They're all time-sensitive now =)

1 files changed, 221 insertions, 154 deletions

diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org
index 608318eb..bf68afc2 100644
--- a/2022/organizers-notebook/index.org
+++ b/2022/organizers-notebook/index.org
@@ -12,11 +12,7 @@ This file is automatically exported from [/2022/organizers-notebook/index.org](/
 
 #+TOC: headlines 1
 
-Time-sensitive tasks:
-
-#+TOC: headlines 1 :target #time-sensitive
-
-Other projects:
+Projects and tasks:
 
 #+TOC: headlines 1 :target #projects
 
@@ -109,129 +105,6 @@ interests you!
 | [[#wiki-design][wiki]]                   | plain text, markdown                | *DONE S: some JS and CSS enrichment* | more JS and CSS, embeds, videoplayer                         |
 | [[#ansible][ansible]]                | none                                | *DONE S: some automation*            | comprehensive, can also work against containers              |
 
-* Time-sensitive
-:PROPERTIES:
-:CUSTOM_ID: time-sensitive
-:END:
-
-Ordered chronologically (and therefore by importance).
-
-#+TOC: headlines 1 local
-** TODO Send prerec reminder
-SCHEDULED: <2022-11-11 Fri>
-:PROPERTIES:
-:CUSTOM_ID: prerec-reminder
-:END:
-*** TODO Update logbook with notes from e-mails  :zaeph:
-*** TODO Follow up with speakers based on their availability
-** TODO Use Mumble for backchannel coordination and also on-stage
-:PROPERTIES:
-:CUSTOM_ID: mumble
-:END:
-
-*** TODO Make sure volunteers can access Mumble  :sachac:
-- [ ] FlowyCoder
-- [ ] jman
-- [ ] vetrivln
-*** DONE Generate certificates, add them to conf.org, and register the users  :sachac:
-CLOSED: [2022-11-08 Tue 11:33]
-*** TODO Let sachac know how to manage the Mumble server, or update the config :bandali:
-- [ ] Add emacsconf-gen and emacsconf-dev channels
-- [ ] Give the emacsconf-gen and emacsconf-dev users access to them
-- [ ] Give the other organizers access to emacsconf-gen, emacsconf-dev, and org-private
-
-** DONE Make a linear hyperlist for managing EmacsConf              :sachac:
-CLOSED: [2022-11-09 Wed 07:38]
-:PROPERTIES:
-:CUSTOM_ID: hyperlist
-:END:
-
-Goal:
-- Volunteers should be able to coordinate everything by stepping through a linear list of things to do
-- The hyperlist will primarily live on orga@res.emacsconf.org and be accessed through emacsclient. (Maybe sat.org and sun.org)
-- Volunteers should be able to take breaks as needed
-
-- 9:05 Journalism
-  - [ ] Check ${name} into _BBB room_
-  - [X] [[elisp:(emacsconf-update-talk-status "journalism" "." "PLAYING")][Start talk]]
-  - [X] [[elisp:(emacsconf-update-talk-status "journalism" "." "CLOSED_Q")][Start closed Q&A]]
-  - [ ] [[elisp:(emacsconf-update-talk-status "journalism" "." "OPEN_Q")][Open Q&A]]
-  - [ ] [[elisp:(emacsconf-update-talk-status "journalism" "." "UNSTREAMED_Q")][Mark Q&A as unstreamed]]
-  - [ ] [[elisp:(emacsconf-update-talk-status "journalism" "." "TO_ARCHIVE")][Finish talk]]
-- 9:40 Handwritten
-  - [ ] [[elisp:(emacsconf-update-talk-status "handwritten" "." "PLAYING")][Start talk]]
-  - [ ] [[elisp:(emacsconf-update-talk-status "handwritten" "." "CLOSED_Q")][Start closed Q&A]]
-  - [ ] [[elisp:(emacsconf-update-talk-status "handwritten" "." "OPEN_Q")][Open Q&A]]
-  - [ ] [[elisp:(emacsconf-update-talk-status "handwritten" "." "UNSTREAMED_Q")][Mark Q&A as unstreamed]]
-  - [ ] [[elisp:(emacsconf-update-talk-status "handwritten" "." "TO_ARCHIVE")][Finish talk]]
-
-See sat.org and sun.org in the conf private repo
-
-
-** DONE Send schedule-published email for emacsconf-discuss :needsowner:timesensitive:email:
-CLOSED: [2022-11-01 Tue 08:50] SCHEDULED: <2022-10-31 Mon> DEADLINE: <2022-10-31 Mon>
-:PROPERTIES:
-:CUSTOM_ID: announce-program
-:END:
-
-Schedule is now available; post to emacsconf-discuss, emacs-tangents
-https://lists.gnu.org/archive/html/emacsconf-discuss/2022-10/msg00000.html
-
-*** DONE Post it to r/emacs as well                          :reddit:zaeph:
-CLOSED: [2022-11-01 Tue 08:50]
-Please let zaeph know when it’s live so that the post can be distinguished.
-
-*** Template
-:PROPERTIES:
-:SUBJECT:  [ANN] EmacsConf 2022 schedule
-:TO:       emacsconf-discuss@gnu.org, emacs-tangents@gnu.org
-:END:
-
-Greetings, fellow Emacsians!
-
-On behalf of the EmacsConf 2022 organizers team, I'm very excited to
-announce the schedule for EmacsConf 2022 (Dec 3 and 4), available at:
-
-                 https://emacsconf.org/2022/talks
-
-All of the times listed on the schedule are in EST (UTC-5). You can
-click on each talk's title to open its page for more information,
-including its scheduled time in your local time. (Displaying local time
-requires running a tiny bit of AGPLv3+-licensed free/libre JavaScript
-code, included on the talk pages.)
-
-For prerecorded talks, this time is also when the talk's video will be
-made available on the same page. Please note that the times are
-approximations, and that the schedule may change leading up to the
-conference.
-
-As the conference approaches, we'll post more details on how to watch
-and participate.
-
-You can subscribe to the emacsconf-discuss mailing list at
-https://lists.gnu.org/mailman/listinfo/emacsconf-discuss to
-be sure you'll get updates.
-
-Want to help make EmacsConf even awesomer? Volunteer! 
-https://emacsconf.org/2022/volunteer/
-
-We hope to see you all around on Dec 3-4 for EmacsConf 2022!
-
-P.S. please direct all replies to this post either to myself or to the
-emacsconf-discuss list, so as to help avoid generating extra off-topic
-chatter in the other lists cc'd in this message; thank you.
-** DONE Flesh out prepare.md for audio-recording tips before the prerec-deadline :zaeph:
-CLOSED: [2022-11-06 Sun 15:26]
-:PROPERTIES:
-:CUSTOM_ID: prepare-audio
-:END:
-** Volunteer update
-:PROPERTIES:
-:CUSTOM_ID: volunteer-2022-11-14
-:END:
-
-- talk banners, akshay
-  
 * Projects and other long-running tasks
 :PROPERTIES:
 :CUSTOM_ID: projects
@@ -733,22 +606,29 @@ great to have you on board.${wrap}
 We've set up ${backstage} as the backstage area where you can view the
 videos and resources uploaded so far. You can access it with the
 username "${backstage-user}" and the password "${backstage-password}".
-Please keep the backstage password and other speakers' talk resources
-secret. If you see a talk that you'd like to caption, you can e-mail
-me at sacha@sachachua.com and I can reserve it for you. Then you can
-correct any misrecognized words, fix capitalizations, remove filler
-words as needed, and so on.${wrap}
-
-You can find captioning tips at https://emacsconf.org/captioning/ .
-Feel free to use your favourite subtitle editor, and you can convert
-it to whatever format you like. If you prefer to work with plain text,
-we can probably even figure out the timestamps afterwards.
+Please keep the backstage password and resources secret. If you see a
+talk that you'd like to caption, you can e-mail me at
+sacha@sachachua.com and I can reserve it for you. Then you can correct
+any misrecognized words, fix capitalizations, remove filler words as
+needed, and so on.${wrap}
+
+You'll probably want to work with either the VTT or the TXT versions
+(VTT is WebVTT format and has timestamps), but you can check the other
+talk resources in case the speaker has posted scripts or other useful
+things. Both VTT and TXT are plain text, so feel free to use your
+favourite text or subtitle editor. I've posted a brief demo of how I
+edit captions at
+https://media.emacsconf.org/2022/backstage/editing-captions.html , and
+you can find more captioning tips at https://emacsconf.org/captioning/
+. You can convert it to whatever format you like. If you prefer to
+work with plain text, we can figure out the timestamps afterwards.
 
 Let me know if you want to reserve a talk for captioning or if you
 have any questions or suggestions. Thank you!
 
 Sacha Chua
-*** TODO [#C] Support cue IDs in subed-vtt.el
+*** DONE [#C] Support cue IDs in subed-vtt.el
+CLOSED: [2022-11-11 Fri 08:58]
 *** TODO [#C] jiwer · PyPI - measure error rate
 :PROPERTIES:
 :CREATED:  [2022-10-22 Sat 20:59]
@@ -1288,6 +1168,62 @@ so that the streamer can adjust volume offscreen?
 - https://github.com/soonum/hubangl
 - https://obsproject.com/forum/threads/run-obs-on-vm-in-the-cloud.122543/
 *** TODO recruit at least one more person to help operate the "video bouncer"
+** TODO Use Mumble for backchannel coordination and also on-stage
+DEADLINE: <2022-11-18 Fri>
+:PROPERTIES:
+:CUSTOM_ID: mumble
+:END:
+
+*** TODO E-mail volunteers and help them get on Mumble            :bandali:
+- [ ] FlowyCoder
+- [ ] jman
+- [ ] vetrivln
+*** TODO Update the Mumble setup                                  :bandali:
+- [ ] Add emacsconf-gen and emacsconf-dev channels
+- [ ] Give the emacsconf-gen and emacsconf-dev users access to them
+- [ ] Give the other organizers access to emacsconf-gen, emacsconf-dev, and org-private
+
+*** DONE Generate certificates, add them to conf.org, and register the users  :sachac:
+CLOSED: [2022-11-08 Tue 11:33]
+** Volunteer update
+:PROPERTIES:
+:CUSTOM_ID: volunteer-2022-11-14
+:END:
+
+- talk banners, akshay
+  
+** TODO Make a linear hyperlist for managing EmacsConf              :sachac:
+:PROPERTIES:
+:CUSTOM_ID: hyperlist
+:END:
+
+Goal:
+- Volunteers should be able to coordinate everything by stepping through a linear list of things to do
+- The hyperlist will primarily live on orga@res.emacsconf.org and be accessed through emacsclient. (Maybe sat.org and sun.org)
+- Volunteers should be able to take breaks as needed
+
+- 9:05 Journalism
+  - [ ] Check ${name} into _BBB room_
+  - [X] [[elisp:(emacsconf-update-talk-status "journalism" "." "PLAYING")][Start talk]]
+  - [X] [[elisp:(emacsconf-update-talk-status "journalism" "." "CLOSED_Q")][Start closed Q&A]]
+  - [ ] [[elisp:(emacsconf-update-talk-status "journalism" "." "OPEN_Q")][Open Q&A]]
+  - [ ] [[elisp:(emacsconf-update-talk-status "journalism" "." "UNSTREAMED_Q")][Mark Q&A as unstreamed]]
+  - [ ] [[elisp:(emacsconf-update-talk-status "journalism" "." "TO_ARCHIVE")][Finish talk]]
+- 9:40 Handwritten
+  - [ ] [[elisp:(emacsconf-update-talk-status "handwritten" "." "PLAYING")][Start talk]]
+  - [ ] [[elisp:(emacsconf-update-talk-status "handwritten" "." "CLOSED_Q")][Start closed Q&A]]
+  - [ ] [[elisp:(emacsconf-update-talk-status "handwritten" "." "OPEN_Q")][Open Q&A]]
+  - [ ] [[elisp:(emacsconf-update-talk-status "handwritten" "." "UNSTREAMED_Q")][Mark Q&A as unstreamed]]
+  - [ ] [[elisp:(emacsconf-update-talk-status "handwritten" "." "TO_ARCHIVE")][Finish talk]]
+
+See sat.org and sun.org in the conf private repo
+
+Try them in an Etherpad
+
+[[#coordination][How do we want to coordinate during the conference itself?]]
+*** TODO Try writing it to an Etherpad
+SCHEDULED: <2022-11-19 Sat>
+
 * Projects to bear in mind but which are not actual
 :PROPERTIES:
 :CUSTOM_ID: maybe-projects
@@ -1306,15 +1242,29 @@ https://www.mail-archive.com/search?l=debconf-team@lists.debian.org&q=subject:%2
 :END:
 
 #+TOC: headlines 1 local
-** How do we want to handle organizer audio?
+** How do we want to coordinate during the conference itself?
+:PROPERTIES:
+:CUSTOM_ID: coordination
+:END:
+
+- Considerations:
+  - Good to have something that the hosts and streamers can walk through step by step
+  - Do we want the check-in volunteer to also keep something
+  - Announcing and publishing are easier if the task states are updated
 
 - Mumble for walkie-talkie communications?
   - Can we keep it off the stream more reliably, but still be able to choose to put it on the stream?
     - We can keep it in the combined sink and then manually go to that
       channel in our clients when we want to talk on stream
   - Should we have a Gen channel and a Dev channel so that we can choose to speak into ?
-      
-
+- Checklist
+  - Etherpad
+    - All the volunteers can access it easily
+    - Tasks can be updated through SSH commands
+  - conf.org
+    - Run Emacs commands directly from it
+    - A little trickier in terms of access      
+    
 ** How do we want to make the full schedule more manageable?
 :PROPERTIES:
 :CUSTOM_ID: sched-decision
@@ -1686,20 +1636,24 @@ The roles below are related to the proposals in the early stages of the preparat
 AM: 9-12 PM EST, PM: 1-5 PM EST (plus a little extra for setup/transition)
 
 Saturday Dec 3
-|          | Gen AM     | Gen PM                 | Dev AM  | Dev PM   |
-| Host     | zaeph      | zaeph                  | bandali | vetrivln |
-| Streamer | corwin     | corwin                 | bandali | bandali  |
-| Check-in | sachac     | FlowyCoder             |         |          |
-| IRC      | sachac     | dto                    | dto     | vetrivln |
-| Pad      | publicvoit | publicvoit (until 4pm) |         |          |
+#+NAME: saturday-shifts
+|        | Host     | Streamer | Checkin    | IRC      | Pad        |
+|--------+----------+----------+------------+----------+------------|
+| Gen AM | zaeph    | corwin   | sachac     | sachac   | publicvoit |
+| Gen PM | zaeph    | corwin   | FlowyCoder | dto      | publicvoit |
+| Dev AM | bandali  | bandali  | sachac     | dto      |            |
+| Dev PM | vetrivln | bandali  | FlowyCoder | vetrivln |            |
+
+publicvoit - pad until 4pm on Sat, until 2pm on Sun
 
 Sunday Dec 4
-|          | Gen AM     | Gen PM                 | Dev AM  | Dev PM   |
-| Host     | zaeph      | zaeph                  | bandali | vetrivln |
-| Streamer | corwin     | jman                   | bandali |          |
-| Check-in | sachac     | FlowyCoder             |         |          |
-| IRC      | sachac     | dto                    | dto     | vetrivln |
-| Pad      | publicvoit | publicvoit (until 2pm) |         |          |
+#+NAME: sunday-shifts
+|        | Host     | Streamer | Checkin    | IRC      | Pad        |
+|--------+----------+----------+------------+----------+------------|
+| Gen AM | zaeph    | corwin   | sachac     | sachac   | publicvoit |
+| Gen PM | zaeph    | jman     | FlowyCoder | dto      | publicvoit |
+| Dev AM | bandali  | bandali  | sachac     | dto      |            |
+| Dev PM | vetrivln | bandali  | FlowyCoder | vetrivln |            |
 
 Backups:
 - dev host/streamer: bandali, sachac
@@ -1708,6 +1662,53 @@ Backups:
 
 Interested in a shift? Please e-mail [[mailto:emacsconf-org-private@gnu.org]] and we'll help you figure out what you need to learn.
 
+#+begin_src emacs-lisp :var sat=saturday-shifts :var sun=sunday-shifts :rownames no :colnames no :results verbatim replace
+`(setq emacsconf-shifts
+       (list
+       ,@(apply #'append
+               (mapcar
+                (lambda (day)
+                  (let ((headers (mapcar (lambda (field) (intern (concat ":" (downcase field))))
+                                         (cdr (car (cadr day))))))
+                    (mapcar
+                     (lambda (row)
+                          (apply #'append
+                                 (list 'list :id
+                                       (when (string-match "^\\([^ ]+\\) \\(AM\\|PM\\)" (car row))
+                                         (format "%s-%s-%s"
+                                                 (car day)
+                                                 (downcase (match-string 2 (car row)))
+                                                 (downcase (match-string 1 (car row)))))
+                                       :track
+                                       (if (string-match "^Gen" (car row)) "General" "Development")
+                                       :start
+                                       (format "%sT%s:00:00%s"
+                                               (elt day 2)
+                                               (if (string-match "AM" (car row)) "08" "13")
+                                               emacsconf-timezone-offset)
+                                       :end
+                                       (format "%sT%s:00:00%s"
+                                               (elt day 2)
+                                               (if (string-match "AM" (car row)) "12" "18")
+                                               emacsconf-timezone-offset))
+                                 (seq-map-indexed
+                                  (lambda (value index)
+                                    (unless (string= value "")
+                                      (list (elt headers index) value)))
+                                  (cdr row))))
+                        (cdr (cadr day)))
+                      ))
+                (list
+                 (list "sat" sat "2022-12-03")
+                 (list "sun" sun "2022-12-04"))))))
+
+#+end_src
+
+#+RESULTS:
+:results:
+(setq emacsconf-shifts (list (list :id "sat-am-gen" :track "General" :start "2022-12-03T08:00:00-0500" :end "2022-12-03T12:00:00-0500" :host "zaeph" :streamer "corwin" :checkin "sachac" :irc "sachac" :pad "publicvoit") (list :id "sat-pm-gen" :track "General" :start "2022-12-03T13:00:00-0500" :end "2022-12-03T18:00:00-0500" :host "zaeph" :streamer "corwin" :checkin "FlowyCoder" :irc "dto" :pad "publicvoit") (list :id "sat-am-dev" :track "Development" :start "2022-12-03T08:00:00-0500" :end "2022-12-03T12:00:00-0500" :host "bandali" :streamer "bandali" :checkin "sachac" :irc "dto") (list :id "sat-pm-dev" :track "Development" :start "2022-12-03T13:00:00-0500" :end "2022-12-03T18:00:00-0500" :host "vetrivln" :streamer "bandali" :checkin "FlowyCoder" :irc "vetrivln") (list :id "sun-am-gen" :track "General" :start "2022-12-04T08:00:00-0500" :end "2022-12-04T12:00:00-0500" :host "zaeph" :streamer "corwin" :checkin "sachac" :irc "sachac" :pad "publicvoit") (list :id "sun-pm-gen" :track "General" :start "2022-12-04T13:00:00-0500" :end "2022-12-04T18:00:00-0500" :host "zaeph" :streamer "jman" :checkin "FlowyCoder" :irc "dto" :pad "publicvoit") (list :id "sun-am-dev" :track "Development" :start "2022-12-04T08:00:00-0500" :end "2022-12-04T12:00:00-0500" :host "bandali" :streamer "bandali" :checkin "sachac" :irc "dto") (list :id "sun-pm-dev" :track "Development" :start "2022-12-04T13:00:00-0500" :end "2022-12-04T18:00:00-0500" :host "vetrivln" :streamer "bandali" :checkin "FlowyCoder" :irc "vetrivln")))
+:end:
+
 ** After the conference
 - Video processor
   - Extract live segments into videos
@@ -3838,6 +3839,72 @@ EmacsConf is a little less than four weeks away. Stuff is happening!
 
