Update workflow notes, add notes from file drop research

1 files changed, 43 insertions, 6 deletions

diff --git a/2022/organizers-notebook.org b/2022/organizers-notebook.org
index d4908053..05f1dbb5 100644
--- a/2022/organizers-notebook.org
+++ b/2022/organizers-notebook.org
@@ -82,11 +82,17 @@ reasonably well for as many of our speakers as possible with respect
 to their availability, and will add the allocated time slots for the
 talks in the coming weeks.
 
-*** INPROGRESS Come up with workflow when confirmation is received  :zaeph:
+*** DONE Come up with workflow when confirmation is received        :sachac:
+CLOSED: [2022-10-01 Sat 08:12]
+
+- Reply to the speaker and Cc -submit to confirm the confirmation (no reply needed)
 - Update talk to WAITING_FOR_PREREC in conf.org
-- Add :PUBLIC_EMAIL: if different from :EMAIL: (might not be necessary if we ask for public-emails in the CFP form)
-- Add either :PUBLIC_EMAIL: or :EMAIL: (whichever comes first) to talk-pages (might be aided by a function)
-- ?
+- Add a note in the logbook (C-c C-z - org-add-note) for the talk entry
+- Add :PUBLIC_EMAIL: t if given permission to use the e-mail on the
+  talk page, or set it to an alternative e-mail if provided.
+- Update the public wiki's ${year}/talks/{$slug}.md page to add the
+  e-mail address as <mailto:person@example.com> on the speaker
+  information line.
 
 *** BLOCKED Prepare email for nudging speakers to send prerec, and inform on upload workflow :timesensitive:needsowner:
 Blocked by [[*Figure out web-based file upload][Figure out web-based file upload]]
@@ -94,6 +100,8 @@ Blocked by [[*Figure out web-based file upload][Figure out web-based file upload
 *** TODO Remind people about confirming e-mail communications :sachac:email:
 SCHEDULED: <2022-10-08 Sat>
 
+Look for the TO_CONFIRM status
+
 *** TODO Send people schedule information and doublecheck their availability/Q&A preference :sachac:email:
 SCHEDULED: <2022-10-16 Sun>
 
@@ -121,8 +129,37 @@ See the bottom of conf.org for some automated validation
 Ordered by importance.
 
 *** TODO [#A] Figure out web-based file upload    :needsowner:zaeph:bandali:
-Lesson learned from last year: "Since people kept running into ftp problems, we might want to set up a web-frontend next year to minimise problems."
-Maybe we could ask some of the volunteers who wanted to help us with the infra?  It shouldn’t be complicated to deploy a ready-made solution.
+Lesson learned from last year: "Since people kept running into ftp
+problems, we might want to set up a web-frontend next year to minimise
+problems."
+
+Maybe we could ask some of the volunteers who wanted to help us with
+the infra? It shouldn’t be complicated to deploy a ready-made
+solution.
+
+"file drop" is a common keyword for looking for information.
+Considerations:
+- Probably run it on media.emacsconf.org
+- Bonus features:
+  - password-protected or hidden behind some kind of authentication or hidden behind some kind of URL, so we don't have to worry too much about spam
+  - extra points for sending speakers links to upload to specific folders so that we can separate resources by talk
+  - Resumable uploads would be good, since some speakers had a hard time with unreliable connections
+- What other conferences do:
+  - LibrePlanet uses plain FTP and recommends FileZilla https://libreplanet.org/wiki/Video_upload_instructions
+  - FOSSDEM uses Pentabarf to receive uploads  https://archive.fosdem.org/2022/manuals/program/speaker/
+  - DebConf uses SReview(?)
+  - FOSSGIS uses Seafile https://vmx.cx/cgi-bin/blog/index.cgi/video-uploads-for-an-online-conference%3A2021-06-12%3Aen%2Cconference%2Cgeo
+- Some options:
+  - https://www.projectsend.org/
+  - https://github.com/pomf/pomf
+  - https://github.com/dutchcoders/transfer.sh/
+  - https://github.com/epoupon/fileshelter
+  - https://github.com/mickael-kerjean/filestash
+  - https://gitlab.com/mojo42/Jirafeau
+  - https://github.com/eikek/sharry
+  - https://github.com/YouTransfer/YouTransfer
+  - https://github.com/psi-4ward/psitransfer
+  - NextCloud
 **** TODO Create 2022/upload.md with the same workflow as last year for a start
 **** TODO Implement new workflow
 **** TODO Notify speakers when the final solution is available