Add more notes

2 files changed, 51 insertions, 24 deletions

diff --git a/2022/decisions.md b/2022/decisions.md
index 79130acd..c314e3cd 100644
--- a/2022/decisions.md
+++ b/2022/decisions.md
@@ -2,13 +2,13 @@
 # Table of Contents
 
 -   [How do we want to schedule talks?](#schedule)
-    -   [Notes](#legend)
+    -   [Notes](#schedule-notes)
     -   [Option A: General and development tracks - 15/25 buffers, 60 min lunch, dev starts at 10](#gen-and-dev)
     -   [Option B: Two afternoon tracks (dev starts at 13:30), 10/20 buffer, 60 min lunch](#two-afternoons)
     -   [Option C: One afternoon track, 5/10 minute buffers, 60 minute lunch](#one-afternoon)
-    -   [Option D: Remove buffer from non-live talks](#no-irc)
-    -   [Option E: Reduce buffer to non-round numbers (3/7 minutes, like 2021); 10min break 30min lunch](#non-round)
-    -   [Option F: Pack everything in one long day](#long)
+    -   [Option D: Remove buffer from non-live talks (not recommended)](#no-irc)
+    -   [Option E: Reduce buffer to non-round numbers (3/7 minutes, like 2021); 10min break 30min lunch (not recommended)](#non-round)
+    -   [Option F: Pack everything in one long day (current schedule)](#long)
 
 
 <a id="schedule"></a>
@@ -16,17 +16,29 @@
 # How do we want to schedule talks?
 
 
-<a id="legend"></a>
+<a id="schedule-notes"></a>
 
 ## Notes
 
 -   Green: no availability constraints
 -   Red: invalid because of availability constraint
 -   Dashed: IRC/pad Q&A, not live
-    
-    Updating the images requires `emacsconf-schedule.el` from
-    `git@git.emacsconf.org:emacsconf-el` and `emacsconf-org-file` set to
-    wherever the private conf org file is.
+
+Host role:
+
+-   Give the speaker a heads-up before their Q&A session begins
+-   If needed, read the questions from the pad to the speaker (Many speakers are comfortable reading the pad on their own.)
+-   Give the speaker time warnings before the end of their Q&A session on the stream. Interested participants can continue
+
+Streamer role:
+
+-   Switch between playing the prerec and joining the Q&A session
+-   Adjust audio volume at the beginning of the Q&A session
+-   (optional) Switch scene layouts to focus on different things
+
+Updating the images requires `emacsconf-schedule.el` from
+`git@git.emacsconf.org:emacsconf-el` and `emacsconf-org-file` set to
+wherever the private conf org file is.
 
 
 <a id="gen-and-dev"></a>
@@ -45,6 +57,7 @@
 
 ## Option B: Two afternoon tracks (dev starts at 13:30), 10/20 buffer, 60 min lunch
 
+-   Good option if we don't have enough hosts/streamers to cover both days
 -   Some room to breathe, some dev talks still on the main track
 
 -   LUNCH: Ends at 13:45 after 13:30
@@ -56,36 +69,38 @@
 ## Option C: One afternoon track, 5/10 minute buffers, 60 minute lunch
 
 -   Lightens up the schedule a little bit, allows us to test out tracks without committing too much
--   Needs a host/streamer for the other track
+-   Needs an extra host and streamer for one afternoon
 
 -   ![img](schedule-option-one-afternoon-track.svg)
 
 
 <a id="no-irc"></a>
 
-## Option D: Remove buffer from non-live talks
+## Option D: Remove buffer from non-live talks (not recommended)
 
 -   Considerations:
     -   Frees up about 20 minutes on each day, so we might be able to squeeze in two more talks sideways.
     -   Pretty frenetic
+    -   Not recommended
 
 -   ![img](schedule-option-only-live-qa.svg)
 
 
 <a id="non-round"></a>
 
-## Option E: Reduce buffer to non-round numbers (3/7 minutes, like 2021); 10min break 30min lunch
+## Option E: Reduce buffer to non-round numbers (3/7 minutes, like 2021); 10min break 30min lunch (not recommended)
 
 -   Schedule looks too precise, sets expectations; timekeeping is more challenging
 -   Pretty frenetic
 -   Could probably use shifts for hosts or streamers
+-   Not recommended
 
 -   ![img](schedule-option-non-round-buffer.svg)
 
 
 <a id="long"></a>
 
-## Option F: Pack everything in one long day
+## Option F: Pack everything in one long day (current schedule)
 
