path: root/2022/decisions/index.org

#+EXPORT_FILE_NAME: ../decisions.md
#+TOC: headlines 3

* DONE How do we want to schedule talks?
:PROPERTIES:
:CUSTOM_ID: schedule
:END:

[2022-10-04 Tue]
- Discussed option G with zaeph on #emacsconf-org. zaeph prefers
  option A over option G because it gives people more choices -
  they can hop from talk to talk.
  
[2022-10-03 Mon]
- Discussed with bandali and zaeph on #emacsconf-org
- Decided on Option A with B, C, or F as fallbacks depending on volunteer roster
- Better for the viewers and the volunteers
  
** Notes
:PROPERTIES:
:CUSTOM_ID: schedule-notes
:END:

- Green: no availability constraints
- Red: invalid because of availability constraint
- Dashed: IRC/pad Q&A, not live

Host role:
- Give the speaker a heads-up before their Q&A session begins
- If needed, read the questions from the pad to the speaker (Many speakers are comfortable reading the pad on their own.)
- Give the speaker time warnings before the end of their Q&A session on the stream. Interested participants can continue
  
Streamer role:
- Switch between playing the prerec and joining the Q&A session
- Adjust audio volume at the beginning of the Q&A session
- (optional) Switch scene layouts to focus on different things

Shifts will be Sat AM, Sat PM, Sun AM, or Sun PM per track. People can take multiple shifts.

Updating the images requires =emacsconf-schedule.el= from
=git@git.emacsconf.org:emacsconf-el= and =emacsconf-org-file= set to
wherever the private conf org file is.


** Option A: General and development tracks - 15/25 buffers, 60 min lunch, dev starts at 10
:PROPERTIES:
:CUSTOM_ID: gen-and-dev
:END:

- Lots of space for Q&A and hallway conversations
- People can probably find lots of sessions that interest them throughout the day
- If they decide a talk isn't for them, they can switch and catch another one
- Stagger live Q&A sessions so that just in case we have only one streamer, they can bounce back and forth  
- Can give some talks extra time if we want
- Could use dedicated host/streamer(s) for dev track; if not, they can probably pick up questions themselves
#+begin_src emacs-lisp :exports results :var filename="schedule-option-gen-and-dev.svg" :eval never-export
(emacsconf-schedule-test
 filename
 (emacsconf-time-constraints '(("LUNCH" "11:30" "13:30")))
 (emacsconf-schedule-default-buffer-minutes 15)
 (emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 25)
 (arranged
  (emacsconf-schedule-inflate-sexp
   '(("GEN Saturday, December 3" . "2022-12-03 09:00")
     "Saturday opening remarks"
     survey orgyear rolodex
     (break . "10:45")
     links buttons 
     (lunch . "12:00")
     hyperorg        realestate    health 
     break
     jupyter workflows
     
     ("Saturday closing remarks" . "2022-12-03 17:00")
     ("GEN Sunday, December 4" . "2022-12-04 09:00")
     "Sunday opening remarks"
     journalism
     handwritten
     break
               school  science   lunch
               meetups buddy
               community 
break                orgvm
      indieweb  fanfare
     ("Sunday closing remarks" . "2022-12-04 17:00")
     ("DEV Saturday, December 3" . "2022-12-03 10:00")
     localizing  treesitter lspbridge
     lunch sqlite
     
mail
eev python
(break . "15:00") maint (haskell . "2022-12-03 16:00")
     ("DEV Sunday, December 4" . "2022-12-04 10:00")
     justl (rde . "10:30")
eshell 
     lunch      detached 
                tramp async
     break
     asmblox dbus wayland           )) )
 (emacsconf-schedule-break-time 10)
 (emacsconf-schedule-lunch-time 60)
 (emacsconf-schedule-max-time 30)
 (emacsconf-schedule-tweaked-allocations '(("indieweb" . 20)
                                           ("maint" . 20)
                                           ("workflows" . 20)))
 (emacsconf-scheduling-strategies '(emacsconf-schedule-override-breaks
                                    emacsconf-schedule-allocate-buffer-time
                                    emacsconf-schedule-tweak-allocations))
 (tracks '((:label "Saturday"
                   :start "2022-12-03 9:00"
                   :end "2022-12-03 18:00"
                   :tracks (("^GEN Sat" "^GEN Sun")
                            ("^DEV Sat" "^DEV Sun")))
          (:label "Sunday"
                  :start "2022-12-04 9:00"
                  :end "2022-12-04 18:00"
                  :tracks (("^GEN Sun" "^DEV Sat")
                           ("^DEV Sun"))))))
                     
#+end_src

#+RESULTS:
:results:
- [[file:schedule-option-gen-and-dev.svg]]
:end:

** Option G: Time-aligned
:PROPERTIES:
:CUSTOM_ID: gen-and-dev-aligned
:END:

- Line up the starts and the Q&A; easier to display in a table, but
  then we will really need to have multiple hosts/streamers, and
  people will have to choose.
    
#+begin_src emacs-lisp :exports results :var filename="schedule-option-gen-and-dev-aligned.svg" :eval never-export
(emacsconf-schedule-test
 filename
 (emacsconf-time-constraints '(("LUNCH" "11:30" "13:30")))
 (emacsconf-schedule-default-buffer-minutes 15)
 (emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 15)
 (arranged
  (emacsconf-schedule-inflate-sexp
   '(("GEN Saturday, December 3" . "2022-12-03 08:55")
     "Saturday opening remarks"
     (survey . "9:00")
     (orgyear . "9:30")
     (rolodex . "10:00")
     break
     (links . "11:00")
     buttons
     (lunch . "12:00")
     hyperorg
     realestate 
     health 
     (break . "15:00")
     jupyter (workflows . "16:00")
     
     ("Saturday closing remarks" . "2022-12-03 16:45")
     ("GEN Sunday, December 4" . "2022-12-04 09:00")
     "Sunday opening remarks"
     journalism
     handwritten
     school
               break  science                 meetups (lunch . "12:00")
 community
               buddy 
orgvm
(break . "14:45")
      indieweb  fanfare
     ("Sunday closing remarks" . "2022-12-04 16:30")
     ("DEV Saturday, December 3" . "2022-12-03 10:00")
     localizing  (treesitter . "11:00") rde 
     (lunch . "12:00")
     mail
     
sqlite     eev python break
maint (haskell . "2022-12-03 16:00")
     ("DEV Sunday, December 4" . "2022-12-04 10:00")
(justl . "10:05")     (lspbridge . "10:50")
     eshell (lunch . "12:00")
      tramp 
                detached 
     asmblox           (break . "14:45") async wayland
     (dbus . "16:00")            )) )
 (emacsconf-schedule-break-time 10)
 (emacsconf-schedule-lunch-time 60)
 (emacsconf-schedule-max-time 30)
 (emacsconf-schedule-tweaked-allocations '(("indieweb" . 20)
                                           ("maint" . 20)
                                           ("workflows" . 20)))
 (emacsconf-scheduling-strategies '(emacsconf-schedule-override-breaks
                                    emacsconf-schedule-allocate-buffer-time
                                    emacsconf-schedule-tweak-allocations))
 (tracks '((:label "Saturday"
                   :start "2022-12-03 9:00"
                   :end "2022-12-03 18:00"
                   :tracks (("^GEN Sat" "^GEN Sun")
                            ("^DEV Sat" "^DEV Sun")))
          (:label "Sunday"
                  :start "2022-12-04 9:00"
                  :end "2022-12-04 18:00"
                  :tracks (("^GEN Sun" "^DEV Sat")
                           ("^DEV Sun"))))))
                     
#+end_src

#+RESULTS:
:results:
- [[file:schedule-option-gen-and-dev-aligned.svg]]
:end:
** Option B: Two afternoon tracks (dev starts at 13:30), 10/20 buffer, 60 min lunch
:PROPERTIES:
:CUSTOM_ID: two-afternoons
:END:

- Good option if we don't have enough hosts/streamers to cover both days
- Some room to breathe, some dev talks still on the main track
  
#+begin_src emacs-lisp :exports results :var filename="schedule-option-two-afternoon-tracks.svg" :eval never-export
(emacsconf-schedule-test
 filename
 (emacsconf-time-constraints
  '(("LUNCH" "11:30" "13:30")))
 (emacsconf-schedule-default-buffer-minutes 10)
 (emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 20)
 (arranged
  (emacsconf-schedule-inflate-sexp
   '(("GEN Saturday, December 3" . "2022-12-03 09:00")
     "Saturday opening remarks"
     survey journalism orgyear rolodex
     break
     links buttons hyperorg
     lunch
     meetups buddy school science 
     break
     realestate health
     "Saturday closing remarks"
     ("DEV Saturday afternoon" . "2022-12-03 13:30")
     eshell detached asmblox break maint mail haskell 
     ("Sunday, December 4" . "2022-12-04 09:00")
     "Sunday opening remarks"
     localizing  handwritten  treesitter 
     break
     orgvm indieweb rde
     justl
     lunch
     jupyter 
     workflows            async
     break 
community                   fanfare 
("Sunday closing remarks" . "2022-12-04 17:00")
     ("DEV Sunday afternoon" . "2022-12-04 13:30")
     tramp
     sqlite eev python wayland dbus
      lspbridge
     ))) 
 (emacsconf-schedule-break-time 10)
 (emacsconf-schedule-lunch-time 60)
 (emacsconf-schedule-max-time 30)

 (emacsconf-schedule-tweaked-allocations '(("indieweb" . 20)
                                           ("maint" . 20)
                                           ("workflows" . 20)))
 (emacsconf-scheduling-strategies '(emacsconf-schedule-override-breaks
                                    emacsconf-schedule-allocate-buffer-time-at-most-max-time
                                    emacsconf-schedule-tweak-allocations))
 (tracks '((:label "Saturday"
                  :start "2022-12-03 9:00"
                  :end "2022-12-03 18:00"
                  :tracks (("^GEN" "^DEV")
                           ("^DEV" "^Sunday")))
          (:label "Sunday"
                  :start "2022-12-04 9:00"
                  :end "2022-12-04 18:00"
                  :tracks (("^Sunday" "^DEV Sunday")
                           ("^DEV Sunday"))))))

 
#+end_src

#+RESULTS:
:results:
- LUNCH: Ends at 13:45 after 13:30
- [[file:schedule-option-two-afternoon-tracks.svg]]
:end:

** Option C: One afternoon track, 5/10 minute buffers, 60 minute lunch
:PROPERTIES:
:CUSTOM_ID: one-afternoon
:END:

- Lightens up the schedule a little bit, allows us to test out tracks without committing too much
- Needs an extra host and streamer for one afternoon

#+begin_src emacs-lisp :exports results :var filename="schedule-option-one-afternoon-track.svg" :eval never-export
(emacsconf-schedule-test
 filename
 (emacsconf-time-constraints
  '(("LUNCH" "11:30" "13:30")
    ("saturday closing remarks" "16:30" "18:00")
    ("sunday closing remarks" "16:30" "18:00")))
 (arranged
  (emacsconf-schedule-inflate-sexp
   '(("GEN Saturday, December 3" . "2022-12-03 09:00")
     "Saturday opening remarks"
     survey journalism orgyear rolodex
     break
     links buttons hyperorg
     lunch
     meetups buddy school science community 
     break
     realestate health jupyter 
     "Saturday closing remarks"
     ("DEV Saturday afternoon" . "2022-12-03 13:30")
     eshell detached asmblox break maint mail wayland lspbridge
     ("Sunday, December 4" . "2022-12-04 09:00")
     "Sunday opening remarks"
     localizing  handwritten  treesitter 
     break
     orgvm indieweb rde
     justl
     lunch
     workflows           tramp async sqlite eev python
     break 
     dbus  haskell fanfare
     "Sunday closing remarks"))) 
 (emacsconf-schedule-break-time 10)
 (emacsconf-schedule-lunch-time 60)
 (emacsconf-schedule-max-time 30)
 (emacsconf-schedule-default-buffer-minutes 5)
 (emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 10)
 (emacsconf-schedule-tweaked-allocations '(("indieweb" . 20)
                                           ("maint" . 20)
                                           ("workflows" . 20)))
 (emacsconf-scheduling-strategies '(emacsconf-schedule-override-breaks
                                    emacsconf-schedule-allocate-buffer-time-at-most-max-time
                                    emacsconf-schedule-tweak-allocations))
 (tracks '((:label "Saturday"
                   :start "2022-12-03 9:00"
                   :end "2022-12-03 18:00"
                   :tracks (("^GEN" "^DEV")
                            ("^DEV" "^Sunday")))
          (:label "Sunday"
                  :start "2022-12-04 9:00"
                  :end "2022-12-04 18:00"
                  :tracks (("^Sunday"))))))
                     
#+end_src

#+RESULTS:
:results:
- [[file:schedule-option-one-afternoon-track.svg]]
:end:

** Option D: Remove buffer from non-live talks (not recommended)
:PROPERTIES:
:CUSTOM_ID: no-irc
:END:

- Considerations:
  - Frees up about 20 minutes on each day, so we might be able to squeeze in two more talks sideways.
  - Pretty frenetic
  - Not recommended
        
#+begin_src emacs-lisp :exports results :var filename="schedule-option-only-live-qa.svg" :eval never-export
(emacsconf-schedule-test
 filename
 (emacsconf-time-constraints
  '(("LUNCH" "11:30" "13:30")
    ("saturday closing remarks" "16:30" "18:00")
    ("sunday closing remarks" "16:30" "18:00")))
 (arranged
  (emacsconf-schedule-inflate-sexp
   '(("Saturday, December 3" . "2022-12-03 09:00")
     "Saturday opening remarks"
     survey journalism orgyear handwritten rolodex
     break
     links buttons hyperorg
     lunch
     meetups buddy school science community realestate
     break
     health jupyter orgvm indieweb workflows
     "Saturday closing remarks"
     ("Sunday, December 4" . "2022-12-04 09:00")
     "Sunday opening remarks"
     localizing lspbridge treesitter
     break
     justl rde eshell detached asmblox
     lunch
     tramp async sqlite eev python mail
     break
     dbus wayland maint haskell fanfare
     "Sunday closing remarks"))) 
 (emacsconf-schedule-break-time 10)
 (emacsconf-schedule-lunch-time 30)
 (emacsconf-schedule-max-time 30)
 (emacsconf-schedule-default-buffer-minutes 0)
 (emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 10)
 (emacsconf-schedule-tweaked-allocations '(("indieweb" . 20)
                                           ("maint" . 20)
                                           ("workflows" . 20)))
 (emacsconf-scheduling-strategies '(emacsconf-schedule-override-breaks
                                    emacsconf-schedule-allocate-buffer-time-at-most-max-time
                                    emacsconf-schedule-tweak-allocations))
 (tracks '((:label "Saturday"
                   :start "2022-12-03 9:00"
                   :end "2022-12-03 18:00"
                   :tracks (("^Saturday" "^Sunday")))
          (:label "Sunday"
                  :start "2022-12-04 9:00"
                  :end "2022-12-04 18:00"
                  :tracks (("^Sunday"))))))
#+end_src

#+RESULTS:
:results:
- [[file:schedule-option-only-live-qa.svg]]
:end:

** Option E: Reduce buffer to non-round numbers (3/7 minutes, like 2021); 10min break 30min lunch (not recommended)
:PROPERTIES:
:CUSTOM_ID: non-round
:END:

- Schedule looks too precise, sets expectations; timekeeping is more challenging
- Pretty frenetic
- Could probably use shifts for hosts or streamers
- Not recommended
  
