Add upload email

2 files changed, 148 insertions, 17 deletions

diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md
index b6bc4a66..e49cdddf 100644
--- a/2022/organizers-notebook.md
+++ b/2022/organizers-notebook.md
@@ -21,7 +21,7 @@ This file is automatically exported from [/2022/organizers-notebook/index.org](/
 
 Time-sensitive tasks:
 
--   [Send program-published email for emacsconf-discuss](#announce-program):needsowner:timesensitive:email:
+-   [Send scheduled-published email for emacsconf-discuss](#announce-program):needsowner:timesensitive:email:
 -   [Prepare email for nudging speakers to send prerec, and inform on upload workflow](#mail-upload):timesensitive:needsowner:
 -   [Write volunteer update 2022-10-23](#volunteer-2022-10-23)
 
@@ -365,16 +365,16 @@ interests you!
 
 Ordered chronologically (and therefore by importance).
 
--   [Send program-published email for emacsconf-discuss](#announce-program):needsowner:timesensitive:email:
+-   [Send scheduled-published email for emacsconf-discuss](#announce-program):needsowner:timesensitive:email:
 -   [Prepare email for nudging speakers to send prerec, and inform on upload workflow](#mail-upload):timesensitive:needsowner:
 -   [Write volunteer update 2022-10-23](#volunteer-2022-10-23)
 
 
 <a id="announce-program"></a>
 
-## TODO Send program-published email for emacsconf-discuss     :needsowner:timesensitive:email:
+## TODO Send scheduled-published email for emacsconf-discuss     :needsowner:timesensitive:email:
 
-Schedule is now available
+Schedule is now available; post to emacsconf-discuss, emacs-tangents
 
 
 ### TODO Post it to r/emacs as well     :reddit:zaeph:
@@ -421,9 +421,71 @@ chatter in the other lists cc&rsquo;d in this message; thank you.
 
 <a id="mail-upload"></a>
 
-## BLOCKED Prepare email for nudging speakers to send prerec, and inform on upload workflow     :timesensitive:needsowner:
+## TODO Prepare email for nudging speakers to send prerec, and inform on upload workflow     :timesensitive:needsowner:
 
-Blocked by [Figure out web-based file upload](#upload)
+
+### Code
+
+    (defun emacsconf-mail-upload (group &optional template)
+      "Send upload instructions and reminder.
+    GROUP is (email . (talk talk))"
+      (interactive (list (emacsconf-mail-complete-email-group)))
+      (require 'emacsconf-ical)
+      (let ((action-date (date-to-time "2022-11-04")))
+        (emacsconf-mail-prepare
+         (or template (emacsconf-mail-merge-get-template "upload"))
+         group
+         (list
+          :slugs (mapconcat (lambda (o) (plist-get o :slug)) (cdr group) " or ")
+          :speakers-short (plist-get (cadr group) :speakers-short)
+          :plural (if (= (length (cdr group)) 1) "" "s")
+          :email (plist-get (cadr group) :email)
+          :year (or (plist-get (cadr group) :year) emacsconf-year)
+          :prerec-note (emacsconf-surround
+                        (make-string 64 ?-)
+                        (string-join (seq-uniq (mapcar
+                                                (lambda (o)
+                                                  (plist-get o :prerec-note))
+                                                (cdr group)))
+                                     "\n")
+                        (make-string 64 ?-)
+                        "")))))
+
+
+### Template
+
+Hi, ${speakers-short}!
+
+${prerec-note}Here are the instructions for uploading the video${plural} for your talk${plural}.
+You can find the latest version of the instructions at https://emacsconf.org/2022/upload/ .
+There are two ways to upload your talk${plural} this year:
+
+-   Web-based: <https://ftp-upload.emacsconf.org> , password emacsconf
+-   FTP: host: ftp-upload.emacsconf.org, port: 21, username: anonymous, folder: upload-here
+
+If you upload slides and other resources, we can include them on the
+talk page when your talk goes live. If you happen to have a script,
+please include that as well. We can use it to help with captions.
+
+Please start your filenames with the ID for the talk that it&rsquo;s for:
+${slugs}.
+
+If you&rsquo;re still working on your talk, you might find the tips at <https://emacsconf.org/2022/prepare> useful. In brief:
+
+-   at least 1280x720 resolution
+-   we recommend light text on a dark background, with enough contrast to make it easy to read
+-   if possible, use a headset or external microphone to record your audio
+-   if you can leave 5 seconds of quiet (just background noise) at the end of the video, we can try to use that for noise reduction
+
+Please plan to upload your talk by November 4 (next Friday) so that we
+can get started preparing it for streaming. If you can&rsquo;t make it by
+then, we can accept later submissions, although it&rsquo;s a bit more of a
+scramble and our stress levels go up as the conference approaches. =)
+We&rsquo;d really appreciate the extra time for captioning and
+double-checking. Thank you for your help in getting ready for a smooth
+EmacsConf 2022!
+
+Sacha Chua
 
 
 <a id="volunteer-2022-10-23"></a>
@@ -1178,9 +1240,9 @@ Note on how DebConf handled incidents:
 -   [How do we want to make better use of Etherpad?](#pad-decision)
 -   [Can we nudge people to ask IRC questions in a way that will make it easier for us to follow them?](#irc-markers)
 -   [How many BBB rooms do we want to set up?](#bbb-rooms)
--   [How easy do we want to make it to join the BBB session?](#org1768cfd)
--   [How do we want to name the BBB rooms?](#orgfbe2e9b)
--   [Uh&#x2026; how should ikiwiki be set up?](#org3d5c2e1)
+-   [How easy do we want to make it to join the BBB session?](#org18e469a)
+-   [How do we want to name the BBB rooms?](#orgb0c8c18)
+-   [Uh&#x2026; how should ikiwiki be set up?](#orga29f096)
 -   [Do we want people to advertise any openings with their companies or any work that they&rsquo;re looking for?](#advertising)
 -   [Decision archive](#decision-archive)
 
@@ -1391,7 +1453,7 @@ Ideas:
     -   Worked fine last time
 
 
-<a id="org1768cfd"></a>
+<a id="org18e469a"></a>
 
 ## How easy do we want to make it to join the BBB session?
 
@@ -1419,7 +1481,7 @@ Options:
     -   Waiting users don&rsquo;t make the user notification go ding.
 
 
-<a id="orgfbe2e9b"></a>
+<a id="orgb0c8c18"></a>
 
 ## How do we want to name the BBB rooms?
 
@@ -1434,7 +1496,7 @@ Needs to be easy to:
 ec22-sat-am-dev Speaker Name (slugs)
 
 
-<a id="org3d5c2e1"></a>
+<a id="orga29f096"></a>
 
 ## Uh&#x2026; how should ikiwiki be set up?
 
@@ -2357,7 +2419,7 @@ Probably focus on grabbing the audio first and seeing what&rsquo;s worth keeping
 
 Make a table of the form
 
-<table id="orgba5b7f8" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
+<table id="orge5351e6" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
 
 
 <colgroup>
diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org
index d15b5cd9..b1a94488 100644
--- a/2022/organizers-notebook/index.org
+++ b/2022/organizers-notebook/index.org
@@ -112,13 +112,13 @@ interests you!
 Ordered chronologically (and therefore by importance).
 
 #+TOC: headlines 1 local
-** TODO Send program-published email for emacsconf-discuss :needsowner:timesensitive:email:
+** TODO Send schedule-published email for emacsconf-discuss :needsowner:timesensitive:email:
 DEADLINE: <2022-10-15 Sat> SCHEDULED: <2022-10-15 Sat>
 :PROPERTIES:
 :CUSTOM_ID: announce-program
 :END:
 
-Schedule is now available
+Schedule is now available; post to emacsconf-discuss, emacs-tangents
 *** TODO Post it to r/emacs as well                           :reddit:zaeph:
 Please let zaeph know when it’s live so that the post can be distinguished.
 
@@ -162,11 +162,80 @@ P.S. please direct all replies to this post either to myself or to the
 emacsconf-discuss list, so as to help avoid generating extra off-topic
 chatter in the other lists cc'd in this message; thank you.
 
-** BLOCKED Prepare email for nudging speakers to send prerec, and inform on upload workflow :timesensitive:needsowner:
+** TODO Prepare email for nudging speakers to send prerec, and inform on upload workflow :timesensitive:needsowner:
 :PROPERTIES:
 :CUSTOM_ID: mail-upload
 :END:
-Blocked by [[*Figure out web-based file upload][Figure out web-based file upload]]
+
+*** Code
+
+#+begin_src emacs-lisp
+(defun emacsconf-mail-upload (group &optional template)
+  "Send upload instructions and reminder.
+GROUP is (email . (talk talk))"
+  (interactive (list (emacsconf-mail-complete-email-group)))
+  (require 'emacsconf-ical)
+  (let ((action-date (date-to-time "2022-11-04")))
+    (emacsconf-mail-prepare
+     (or template (emacsconf-mail-merge-get-template "upload"))
+     group
+     (list
+      :slugs (mapconcat (lambda (o) (plist-get o :slug)) (cdr group) " or ")
+      :speakers-short (plist-get (cadr group) :speakers-short)
+      :plural (if (= (length (cdr group)) 1) "" "s")
+      :email (plist-get (cadr group) :email)
+      :year (or (plist-get (cadr group) :year) emacsconf-year)
+      :prerec-note (emacsconf-surround
+                    (make-string 64 ?-)
+                    (string-join (seq-uniq (mapcar
+                                            (lambda (o)
+                                              (plist-get o :prerec-note))
+                                            (cdr group)))
+                                 "\n")
+                    (make-string 64 ?-)
+                    "")))))
+#+end_src
+
+*** Template
+:PROPERTIES:
+:EMAIL_ID: upload
+:FUNCTION: emacsconf-mail-upload
+:SUBJECT: EmacsConf upload instructions
+:REPLY_TO: emacsconf-submit@gnu.org, ${email}
+:MAIL_FOLLOWUP_TO: emacsconf-submit@gnu.org, ${email}
+:CC: emacsconf-submit@gnu.org
+:END:
+
+Hi, ${speakers-short}!
+
+${prerec-note}Here are the instructions for uploading the video${plural} for your talk${plural}.
+You can find the latest version of the instructions at https://emacsconf.org/2022/upload/ .
+There are two ways to upload your talk${plural} this year:
+- Web-based: https://ftp-upload.emacsconf.org , password emacsconf
+- FTP: host: ftp-upload.emacsconf.org, port: 21, username: anonymous, folder: upload-here
+
+If you upload slides and other resources, we can include them on the
+talk page when your talk goes live. If you happen to have a script,
+please include that as well. We can use it to help with captions.
+
+Please start your filenames with the ID for the talk that it's for:
+${slugs}.
+
+If you're still working on your talk, you might find the tips at https://emacsconf.org/2022/prepare useful. In brief:
+- at least 1280x720 resolution
+- we recommend light text on a dark background, with enough contrast to make it easy to read
+- if possible, use a headset or external microphone to record your audio
+- if you can leave 5 seconds of quiet (just background noise) at the end of the video, we can try to use that for noise reduction
+
+Please plan to upload your talk by November 4 (next Friday) so that we
+can get started preparing it for streaming. If you can't make it by
+then, we can accept later submissions, although it's a bit more of a
+scramble and our stress levels go up as the conference approaches. =)
+We'd really appreciate the extra time for captioning and
+double-checking. Thank you for your help in getting ready for a smooth
+EmacsConf 2022!
+
+Sacha Chua
 ** TODO Write volunteer update 2022-10-23
 :PROPERTIES:
 :CUSTOM_ID: volunteer-2022-10-23