 -   Considerations:
     -   Difficult to accommodate extra talks
diff --git a/2022/decisions/index.org b/2022/decisions/index.org
index 1ef7d4d9..228496f0 100644
--- a/2022/decisions/index.org
+++ b/2022/decisions/index.org
@@ -1,5 +1,5 @@
 #+EXPORT_FILE_NAME: ../decisions.md
-#+TOC: headlines 2
+#+TOC: headlines 3
 
 * How do we want to schedule talks?
 :PROPERTIES:
@@ -8,17 +8,27 @@
 
 ** Notes
 :PROPERTIES:
-:CUSTOM_ID: legend
+:CUSTOM_ID: schedule-notes
 :END:
 
 - Green: no availability constraints
 - Red: invalid because of availability constraint
 - Dashed: IRC/pad Q&A, not live
 
-  Updating the images requires =emacsconf-schedule.el= from
-  =git@git.emacsconf.org:emacsconf-el= and =emacsconf-org-file= set to
-  wherever the private conf org file is.
+Host role:
+- Give the speaker a heads-up before their Q&A session begins
+- If needed, read the questions from the pad to the speaker (Many speakers are comfortable reading the pad on their own.)
+- Give the speaker time warnings before the end of their Q&A session on the stream. Interested participants can continue
   
+Streamer role:
+- Switch between playing the prerec and joining the Q&A session
+- Adjust audio volume at the beginning of the Q&A session
+- (optional) Switch scene layouts to focus on different things
+
+Updating the images requires =emacsconf-schedule.el= from
+=git@git.emacsconf.org:emacsconf-el= and =emacsconf-org-file= set to
+wherever the private conf org file is.
+
 ** Option A: General and development tracks - 15/25 buffers, 60 min lunch, dev starts at 10
 :PROPERTIES:
 :CUSTOM_ID: gen-and-dev
@@ -102,6 +112,7 @@ rde
 :CUSTOM_ID: two-afternoons
 :END:
 
+- Good option if we don't have enough hosts/streamers to cover both days
 - Some room to breathe, some dev talks still on the main track
   
 #+begin_src emacs-lisp :exports results :var filename="schedule-option-two-afternoon-tracks.svg"
@@ -178,7 +189,7 @@ community                   fanfare
 :END:
 
 - Lightens up the schedule a little bit, allows us to test out tracks without committing too much
-- Needs a host/streamer for the other track
+- Needs an extra host and streamer for one afternoon
 
 #+begin_src emacs-lisp :exports results :var filename="schedule-option-one-afternoon-track.svg"
 (emacsconf-schedule-test
@@ -240,7 +251,7 @@ community                   fanfare
 - [[file:schedule-option-one-afternoon-track.svg]]
 :end:
 
-** Option D: Remove buffer from non-live talks
+** Option D: Remove buffer from non-live talks (not recommended)
 :PROPERTIES:
 :CUSTOM_ID: no-irc
 :END:
@@ -248,7 +259,8 @@ community                   fanfare
 - Considerations:
   - Frees up about 20 minutes on each day, so we might be able to squeeze in two more talks sideways.
   - Pretty frenetic
-    
+  - Not recommended
+        
 #+begin_src emacs-lisp :exports results :var filename="schedule-option-only-live-qa.svg"
 (emacsconf-schedule-test
  filename
@@ -304,7 +316,7 @@ community                   fanfare
 - [[file:schedule-option-only-live-qa.svg]]
 :end:
 
-** Option E: Reduce buffer to non-round numbers (3/7 minutes, like 2021); 10min break 30min lunch
+** Option E: Reduce buffer to non-round numbers (3/7 minutes, like 2021); 10min break 30min lunch (not recommended)
 :PROPERTIES:
 :CUSTOM_ID: non-round
 :END:
@@ -312,7 +324,7 @@ community                   fanfare
 - Schedule looks too precise, sets expectations; timekeeping is more challenging
 - Pretty frenetic
 - Could probably use shifts for hosts or streamers
-
+- Not recommended
   
 #+begin_src emacs-lisp :results value :exports results :var filename="schedule-option-non-round-buffer.svg"
 (emacsconf-schedule-test
@@ -369,7 +381,7 @@ community                   fanfare
 - [[file:schedule-option-non-round-buffer.svg]]
 :end:
 
-** Option F: Pack everything in one long day
+** Option F: Pack everything in one long day (current schedule)
 :PROPERTIES:
 :CUSTOM_ID: long
 :END: