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-rw-r--r--2022/organizers-notebook.org49
1 files changed, 43 insertions, 6 deletions
diff --git a/2022/organizers-notebook.org b/2022/organizers-notebook.org
index d4908053..05f1dbb5 100644
--- a/2022/organizers-notebook.org
+++ b/2022/organizers-notebook.org
@@ -82,11 +82,17 @@ reasonably well for as many of our speakers as possible with respect
to their availability, and will add the allocated time slots for the
talks in the coming weeks.
-*** INPROGRESS Come up with workflow when confirmation is received :zaeph:
+*** DONE Come up with workflow when confirmation is received :sachac:
+CLOSED: [2022-10-01 Sat 08:12]
+
+- Reply to the speaker and Cc -submit to confirm the confirmation (no reply needed)
- Update talk to WAITING_FOR_PREREC in conf.org
-- Add :PUBLIC_EMAIL: if different from :EMAIL: (might not be necessary if we ask for public-emails in the CFP form)
-- Add either :PUBLIC_EMAIL: or :EMAIL: (whichever comes first) to talk-pages (might be aided by a function)
-- ?
+- Add a note in the logbook (C-c C-z - org-add-note) for the talk entry
+- Add :PUBLIC_EMAIL: t if given permission to use the e-mail on the
+ talk page, or set it to an alternative e-mail if provided.
+- Update the public wiki's ${year}/talks/{$slug}.md page to add the
+ e-mail address as <mailto:person@example.com> on the speaker
+ information line.
*** BLOCKED Prepare email for nudging speakers to send prerec, and inform on upload workflow :timesensitive:needsowner:
Blocked by [[*Figure out web-based file upload][Figure out web-based file upload]]
@@ -94,6 +100,8 @@ Blocked by [[*Figure out web-based file upload][Figure out web-based file upload
*** TODO Remind people about confirming e-mail communications :sachac:email:
SCHEDULED: <2022-10-08 Sat>
+Look for the TO_CONFIRM status
+
*** TODO Send people schedule information and doublecheck their availability/Q&A preference :sachac:email:
SCHEDULED: <2022-10-16 Sun>
@@ -121,8 +129,37 @@ See the bottom of conf.org for some automated validation
Ordered by importance.
*** TODO [#A] Figure out web-based file upload :needsowner:zaeph:bandali:
-Lesson learned from last year: "Since people kept running into ftp problems, we might want to set up a web-frontend next year to minimise problems."
-Maybe we could ask some of the volunteers who wanted to help us with the infra? It shouldn’t be complicated to deploy a ready-made solution.
+Lesson learned from last year: "Since people kept running into ftp
+problems, we might want to set up a web-frontend next year to minimise
+problems."
+
+Maybe we could ask some of the volunteers who wanted to help us with
+the infra? It shouldn’t be complicated to deploy a ready-made
+solution.
+
+"file drop" is a common keyword for looking for information.
+Considerations:
+- Probably run it on media.emacsconf.org
+- Bonus features:
+ - password-protected or hidden behind some kind of authentication or hidden behind some kind of URL, so we don't have to worry too much about spam
+ - extra points for sending speakers links to upload to specific folders so that we can separate resources by talk
+ - Resumable uploads would be good, since some speakers had a hard time with unreliable connections
+- What other conferences do:
+ - LibrePlanet uses plain FTP and recommends FileZilla https://libreplanet.org/wiki/Video_upload_instructions
+ - FOSSDEM uses Pentabarf to receive uploads https://archive.fosdem.org/2022/manuals/program/speaker/
+ - DebConf uses SReview(?)
+ - FOSSGIS uses Seafile https://vmx.cx/cgi-bin/blog/index.cgi/video-uploads-for-an-online-conference%3A2021-06-12%3Aen%2Cconference%2Cgeo
+- Some options:
+ - https://www.projectsend.org/
+ - https://github.com/pomf/pomf
+ - https://github.com/dutchcoders/transfer.sh/
+ - https://github.com/epoupon/fileshelter
+ - https://github.com/mickael-kerjean/filestash
+ - https://gitlab.com/mojo42/Jirafeau
+ - https://github.com/eikek/sharry
+ - https://github.com/YouTransfer/YouTransfer
+ - https://github.com/psi-4ward/psitransfer
+ - NextCloud
**** TODO Create 2022/upload.md with the same workflow as last year for a start
**** TODO Implement new workflow
**** TODO Notify speakers when the final solution is available