#+begin_src emacs-lisp :results value :exports results :var filename="schedule-option-non-round-buffer.svg" :eval never-export
(emacsconf-schedule-test
 filename
 (emacsconf-time-constraints
  '(("LUNCH" "11:30" "13:30")
    ("saturday closing remarks" "16:30" "18:00")
    ("sunday closing remarks" "16:30" "18:00")))
 (arranged
  (emacsconf-schedule-inflate-sexp
   '(("Saturday, December 3" . "2022-12-03 09:00")
     "Saturday opening remarks"
     survey journalism orgyear handwritten rolodex
     break
     links buttons hyperorg
     lunch
     meetups buddy school science community realestate
     break
     health jupyter orgvm indieweb workflows
     "Saturday closing remarks"
     ("Sunday, December 4" . "2022-12-04 09:00")
     "Sunday opening remarks"
     localizing lspbridge treesitter
     break
     justl rde eshell detached asmblox
     lunch
     tramp async sqlite eev python mail
     break
     dbus wayland maint haskell fanfare
     "Sunday closing remarks"))) 
 (emacsconf-schedule-break-time 10)
 (emacsconf-schedule-lunch-time 30)
 (emacsconf-schedule-max-time 30)
 (emacsconf-schedule-default-buffer-minutes 3)
 (emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 7)
 (emacsconf-schedule-tweaked-allocations '(("indieweb" . 20)
                                           ("maint" . 20)
                                           ("workflows" . 20)))
 (emacsconf-scheduling-strategies '(emacsconf-schedule-override-breaks
                                    emacsconf-schedule-allocate-buffer-time-at-most-max-time
                                    emacsconf-schedule-tweak-allocations))
 (tracks '((:label "Saturday"
                   :start "2022-12-03 9:00"
                   :end "2022-12-03 18:00"
                   :tracks (("^Saturday" "^Sunday")))
           (:label "Sunday"
                   :start "2022-12-04 9:00"
                   :end "2022-12-04 18:00"
                   :tracks (("^Sunday")))))))
#+end_src

#+RESULTS:
:results:
- [[file:schedule-option-non-round-buffer.svg]]
:end:

** Option F: Pack everything in one long day (current schedule)
:PROPERTIES:
:CUSTOM_ID: long
:END:

- Considerations:
  - Difficult to accommodate extra talks
  - Host/streamer have a very long intense day
- Ideas:
  - Split up hosting duties into shifts (volunteers can read the questions)
  - Use prerecorded intros and outros
  - Split up streaming duties into shifts (volunteers can adjust audio volume, switch to the right BBB room)
  - Set up cloud streaming so that streamers can work in shifts
    
#+begin_src emacs-lisp :exports results :var filename="schedule-option-one-full-day.svg" :eval never-export
(emacsconf-schedule-test
 filename
 (emacsconf-time-constraints
  '(("LUNCH" "11:30" "13:30")
    ("saturday closing remarks" "16:30" "18:00")
    ("sunday closing remarks" "16:30" "18:00")))
 (arranged
  (emacsconf-schedule-inflate-sexp
   '(("Saturday, December 3" . "2022-12-03 09:00")
     "Saturday opening remarks"
     survey journalism orgyear handwritten rolodex
     break
     links buttons hyperorg
     lunch
     meetups buddy school science community realestate
     break
     health jupyter orgvm indieweb workflows
     "Saturday closing remarks"
     ("Sunday, December 4" . "2022-12-04 09:00")
     "Sunday opening remarks"
     localizing lspbridge treesitter
     break
     justl rde eshell detached asmblox
     lunch
     tramp async sqlite eev python mail
     break
     dbus wayland haskell maint fanfare
     "Sunday closing remarks"))) 
 (emacsconf-schedule-break-time 10)
 (emacsconf-schedule-lunch-time 30)
 (emacsconf-schedule-max-time 30)
 (emacsconf-schedule-default-buffer-minutes 5)
 (emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 10)
 (emacsconf-schedule-tweaked-allocations '(("indieweb" . 20)
                                           ("maint" . 20)
                                           ("workflows" . 20)))
 (emacsconf-scheduling-strategies '(emacsconf-schedule-override-breaks
                                    emacsconf-schedule-allocate-buffer-time-at-most-max-time
                                    emacsconf-schedule-tweak-allocations))
 (tracks '((:label "Saturday"
                   :start "2022-12-03 9:00"
                   :end "2022-12-03 18:00"
                   :tracks (("^Saturday" "^Sunday")))
          (:label "Sunday"
                  :start "2022-12-04 9:00"
                  :end "2022-12-04 18:00"
                  :tracks (("^Sunday"))))))
#+end_src

#+RESULTS:
:results:
- [[file:schedule-option-one-full-day.svg]]
:end: