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-rw-r--r--2022/organizers-notebook/index.org24
-rw-r--r--2022/volunteer/checkin.md14
-rw-r--r--2022/volunteer/irc.md48
3 files changed, 69 insertions, 17 deletions
diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org
index 0f03ce19..18981ad1 100644
--- a/2022/organizers-notebook/index.org
+++ b/2022/organizers-notebook/index.org
@@ -85,10 +85,10 @@ interests you!
|------------------------+-------------------------------------+--------------------------------------+--------------------------------------------------------------|
| [[#sched-decision][schedule]] | one track | *DONE S: two tracks* | aligned times, full roster |
| schedule view | text table | S: imagemap fallback | *DONE S: interactive SVG* |
-| [[#upload][upload]] | FTP | *S?: web-based* | auto-encoded, preview (SReview?) |
-| [[#streaming][streaming]] | ffmpeg from computer | DONE OBS | *Z: OBS in cloud, switchable hosts* |
+| [[#upload][upload]] | FTP | *B: web-based* | auto-encoded, preview (SReview?) |
+| [[#streaming][streaming]] | ffmpeg from computer | *DONE OBS* | ?: OBS in cloud, switchable hosts |
+| [[#coordinate-volunteers][volunteer coordination]] | ad-hoc | *INPROGRESS playbook* | training meetings + recordings |
| [[#prepare-prerec-process][prerec]] | DONE play original with captions | Z: normalize audio | *S: post as soon as talk is live* |
-| [[#coordinate-volunteers][volunteer coordination]] | ad-hoc | *playbook* | training meetings + recordings |
| BBB rooms | about 5 rooms that we cycle through | | *one room per speaker* |
| host | no host, speaker reads pad | *host reads pad* | host monitors IRC and helps with BBB as well |
| BBB Q&A | none | *DONE open to community* | moderated by speaker and host |
@@ -279,20 +279,24 @@ Considerations:
- Encourage people to sign up for [[#shifts]]
*** TODO Write playbooks
+**** DONE Check-in
+CLOSED: [2022-10-16 Sun 21:26]
+[[https://emacsconf.org/2022/volunteer/checkin/]]
+**** DONE IRC
+CLOSED: [2022-10-16 Sun 21:38]
+https://emacsconf.org/2022/volunteer/irc/
+**** TODO Pad
+:PROPERTIES:
+:CUSTOM_ID: inform-pad-volunteers
+:END:
+
**** TODO Host
-**** TODO Check-in
-**** TODO IRC
**** BLOCKED Streamer
:PROPERTIES:
:CUSTOM_ID: inform-streamer-volunteers
:END:
Blocked by [[#streaming]]
**** TODO Captions
-**** BLOCKED Pad
-:PROPERTIES:
-:CUSTOM_ID: inform-pad-volunteers
-:END:
-Blocked by [[#etherpad]].
*** TODO Plan training session(s), Q&A availability, recordings
*** BLOCKED Hold Q&A session with volunteers
:PROPERTIES:
diff --git a/2022/volunteer/checkin.md b/2022/volunteer/checkin.md
index 15abf66e..9443ec73 100644
--- a/2022/volunteer/checkin.md
+++ b/2022/volunteer/checkin.md
@@ -11,7 +11,10 @@ Perks:
- You get to chat a little with speakers and help them feel at ease
-# Materials:
+# Preparation
+
+You'll need an account on bbb.emacsverse.org, and we'll set you up
+with moderator access on the relevant BBB rooms.
We'll share a list of talks for your shift with:
@@ -26,8 +29,6 @@ We'll share a list of talks for your shift with:
- email address
- emergency contact information
-We'll also give you moderator access on the relevant BBB rooms.
-
# Process
## Looking for speakers
@@ -85,7 +86,7 @@ Let the speaker know how many minutes before their Q&A starts. They
can take a break before then. Many speakers choose to watch other
talks before theirs.
-# Heads-up before the Q&A starts
+## Heads-up before the Q&A starts
Check in on the speaker about five minutes before their Q&A session
starts to give them a heads-up. Ask them to close any other tabs that
@@ -98,19 +99,18 @@ the **Start recording** button at the top.
In between checking in people, feel free to enjoy the conference!
-# What if a live Q&A session is starting within 30 minutes and the speaker hasn't shown up yet?
+## What if a live Q&A session is starting within 30 minutes and the speaker hasn't shown up yet?
Let us know on `#emacsconf-org`. You or another organizer can contact
them using their emergency contact info. If you prefer to not use your
phone, you can ask one of the organizers in #emacsconf-org and we'll
call the speaker for you.
-# After the Q&A wraps up
+## After the Q&A wraps up
If you notice that the Q&A in a room is all done, you can thank the
speaker and click on **Stop recording** in the top middle.
-----
[[Check out other ways to volunteer|2022/volunteer]]
[[!taglink CategoryVolunteer]]
diff --git a/2022/volunteer/irc.md b/2022/volunteer/irc.md
new file mode 100644
index 00000000..32fd0571
--- /dev/null
+++ b/2022/volunteer/irc.md
@@ -0,0 +1,48 @@
+[[!meta title="IRC volunteer"]]
+
+# Responsibilities
+
+- Keep an eye on the IRC channel for your track and copy questions to
+ the relevant Etherpad so that hosts and speakers can easily find
+ them.
+- (optional) Answer conference-related questions
+- (optional) Announce talks and Q&A sessions.
+
+# Preparation
+
+If you'd like to announce talks and Q&A sessions, we can share a pad
+with announcements that you can copy and paste.
+
+If you would like to help set the channel topic or moderate the
+channel, please ask one of the main organizers (bandali, zaeph, or
+sachac) to add you as a channel operator.
+
+# Process
+
+## Copying questions
+
+Open `#emacsconf-gen` and/or `#emacsconf-dev` depending on your shift
+and your ability to keep track of multiple things at the same time.
+
+In another window, open the Etherpad for the relevant talk(s). You can
+find pad URLs on the talk page or in the talk announcement that is
+also posted on IRC.
+
+When you notice a question posted in IRC, reply to the person and say
+that you'll copy the question into the relevant pad. If you're using
+ERC or another programmable IRC client, you may want to make a command
+that simplifies that process.
+
+Copy the question to the bottom of the question list of the relevant
+pad and add the person's nick after it in parentheses. Please keep it
+as a top-level item instead of nesting it under something else. You
+can reword the question for clarity if needed.
+
+## Announcing talks and Q&A sessions
+
+At the indicated time, paste the announcement into the relevant
+channel. (This might be automated if we get around to it.)
+
+[[Check out other ways to volunteer|2022/volunteer]]
+
+[[!taglink CategoryVolunteer ]]