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-rw-r--r--2022/decisions.md41
-rw-r--r--2022/decisions/index.org34
2 files changed, 51 insertions, 24 deletions
diff --git a/2022/decisions.md b/2022/decisions.md
index 79130acd..c314e3cd 100644
--- a/2022/decisions.md
+++ b/2022/decisions.md
@@ -2,13 +2,13 @@
# Table of Contents
- [How do we want to schedule talks?](#schedule)
- - [Notes](#legend)
+ - [Notes](#schedule-notes)
- [Option A: General and development tracks - 15/25 buffers, 60 min lunch, dev starts at 10](#gen-and-dev)
- [Option B: Two afternoon tracks (dev starts at 13:30), 10/20 buffer, 60 min lunch](#two-afternoons)
- [Option C: One afternoon track, 5/10 minute buffers, 60 minute lunch](#one-afternoon)
- - [Option D: Remove buffer from non-live talks](#no-irc)
- - [Option E: Reduce buffer to non-round numbers (3/7 minutes, like 2021); 10min break 30min lunch](#non-round)
- - [Option F: Pack everything in one long day](#long)
+ - [Option D: Remove buffer from non-live talks (not recommended)](#no-irc)
+ - [Option E: Reduce buffer to non-round numbers (3/7 minutes, like 2021); 10min break 30min lunch (not recommended)](#non-round)
+ - [Option F: Pack everything in one long day (current schedule)](#long)
<a id="schedule"></a>
@@ -16,17 +16,29 @@
# How do we want to schedule talks?
-<a id="legend"></a>
+<a id="schedule-notes"></a>
## Notes
- Green: no availability constraints
- Red: invalid because of availability constraint
- Dashed: IRC/pad Q&A, not live
-
- Updating the images requires `emacsconf-schedule.el` from
- `git@git.emacsconf.org:emacsconf-el` and `emacsconf-org-file` set to
- wherever the private conf org file is.
+
+Host role:
+
+- Give the speaker a heads-up before their Q&A session begins
+- If needed, read the questions from the pad to the speaker (Many speakers are comfortable reading the pad on their own.)
+- Give the speaker time warnings before the end of their Q&A session on the stream. Interested participants can continue
+
+Streamer role:
+
+- Switch between playing the prerec and joining the Q&A session
+- Adjust audio volume at the beginning of the Q&A session
+- (optional) Switch scene layouts to focus on different things
+
+Updating the images requires `emacsconf-schedule.el` from
+`git@git.emacsconf.org:emacsconf-el` and `emacsconf-org-file` set to
+wherever the private conf org file is.
<a id="gen-and-dev"></a>
@@ -45,6 +57,7 @@
## Option B: Two afternoon tracks (dev starts at 13:30), 10/20 buffer, 60 min lunch
+- Good option if we don't have enough hosts/streamers to cover both days
- Some room to breathe, some dev talks still on the main track
- LUNCH: Ends at 13:45 after 13:30
@@ -56,36 +69,38 @@
## Option C: One afternoon track, 5/10 minute buffers, 60 minute lunch
- Lightens up the schedule a little bit, allows us to test out tracks without committing too much
-- Needs a host/streamer for the other track
+- Needs an extra host and streamer for one afternoon
- ![img](schedule-option-one-afternoon-track.svg)
<a id="no-irc"></a>
-## Option D: Remove buffer from non-live talks
+## Option D: Remove buffer from non-live talks (not recommended)
- Considerations:
- Frees up about 20 minutes on each day, so we might be able to squeeze in two more talks sideways.
- Pretty frenetic
+ - Not recommended
- ![img](schedule-option-only-live-qa.svg)
<a id="non-round"></a>
-## Option E: Reduce buffer to non-round numbers (3/7 minutes, like 2021); 10min break 30min lunch
+## Option E: Reduce buffer to non-round numbers (3/7 minutes, like 2021); 10min break 30min lunch (not recommended)
- Schedule looks too precise, sets expectations; timekeeping is more challenging
- Pretty frenetic
- Could probably use shifts for hosts or streamers
+- Not recommended
- ![img](schedule-option-non-round-buffer.svg)
<a id="long"></a>
-## Option F: Pack everything in one long day
+## Option F: Pack everything in one long day (current schedule)
- Considerations:
- Difficult to accommodate extra talks
diff --git a/2022/decisions/index.org b/2022/decisions/index.org
index 1ef7d4d9..228496f0 100644
--- a/2022/decisions/index.org
+++ b/2022/decisions/index.org
@@ -1,5 +1,5 @@
#+EXPORT_FILE_NAME: ../decisions.md
-#+TOC: headlines 2
+#+TOC: headlines 3
* How do we want to schedule talks?
