diff options
| -rw-r--r-- | 2022/organizers-notebook/index.org | 24 | ||||
| -rw-r--r-- | 2022/volunteer/checkin.md | 14 | ||||
| -rw-r--r-- | 2022/volunteer/irc.md | 48 |
3 files changed, 69 insertions, 17 deletions
diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org index 0f03ce19..18981ad1 100644 --- a/2022/organizers-notebook/index.org +++ b/2022/organizers-notebook/index.org @@ -85,10 +85,10 @@ interests you! |------------------------+-------------------------------------+--------------------------------------+--------------------------------------------------------------| | [[#sched-decision][schedule]] | one track | *DONE S: two tracks* | aligned times, full roster | | schedule view | text table | S: imagemap fallback | *DONE S: interactive SVG* | -| [[#upload][upload]] | FTP | *S?: web-based* | auto-encoded, preview (SReview?) | -| [[#streaming][streaming]] | ffmpeg from computer | DONE OBS | *Z: OBS in cloud, switchable hosts* | +| [[#upload][upload]] | FTP | *B: web-based* | auto-encoded, preview (SReview?) | +| [[#streaming][streaming]] | ffmpeg from computer | *DONE OBS* | ?: OBS in cloud, switchable hosts | +| [[#coordinate-volunteers][volunteer coordination]] | ad-hoc | *INPROGRESS playbook* | training meetings + recordings | | [[#prepare-prerec-process][prerec]] | DONE play original with captions | Z: normalize audio | *S: post as soon as talk is live* | -| [[#coordinate-volunteers][volunteer coordination]] | ad-hoc | *playbook* | training meetings + recordings | | BBB rooms | about 5 rooms that we cycle through | | *one room per speaker* | | host | no host, speaker reads pad | *host reads pad* | host monitors IRC and helps with BBB as well | | BBB Q&A | none | *DONE open to community* | moderated by speaker and host | @@ -279,20 +279,24 @@ Considerations: - Encourage people to sign up for [[#shifts]] *** TODO Write playbooks +**** DONE Check-in +CLOSED: [2022-10-16 Sun 21:26] +[[https://emacsconf.org/2022/volunteer/checkin/]] +**** DONE IRC +CLOSED: [2022-10-16 Sun 21:38] +https://emacsconf.org/2022/volunteer/irc/ +**** TODO Pad +:PROPERTIES: +:CUSTOM_ID: inform-pad-volunteers +:END: + **** TODO Host -**** TODO Check-in -**** TODO IRC **** BLOCKED Streamer :PROPERTIES: :CUSTOM_ID: inform-streamer-volunteers :END: Blocked by [[#streaming]] **** TODO Captions -**** BLOCKED Pad -:PROPERTIES: -:CUSTOM_ID: inform-pad-volunteers -:END: -Blocked by [[#etherpad]]. *** TODO Plan training session(s), Q&A availability, recordings *** BLOCKED Hold Q&A session with volunteers :PROPERTIES: diff --git a/2022/volunteer/checkin.md b/2022/volunteer/checkin.md index 15abf66e..9443ec73 100644 --- a/2022/volunteer/checkin.md +++ b/2022/volunteer/checkin.md @@ -11,7 +11,10 @@ Perks: - You get to chat a little with speakers and help them feel at ease -# Materials: +# Preparation + +You'll need an account on bbb.emacsverse.org, and we'll set you up +with moderator access on the relevant BBB rooms. We'll share a list of talks for your shift with: @@ -26,8 +29,6 @@ We'll share a list of talks for your shift with: - email address - emergency contact information -We'll also give you moderator access on the relevant BBB rooms. - # Process ## Looking for speakers @@ -85,7 +86,7 @@ Let the speaker know how many minutes before their Q&A starts. They can take a break before then. Many speakers choose to watch other talks before theirs. -# Heads-up before the Q&A starts +## Heads-up before the Q&A starts Check in on the speaker about five minutes before their Q&A session starts to give them a heads-up. Ask them to close any other tabs that @@ -98,19 +99,18 @@ the **Start recording** button at the top. In between checking in people, feel free to enjoy the conference! -# What if a live Q&A session is starting within 30 minutes and the speaker hasn't shown up yet? +## What if a live Q&A session is starting within 30 minutes and the speaker hasn't shown up yet? Let us know on `#emacsconf-org`. You or another organizer can contact them using their emergency contact info. If you prefer to not use your phone, you can ask one of the organizers in #emacsconf-org and we'll call the speaker for you. -# After the Q&A wraps up +## After the Q&A wraps up If you notice that the Q&A in a room is all done, you can thank the speaker and click on **Stop recording** in the top middle. ----- [[Check out other ways to volunteer|2022/volunteer]] [[!taglink CategoryVolunteer]] diff --git a/2022/volunteer/irc.md b/2022/volunteer/irc.md new file mode 100644 index 00000000..32fd0571 --- /dev/null +++ b/2022/volunteer/irc.md @@ -0,0 +1,48 @@ +[[!meta title="IRC volunteer"]] + +# Responsibilities + +- Keep an eye on the IRC channel for your track and copy questions to + the relevant Etherpad so that hosts and speakers can easily find + them. +- (optional) Answer conference-related questions +- (optional) Announce talks and Q&A sessions. + +# Preparation + +If you'd like to announce talks and Q&A sessions, we can share a pad +with announcements that you can copy and paste. + +If you would like to help set the channel topic or moderate the +channel, please ask one of the main organizers (bandali, zaeph, or +sachac) to add you as a channel operator. + +# Process + +## Copying questions + +Open `#emacsconf-gen` and/or `#emacsconf-dev` depending on your shift +and your ability to keep track of multiple things at the same time. + +In another window, open the Etherpad for the relevant talk(s). You can +find pad URLs on the talk page or in the talk announcement that is +also posted on IRC. + +When you notice a question posted in IRC, reply to the person and say +that you'll copy the question into the relevant pad. If you're using +ERC or another programmable IRC client, you may want to make a command +that simplifies that process. + +Copy the question to the bottom of the question list of the relevant +pad and add the person's nick after it in parentheses. Please keep it +as a top-level item instead of nesting it under something else. You +can reword the question for clarity if needed. + +## Announcing talks and Q&A sessions + +At the indicated time, paste the announcement into the relevant +channel. (This might be automated if we get around to it.) + +[[Check out other ways to volunteer|2022/volunteer]] + +[[!taglink CategoryVolunteer ]] |