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-rw-r--r--2020/organizers-notebook.org18
-rw-r--r--2020/prepare.md1
-rw-r--r--2020/submissions.org31
3 files changed, 31 insertions, 19 deletions
diff --git a/2020/organizers-notebook.org b/2020/organizers-notebook.org
index 1011adc9..cefc4200 100644
--- a/2020/organizers-notebook.org
+++ b/2020/organizers-notebook.org
@@ -1,8 +1,8 @@
* Things to check or decide
-- Mail merge?
-- Amin to investigate if Icecast can take one stream source and send it to the main conference stream and the individual talk stream
+- Can we stream from multiple rooms without getting thoroughly confused?
- Assign rooms shortly before presentation
- *Shortly before presentation:* accommodates reshuffling
+
- Generating static images
- Before the presentation: Talk title, speaker
- Speaker checked in
@@ -16,19 +16,19 @@
:END:
* Workflows
-** If we have four or rooms
+** If we have four rooms
O1 - main organizer, O2 - secondary organizer or volunteer
*** Overview
- - 1 green room for speaker checkin so that I get an audio alert? Alternatively, check in via IRC, 4 rooms
+ - Check in via IRC, 4 rooms
- 4 rooms streamed as room mounts.
- Individual talks have fallback mount of room mount.
- O1 streams from room or sets appropriate mount as fallback mount for main conference stream
*** Before the conference
- Do tech checks and get alternative ways to contact speakers (phone number? IRC nick? Something that goes ding?)
- Turn on audio alert
- - Install Mute Tab extension
+ - Install Mute Tab extension if desired
*** Tech check
- Explain process
- Test audio, webcam, screensharing, collaborative pad
@@ -46,14 +46,16 @@
*** During the presentation
- Speaker presents, keeping an eye on the collaborative pad for questions
- O1 stays with speaker to help with questions and timing
- - O2 wanders off to do the tech check with the next person and pings O1 when ready
+ - O2 stays with speaker to stream to room source
+ - If there is another speaker, another organizer (O3) helps with the tech check
*** After the presentation
- O1 announces next steps: If you want to continue the conversation, go to the individual talk page
- O1 goes to next talk when ready
- Speaker continues with extended presentation if they want
+ - O2 stays in room
*** After the extended presentation (if any)
- - Speaker removes the recorder/streamer user to end the stream and recording
- - Speaker stops the BBB recording
+ - If we figure out how to have the recorder/streamer be another user, speaker removes the recorder/streamer user to end the stream and recording, and speaker stops the BBB recording
+ - Alternatively, O2 stays in room, stops the BBB recording, notifies #emacsconf-org that the room is available, and looks for the next speaker to set up
*** Scenarios
**** Prerecorded presentations
- O1 streams presentation to both endpoints (is there a neat command-line way to do this?)
diff --git a/2020/prepare.md b/2020/prepare.md
index 03f384b9..dfbd2f60 100644
--- a/2020/prepare.md
+++ b/2020/prepare.md
@@ -160,3 +160,4 @@ the logistics.
- If you plan to show your keystrokes, is that display visible?
- If you want to share your webcam (optional), can you enable it? Is it visible? Will there likely be distractions in the background?
- Can you view the collaborative pad? Will you be comfortable reviewing questions on your own (perhaps by keeping it open beside your shared window), or will you need a volunteer to relay questions to you?
+- Can you share contact information (ex: phone number) so that we can get in touch with you in case of technical issues or scheduling changes?
diff --git a/2020/submissions.org b/2020/submissions.org
index 90d82dce..3b25c486 100644
--- a/2020/submissions.org
+++ b/2020/submissions.org
@@ -2939,7 +2939,7 @@ SCHEDULED: <2020-11-29 Sun 16:30-17:00>
(org-entry-get (point) "TARGET_TIME")))
#+end_src
-#+begin_src emacs-lisp :results none
+#+begin_src emacs-lisp :results none :tangle "conf.el"
(defun conf/assign-ids ()
(interactive)
(goto-char (point-min))
@@ -3064,6 +3064,12 @@ The total is written to the MIN_TIME_SUM property of this heading"
(when talk (setq results (cons talk results)))
(reverse results)))
+(defun conf/filter-talks (list)
+ "Return only talk info in LIST."
+ (seq-filter
+ (lambda (talk) (eq (plist-get talk :type) 'talk))
+ list))
+
(defun conf/format-talk-link (talk)
(and talk (format "<a href=\"/2020/schedule/%s\">%s</a>"
(plist-get talk :talk-id)
@@ -3124,21 +3130,24 @@ conference for instructions on how to watch and participate. See you then!
(write-file (format "schedule/%s.md" (plist-get o :talk-id)))))
talks)))
-(defun conf/generate-schedule-files ()
- (interactive)
+(defun conf/get-talk-info-from-file (&optional filename)
(with-temp-buffer
- (insert-file-contents "submissions.org")
+ (insert-file-contents (or filename "submissions.org"))
(org-mode)
(org-show-all)
(goto-char (point-min))
(goto-char (org-find-property "ID" "talks"))
- (let ((info (conf/get-talk-info)))
- (with-temp-buffer
- (insert (conf/format-talk-info-as-schedule info))
- (write-file "schedule-details.txt"))
- (conf/format-talk-pages info)
- (with-current-buffer (find-file "schedule.org")
- (org-export-to-file 'md "schedule.md")))))
+ (conf/get-talk-info)))
+
+(defun conf/generate-schedule-files (&optional filename)
+ (interactive)
+ (let ((info (conf/get-talk-info-from-file filename)))
+ (with-temp-buffer
+ (insert (conf/format-talk-info-as-schedule info))
+ (write-file "schedule-details.txt"))
+ (conf/format-talk-pages info)
+ (with-current-buffer (find-file "schedule.org")
+ (org-export-to-file 'md "schedule.md"))))
#+end_src
#+RESULTS: