Add IRC volunteer info

3 files changed, 69 insertions, 17 deletions

diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org
index 0f03ce19..18981ad1 100644
--- a/2022/organizers-notebook/index.org
+++ b/2022/organizers-notebook/index.org
@@ -85,10 +85,10 @@ interests you!
 |------------------------+-------------------------------------+--------------------------------------+--------------------------------------------------------------|
 | [[#sched-decision][schedule]]               | one track                           | *DONE S: two tracks*                 | aligned times, full roster                                   |
 | schedule view          | text table                          | S: imagemap fallback                 | *DONE S: interactive SVG*                                    |
-| [[#upload][upload]]                 | FTP                                 | *S?: web-based*                      | auto-encoded, preview (SReview?)                             |
-| [[#streaming][streaming]]              | ffmpeg from computer                | DONE OBS                             | *Z: OBS in cloud, switchable hosts*                          |
+| [[#upload][upload]]                 | FTP                                 | *B: web-based*                       | auto-encoded, preview (SReview?)                             |
+| [[#streaming][streaming]]              | ffmpeg from computer                | *DONE OBS*                           | ?: OBS in cloud, switchable hosts                            |
+| [[#coordinate-volunteers][volunteer coordination]] | ad-hoc                              | *INPROGRESS playbook*                | training meetings + recordings                               |
 | [[#prepare-prerec-process][prerec]]                 | DONE play original with captions    | Z: normalize audio                   | *S: post as soon as talk is live*                            |
-| [[#coordinate-volunteers][volunteer coordination]] | ad-hoc                              | *playbook*                           | training meetings + recordings                               |
 | BBB rooms              | about 5 rooms that we cycle through |                                      | *one room per speaker*                                       |
 | host                   | no host, speaker reads pad          | *host reads pad*                     | host monitors IRC and helps with BBB as well                 |
 | BBB Q&A                | none                                | *DONE open to community*             | moderated by speaker and host                                |
@@ -279,20 +279,24 @@ Considerations:
 - Encourage people to sign up for [[#shifts]]
 
 *** TODO Write playbooks
+**** DONE Check-in
+CLOSED: [2022-10-16 Sun 21:26]
+[[https://emacsconf.org/2022/volunteer/checkin/]]
+**** DONE IRC
+CLOSED: [2022-10-16 Sun 21:38]
+https://emacsconf.org/2022/volunteer/irc/
+**** TODO Pad
+:PROPERTIES:
+:CUSTOM_ID: inform-pad-volunteers
+:END:
+
 **** TODO Host
-**** TODO Check-in
-**** TODO IRC
 **** BLOCKED Streamer
 :PROPERTIES:
 :CUSTOM_ID: inform-streamer-volunteers
 :END:
 Blocked by [[#streaming]]
 **** TODO Captions
-**** BLOCKED Pad
-:PROPERTIES:
-:CUSTOM_ID: inform-pad-volunteers
-:END:
-Blocked by [[#etherpad]].
 *** TODO Plan training session(s), Q&A availability, recordings
 *** BLOCKED Hold Q&A session with volunteers
 :PROPERTIES:
diff --git a/2022/volunteer/checkin.md b/2022/volunteer/checkin.md
index 15abf66e..9443ec73 100644
--- a/2022/volunteer/checkin.md
+++ b/2022/volunteer/checkin.md
@@ -11,7 +11,10 @@ Perks:
 
 - You get to chat a little with speakers and help them feel at ease
 
-# Materials:
+# Preparation
+
+You'll need an account on bbb.emacsverse.org, and we'll set you up
+with moderator access on the relevant BBB rooms.
 
 We'll share a list of talks for your shift with:
 
@@ -26,8 +29,6 @@ We'll share a list of talks for your shift with:
 - email address
 - emergency contact information
 
-We'll also give you moderator access on the relevant BBB rooms.
-
 # Process
 
 ## Looking for speakers
@@ -85,7 +86,7 @@ Let the speaker know how many minutes before their Q&A starts. They
 can take a break before then. Many speakers choose to watch other
 talks before theirs.
 
-# Heads-up before the Q&A starts
+## Heads-up before the Q&A starts
 
 Check in on the speaker about five minutes before their Q&A session
 starts to give them a heads-up. Ask them to close any other tabs that
@@ -98,19 +99,18 @@ the **Start recording** button at the top.
 
 In between checking in people, feel free to enjoy the conference!
 
-# What if a live Q&A session is starting within 30 minutes and the speaker hasn't shown up yet?
+## What if a live Q&A session is starting within 30 minutes and the speaker hasn't shown up yet?
 
 Let us know on `#emacsconf-org`. You or another organizer can contact
 them using their emergency contact info. If you prefer to not use your
 phone, you can ask one of the organizers in #emacsconf-org and we'll
 call the speaker for you.
 
-# After the Q&A wraps up
+## After the Q&A wraps up
 
 If you notice that the Q&A in a room is all done, you can thank the
 speaker and click on **Stop recording** in the top middle.
 
-----
 [[Check out other ways to volunteer|2022/volunteer]]
 
 [[!taglink CategoryVolunteer]]
diff --git a/2022/volunteer/irc.md b/2022/volunteer/irc.md
new file mode 100644
index 00000000..32fd0571
--- /dev/null
+++ b/2022/volunteer/irc.md
@@ -0,0 +1,48 @@
+[[!meta title="IRC volunteer"]]
+
+# Responsibilities
+
+- Keep an eye on the IRC channel for your track and copy questions to
+  the relevant Etherpad so that hosts and speakers can easily find
+  them.
+- (optional) Answer conference-related questions
+- (optional) Announce talks and Q&A sessions.
+
+# Preparation
+
+If you'd like to announce talks and Q&A sessions, we can share a pad
+with announcements that you can copy and paste.
+
+If you would like to help set the channel topic or moderate the
+channel, please ask one of the main organizers (bandali, zaeph, or
+sachac) to add you as a channel operator.
+
+# Process
+
+## Copying questions
+
+Open `#emacsconf-gen` and/or `#emacsconf-dev` depending on your shift
+and your ability to keep track of multiple things at the same time.
+
+In another window, open the Etherpad for the relevant talk(s). You can
+find pad URLs on the talk page or in the talk announcement that is
+also posted on IRC.
+
+When you notice a question posted in IRC, reply to the person and say
+that you'll copy the question into the relevant pad. If you're using
+ERC or another programmable IRC client, you may want to make a command
+that simplifies that process.
+
+Copy the question to the bottom of the question list of the relevant
+pad and add the person's nick after it in parentheses. Please keep it
+as a top-level item instead of nesting it under something else. You
+can reword the question for clarity if needed.
+
+## Announcing talks and Q&A sessions
+
+At the indicated time, paste the announcement into the relevant
+channel. (This might be automated if we get around to it.)
+
+[[Check out other ways to volunteer|2022/volunteer]]
+
+[[!taglink CategoryVolunteer ]]