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-rw-r--r--2022/organizers-notebook.md88
-rw-r--r--2022/organizers-notebook/index.org77
2 files changed, 148 insertions, 17 deletions
diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md
index b6bc4a66..e49cdddf 100644
--- a/2022/organizers-notebook.md
+++ b/2022/organizers-notebook.md
@@ -21,7 +21,7 @@ This file is automatically exported from [/2022/organizers-notebook/index.org](/
Time-sensitive tasks:
-- [Send program-published email for emacsconf-discuss](#announce-program):needsowner:timesensitive:email:
+- [Send scheduled-published email for emacsconf-discuss](#announce-program):needsowner:timesensitive:email:
- [Prepare email for nudging speakers to send prerec, and inform on upload workflow](#mail-upload):timesensitive:needsowner:
- [Write volunteer update 2022-10-23](#volunteer-2022-10-23)
@@ -365,16 +365,16 @@ interests you!
Ordered chronologically (and therefore by importance).
-- [Send program-published email for emacsconf-discuss](#announce-program):needsowner:timesensitive:email:
+- [Send scheduled-published email for emacsconf-discuss](#announce-program):needsowner:timesensitive:email:
- [Prepare email for nudging speakers to send prerec, and inform on upload workflow](#mail-upload):timesensitive:needsowner:
- [Write volunteer update 2022-10-23](#volunteer-2022-10-23)
<a id="announce-program"></a>
-## TODO Send program-published email for emacsconf-discuss :needsowner:timesensitive:email:
+## TODO Send scheduled-published email for emacsconf-discuss :needsowner:timesensitive:email:
-Schedule is now available
+Schedule is now available; post to emacsconf-discuss, emacs-tangents
### TODO Post it to r/emacs as well :reddit:zaeph:
@@ -421,9 +421,71 @@ chatter in the other lists cc&rsquo;d in this message; thank you.
<a id="mail-upload"></a>
-## BLOCKED Prepare email for nudging speakers to send prerec, and inform on upload workflow :timesensitive:needsowner:
+## TODO Prepare email for nudging speakers to send prerec, and inform on upload workflow :timesensitive:needsowner:
-Blocked by [Figure out web-based file upload](#upload)
+
+### Code
+
+ (defun emacsconf-mail-upload (group &optional template)
+ "Send upload instructions and reminder.
+ GROUP is (email . (talk talk))"
+ (interactive (list (emacsconf-mail-complete-email-group)))
+ (require 'emacsconf-ical)
+ (let ((action-date (date-to-time "2022-11-04")))
+ (emacsconf-mail-prepare
+ (or template (emacsconf-mail-merge-get-template "upload"))
+ group
+ (list
+ :slugs (mapconcat (lambda (o) (plist-get o :slug)) (cdr group) " or ")
+ :speakers-short (plist-get (cadr group) :speakers-short)
+ :plural (if (= (length (cdr group)) 1) "" "s")
+ :email (plist-get (cadr group) :email)
+ :year (or (plist-get (cadr group) :year) emacsconf-year)
+ :prerec-note (emacsconf-surround
+ (make-string 64 ?-)
+ (string-join (seq-uniq (mapcar
+ (lambda (o)
+ (plist-get o :prerec-note))
+ (cdr group)))
+ "\n")
+ (make-string 64 ?-)
+ "")))))
+
+
+### Template
+
+Hi, ${speakers-short}!
+
+${prerec-note}Here are the instructions for uploading the video${plural} for your talk${plural}.
+You can find the latest version of the instructions at https://emacsconf.org/2022/upload/ .
+There are two ways to upload your talk${plural} this year:
+
+- Web-based: <https://ftp-upload.emacsconf.org> , password emacsconf
+- FTP: host: ftp-upload.emacsconf.org, port: 21, username: anonymous, folder: upload-here
+
+If you upload slides and other resources, we can include them on the
+talk page when your talk goes live. If you happen to have a script,
+please include that as well. We can use it to help with captions.
+
+Please start your filenames with the ID for the talk that it&rsquo;s for:
+${slugs}.
+
+If you&rsquo;re still working on your talk, you might find the tips at <https://emacsconf.org/2022/prepare> useful. In brief:
+
+- at least 1280x720 resolution
+- we recommend light text on a dark background, with enough contrast to make it easy to read
+- if possible, use a headset or external microphone to record your audio
+- if you can leave 5 seconds of quiet (just background noise) at the end of the video, we can try to use that for noise reduction
+
+Please plan to upload your talk by November 4 (next Friday) so that we
+can get started preparing it for streaming. If you can&rsquo;t make it by
+then, we can accept later submissions, although it&rsquo;s a bit more of a
+scramble and our stress levels go up as the conference approaches. =)
+We&rsquo;d really appreciate the extra time for captioning and
+double-checking. Thank you for your help in getting ready for a smooth
+EmacsConf 2022!
+
+Sacha Chua
<a id="volunteer-2022-10-23"></a>
@@ -1178,9 +1240,9 @@ Note on how DebConf handled incidents:
- [How do we want to make better use of Etherpad?](#pad-decision)
- [Can we nudge people to ask IRC questions in a way that will make it easier for us to follow them?](#irc-markers)
- [How many BBB rooms do we want to set up?](#bbb-rooms)
-- [How easy do we want to make it to join the BBB session?](#org1768cfd)
-- [How do we want to name the BBB rooms?](#orgfbe2e9b)
-- [Uh&#x2026; how should ikiwiki be set up?](#org3d5c2e1)
+- [How easy do we want to make it to join the BBB session?](#org18e469a)
+- [How do we want to name the BBB rooms?](#orgb0c8c18)
+- [Uh&#x2026; how should ikiwiki be set up?](#orga29f096)
- [Do we want people to advertise any openings with their companies or any work that they&rsquo;re looking for?](#advertising)
- [Decision archive](#decision-archive)
@@ -1391,7 +1453,7 @@ Ideas:
- Worked fine last time
-<a id="org1768cfd"></a>
+<a id="org18e469a"></a>
## How easy do we want to make it to join the BBB session?
@@ -1419,7 +1481,7 @@ Options:
- Waiting users don&rsquo;t make the user notification go ding.
-<a id="orgfbe2e9b"></a>
+<a id="orgb0c8c18"></a>
## How do we want to name the BBB rooms?
@@ -1434,7 +1496,7 @@ Needs to be easy to:
ec22-sat-am-dev Speaker Name (slugs)
-<a id="org3d5c2e1"></a>
+<a id="orga29f096"></a>
## Uh&#x2026; how should ikiwiki be set up?
@@ -2357,7 +2419,7 @@ Probably focus on grabbing the audio first and seeing what&rsquo;s worth keeping
Make a table of the form
-<table id="orgba5b7f8" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
+<table id="orge5351e6" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
<colgroup>
diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org
index d15b5cd9..b1a94488 100644
--- a/2022/organizers-notebook/index.org
+++ b/2022/organizers-notebook/index.org
@@ -112,13 +112,13 @@ interests you!
Ordered chronologically (and therefore by importance).
#+TOC: headlines 1 local
-** TODO Send program-published email for emacsconf-discuss :needsowner:timesensitive:email:
+** TODO Send schedule-published email for emacsconf-discuss :needsowner:timesensitive:email:
DEADLINE: <2022-10-15 Sat> SCHEDULED: <2022-10-15 Sat>
:PROPERTIES:
:CUSTOM_ID: announce-program
:END:
-Schedule is now available
+Schedule is now available; post to emacsconf-discuss, emacs-tangents
*** TODO Post it to r/emacs as well :reddit:zaeph:
Please let zaeph know when it’s live so that the post can be distinguished.
@@ -162,11 +162,80 @@ P.S. please direct all replies to this post either to myself or to the
emacsconf-discuss list, so as to help avoid generating extra off-topic
chatter in the other lists cc'd in this message; thank you.
-** BLOCKED Prepare email for nudging speakers to send prerec, and inform on upload workflow :timesensitive:needsowner:
+** TODO Prepare email for nudging speakers to send prerec, and inform on upload workflow :timesensitive:needsowner:
:PROPERTIES:
:CUSTOM_ID: mail-upload
:END:
-Blocked by [[*Figure out web-based file upload][Figure out web-based file upload]]
+
+*** Code
+
+#+begin_src emacs-lisp
+(defun emacsconf-mail-upload (group &optional template)
+ "Send upload instructions and reminder.
+GROUP is (email . (talk talk))"
+ (interactive (list (emacsconf-mail-complete-email-group)))
+ (require 'emacsconf-ical)
+ (let ((action-date (date-to-time "2022-11-04")))
+ (emacsconf-mail-prepare
+ (or template (emacsconf-mail-merge-get-template "upload"))
+ group
+ (list
+ :slugs (mapconcat (lambda (o) (plist-get o :slug)) (cdr group) " or ")
+ :speakers-short (plist-get (cadr group) :speakers-short)
+ :plural (if (= (length (cdr group)) 1) "" "s")
+ :email (plist-get (cadr group) :email)
+ :year (or (plist-get (cadr group) :year) emacsconf-year)
+ :prerec-note (emacsconf-surround
+ (make-string 64 ?-)
+ (string-join (seq-uniq (mapcar
+ (lambda (o)
+ (plist-get o :prerec-note))
+ (cdr group)))
+ "\n")
+ (make-string 64 ?-)
+ "")))))
+#+end_src
+
+*** Template
+:PROPERTIES:
+:EMAIL_ID: upload
+:FUNCTION: emacsconf-mail-upload
+:SUBJECT: EmacsConf upload instructions
+:REPLY_TO: emacsconf-submit@gnu.org, ${email}
+:MAIL_FOLLOWUP_TO: emacsconf-submit@gnu.org, ${email}
+:CC: emacsconf-submit@gnu.org
+:END:
+
+Hi, ${speakers-short}!
+
+${prerec-note}Here are the instructions for uploading the video${plural} for your talk${plural}.
+You can find the latest version of the instructions at https://emacsconf.org/2022/upload/ .
+There are two ways to upload your talk${plural} this year:
+- Web-based: https://ftp-upload.emacsconf.org , password emacsconf
+- FTP: host: ftp-upload.emacsconf.org, port: 21, username: anonymous, folder: upload-here
+
+If you upload slides and other resources, we can include them on the
+talk page when your talk goes live. If you happen to have a script,
+please include that as well. We can use it to help with captions.
+
+Please start your filenames with the ID for the talk that it's for:
+${slugs}.
+
+If you're still working on your talk, you might find the tips at https://emacsconf.org/2022/prepare useful. In brief:
+- at least 1280x720 resolution
+- we recommend light text on a dark background, with enough contrast to make it easy to read
+- if possible, use a headset or external microphone to record your audio
+- if you can leave 5 seconds of quiet (just background noise) at the end of the video, we can try to use that for noise reduction
+
+Please plan to upload your talk by November 4 (next Friday) so that we
+can get started preparing it for streaming. If you can't make it by
+then, we can accept later submissions, although it's a bit more of a
+scramble and our stress levels go up as the conference approaches. =)
+We'd really appreciate the extra time for captioning and
+double-checking. Thank you for your help in getting ready for a smooth
+EmacsConf 2022!
+
+Sacha Chua
** TODO Write volunteer update 2022-10-23
:PROPERTIES:
:CUSTOM_ID: volunteer-2022-10-23