:PROPERTIES:
@@ -8,17 +8,27 @@
** Notes
:PROPERTIES:
-:CUSTOM_ID: legend
+:CUSTOM_ID: schedule-notes
:END:
- Green: no availability constraints
- Red: invalid because of availability constraint
- Dashed: IRC/pad Q&A, not live
- Updating the images requires =emacsconf-schedule.el= from
- =git@git.emacsconf.org:emacsconf-el= and =emacsconf-org-file= set to
- wherever the private conf org file is.
+Host role:
+- Give the speaker a heads-up before their Q&A session begins
+- If needed, read the questions from the pad to the speaker (Many speakers are comfortable reading the pad on their own.)
+- Give the speaker time warnings before the end of their Q&A session on the stream. Interested participants can continue
+Streamer role:
+- Switch between playing the prerec and joining the Q&A session
+- Adjust audio volume at the beginning of the Q&A session
+- (optional) Switch scene layouts to focus on different things
+
+Updating the images requires =emacsconf-schedule.el= from
+=git@git.emacsconf.org:emacsconf-el= and =emacsconf-org-file= set to
+wherever the private conf org file is.
+
** Option A: General and development tracks - 15/25 buffers, 60 min lunch, dev starts at 10
:PROPERTIES:
:CUSTOM_ID: gen-and-dev
@@ -102,6 +112,7 @@ rde
:CUSTOM_ID: two-afternoons
:END:
+- Good option if we don't have enough hosts/streamers to cover both days
- Some room to breathe, some dev talks still on the main track
#+begin_src emacs-lisp :exports results :var filename="schedule-option-two-afternoon-tracks.svg"
@@ -178,7 +189,7 @@ community fanfare
:END:
- Lightens up the schedule a little bit, allows us to test out tracks without committing too much
-- Needs a host/streamer for the other track
+- Needs an extra host and streamer for one afternoon
#+begin_src emacs-lisp :exports results :var filename="schedule-option-one-afternoon-track.svg"
(emacsconf-schedule-test
@@ -240,7 +251,7 @@ community fanfare
- [[file:schedule-option-one-afternoon-track.svg]]
:end:
-** Option D: Remove buffer from non-live talks
+** Option D: Remove buffer from non-live talks (not recommended)
:PROPERTIES:
:CUSTOM_ID: no-irc
:END:
@@ -248,7 +259,8 @@ community fanfare
- Considerations:
- Frees up about 20 minutes on each day, so we might be able to squeeze in two more talks sideways.
- Pretty frenetic
-
+ - Not recommended
+
#+begin_src emacs-lisp :exports results :var filename="schedule-option-only-live-qa.svg"
(emacsconf-schedule-test
filename
@@ -304,7 +316,7 @@ community fanfare
- [[file:schedule-option-only-live-qa.svg]]
:end:
-** Option E: Reduce buffer to non-round numbers (3/7 minutes, like 2021); 10min break 30min lunch
+** Option E: Reduce buffer to non-round numbers (3/7 minutes, like 2021); 10min break 30min lunch (not recommended)
:PROPERTIES:
:CUSTOM_ID: non-round
:END:
@@ -312,7 +324,7 @@ community fanfare
- Schedule looks too precise, sets expectations; timekeeping is more challenging
- Pretty frenetic
- Could probably use shifts for hosts or streamers
-
+- Not recommended
#+begin_src emacs-lisp :results value :exports results :var filename="schedule-option-non-round-buffer.svg"
(emacsconf-schedule-test
@@ -369,7 +381,7 @@ community fanfare
- [[file:schedule-option-non-round-buffer.svg]]
:end:
-** Option F: Pack everything in one long day
+** Option F: Pack everything in one long day (current schedule)
:PROPERTIES:
:CUSTOM_ID: long
:END: