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| -rw-r--r-- | 2022/decisions.md | 41 | ||||
| -rw-r--r-- | 2022/decisions/index.org | 34 |
2 files changed, 51 insertions, 24 deletions
diff --git a/2022/decisions.md b/2022/decisions.md index 79130acd..c314e3cd 100644 --- a/2022/decisions.md +++ b/2022/decisions.md @@ -2,13 +2,13 @@ # Table of Contents - [How do we want to schedule talks?](#schedule) - - [Notes](#legend) + - [Notes](#schedule-notes) - [Option A: General and development tracks - 15/25 buffers, 60 min lunch, dev starts at 10](#gen-and-dev) - [Option B: Two afternoon tracks (dev starts at 13:30), 10/20 buffer, 60 min lunch](#two-afternoons) - [Option C: One afternoon track, 5/10 minute buffers, 60 minute lunch](#one-afternoon) - - [Option D: Remove buffer from non-live talks](#no-irc) - - [Option E: Reduce buffer to non-round numbers (3/7 minutes, like 2021); 10min break 30min lunch](#non-round) - - [Option F: Pack everything in one long day](#long) + - [Option D: Remove buffer from non-live talks (not recommended)](#no-irc) + - [Option E: Reduce buffer to non-round numbers (3/7 minutes, like 2021); 10min break 30min lunch (not recommended)](#non-round) + - [Option F: Pack everything in one long day (current schedule)](#long) <a id="schedule"></a> @@ -16,17 +16,29 @@ # How do we want to schedule talks? -<a id="legend"></a> +<a id="schedule-notes"></a> ## Notes - Green: no availability constraints - Red: invalid because of availability constraint - Dashed: IRC/pad Q&A, not live - - Updating the images requires `emacsconf-schedule.el` from - `git@git.emacsconf.org:emacsconf-el` and `emacsconf-org-file` set to - wherever the private conf org file is. + +Host role: + +- Give the speaker a heads-up before their Q&A session begins +- If needed, read the questions from the pad to the speaker (Many speakers are comfortable reading the pad on their own.) +- Give the speaker time warnings before the end of their Q&A session on the stream. Interested participants can continue + +Streamer role: + +- Switch between playing the prerec and joining the Q&A session +- Adjust audio volume at the beginning of the Q&A session +- (optional) Switch scene layouts to focus on different things + +Updating the images requires `emacsconf-schedule.el` from +`git@git.emacsconf.org:emacsconf-el` and `emacsconf-org-file` set to +wherever the private conf org file is. <a id="gen-and-dev"></a> @@ -45,6 +57,7 @@ ## Option B: Two afternoon tracks (dev starts at 13:30), 10/20 buffer, 60 min lunch +- Good option if we don't have enough hosts/streamers to cover both days - Some room to breathe, some dev talks still on the main track - LUNCH: Ends at 13:45 after 13:30 @@ -56,36 +69,38 @@ ## Option C: One afternoon track, 5/10 minute buffers, 60 minute lunch - Lightens up the schedule a little bit, allows us to test out tracks without committing too much -- Needs a host/streamer for the other track +- Needs an extra host and streamer for one afternoon -  <a id="no-irc"></a> -## Option D: Remove buffer from non-live talks +## Option D: Remove buffer from non-live talks (not recommended) - Considerations: - Frees up about 20 minutes on each day, so we might be able to squeeze in two more talks sideways. - Pretty frenetic + - Not recommended -  <a id="non-round"></a> -## Option E: Reduce buffer to non-round numbers (3/7 minutes, like 2021); 10min break 30min lunch +## Option E: Reduce buffer to non-round numbers (3/7 minutes, like 2021); 10min break 30min lunch (not recommended) - Schedule looks too precise, sets expectations; timekeeping is more challenging - Pretty frenetic - Could probably use shifts for hosts or streamers +- Not recommended -  <a id="long"></a> -## Option F: Pack everything in one long day +## Option F: Pack everything in one long day (current schedule) - Considerations: - Difficult to accommodate extra talks diff --git a/2022/decisions/index.org b/2022/decisions/index.org index 1ef7d4d9..228496f0 100644 --- a/2022/decisions/index.org +++ b/2022/decisions/index.org @@ -1,5 +1,5 @@ #+EXPORT_FILE_NAME: ../decisions.md -#+TOC: headlines 2 +#+TOC: headlines 3 * How do we want to schedule talks? :PROPERTIES: @@ -8,17 +8,27 @@ ** Notes :PROPERTIES: -:CUSTOM_ID: legend +:CUSTOM_ID: schedule-notes :END: - Green: no availability constraints - Red: invalid because of availability constraint - Dashed: IRC/pad Q&A, not live - Updating the images requires =emacsconf-schedule.el= from - =git@git.emacsconf.org:emacsconf-el= and =emacsconf-org-file= set to - wherever the private conf org file is. +Host role: +- Give the speaker a heads-up before their Q&A session begins +- If needed, read the questions from the pad to the speaker (Many speakers are comfortable reading the pad on their own.) +- Give the speaker time warnings before the end of their Q&A session on the stream. Interested participants can continue +Streamer role: +- Switch between playing the prerec and joining the Q&A session +- Adjust audio volume at the beginning of the Q&A session +- (optional) Switch scene layouts to focus on different things + +Updating the images requires =emacsconf-schedule.el= from +=git@git.emacsconf.org:emacsconf-el= and =emacsconf-org-file= set to +wherever the private conf org file is. + ** Option A: General and development tracks - 15/25 buffers, 60 min lunch, dev starts at 10 :PROPERTIES: :CUSTOM_ID: gen-and-dev @@ -102,6 +112,7 @@ rde :CUSTOM_ID: two-afternoons :END: +- Good option if we don't have enough hosts/streamers to cover both days - Some room to breathe, some dev talks still on the main track #+begin_src emacs-lisp :exports results :var filename="schedule-option-two-afternoon-tracks.svg" @@ -178,7 +189,7 @@ community fanfare :END: - Lightens up the schedule a little bit, allows us to test out tracks without committing too much -- Needs a host/streamer for the other track +- Needs an extra host and streamer for one afternoon #+begin_src emacs-lisp :exports results :var filename="schedule-option-one-afternoon-track.svg" (emacsconf-schedule-test @@ -240,7 +251,7 @@ community fanfare - [[file:schedule-option-one-afternoon-track.svg]] :end: -** Option D: Remove buffer from non-live talks +** Option D: Remove buffer from non-live talks (not recommended) :PROPERTIES: :CUSTOM_ID: no-irc :END: @@ -248,7 +259,8 @@ community fanfare - Considerations: - Frees up about 20 minutes on each day, so we might be able to squeeze in two more talks sideways. - Pretty frenetic - + - Not recommended + #+begin_src emacs-lisp :exports results :var filename="schedule-option-only-live-qa.svg" (emacsconf-schedule-test filename @@ -304,7 +316,7 @@ community fanfare - [[file:schedule-option-only-live-qa.svg]] :end: -** Option E: Reduce buffer to non-round numbers (3/7 minutes, like 2021); 10min break 30min lunch +** Option E: Reduce buffer to non-round numbers (3/7 minutes, like 2021); 10min break 30min lunch (not recommended) :PROPERTIES: :CUSTOM_ID: non-round :END: @@ -312,7 +324,7 @@ community fanfare - Schedule looks too precise, sets expectations; timekeeping is more challenging - Pretty frenetic - Could probably use shifts for hosts or streamers - +- Not recommended #+begin_src emacs-lisp :results value :exports results :var filename="schedule-option-non-round-buffer.svg" (emacsconf-schedule-test @@ -369,7 +381,7 @@ community fanfare - [[file:schedule-option-non-round-buffer.svg]] :end: -** Option F: Pack everything in one long day +** Option F: Pack everything in one long day (current schedule) :PROPERTIES: :CUSTOM_ID: long :END: |