 Sacha
 
+** DONE Send prerec reminder                                        :sachac:
+CLOSED: [2022-11-11 Fri 19:27] SCHEDULED: <2022-11-11 Fri>
+:PROPERTIES:
+:CUSTOM_ID: prerec-reminder
+:END:
+*** DONE Update logbook with notes from e-mails                     :sachac:
+CLOSED: [2022-11-11 Fri 19:27]
+*** DONE Follow up with speakers based on their availability
+CLOSED: [2022-11-11 Fri 19:27]
+** DONE Send schedule-published email for emacsconf-discuss :needsowner:timesensitive:email:
+CLOSED: [2022-11-01 Tue 08:50] SCHEDULED: <2022-10-31 Mon> DEADLINE: <2022-10-31 Mon>
+:PROPERTIES:
+:CUSTOM_ID: announce-program
+:END:
+
+Schedule is now available; post to emacsconf-discuss, emacs-tangents
+https://lists.gnu.org/archive/html/emacsconf-discuss/2022-10/msg00000.html
+
+*** DONE Post it to r/emacs as well                          :reddit:zaeph:
+CLOSED: [2022-11-01 Tue 08:50]
+Please let zaeph know when it’s live so that the post can be distinguished.
+
+*** Template
+:PROPERTIES:
+:SUBJECT:  [ANN] EmacsConf 2022 schedule
+:TO:       emacsconf-discuss@gnu.org, emacs-tangents@gnu.org
+:END:
+
+Greetings, fellow Emacsians!
+
+On behalf of the EmacsConf 2022 organizers team, I'm very excited to
+announce the schedule for EmacsConf 2022 (Dec 3 and 4), available at:
+
+                 https://emacsconf.org/2022/talks
+
+All of the times listed on the schedule are in EST (UTC-5). You can
+click on each talk's title to open its page for more information,
+including its scheduled time in your local time. (Displaying local time
+requires running a tiny bit of AGPLv3+-licensed free/libre JavaScript
+code, included on the talk pages.)
+
+For prerecorded talks, this time is also when the talk's video will be
+made available on the same page. Please note that the times are
+approximations, and that the schedule may change leading up to the
+conference.
+
+As the conference approaches, we'll post more details on how to watch
+and participate.
+
+You can subscribe to the emacsconf-discuss mailing list at
+https://lists.gnu.org/mailman/listinfo/emacsconf-discuss to
+be sure you'll get updates.
+
+Want to help make EmacsConf even awesomer? Volunteer! 
+https://emacsconf.org/2022/volunteer/
+
+We hope to see you all around on Dec 3-4 for EmacsConf 2022!
+
+P.S. please direct all replies to this post either to myself or to the
+emacsconf-discuss list, so as to help avoid generating extra off-topic
+chatter in the other lists cc'd in this message; thank you.
+** DONE Flesh out prepare.md for audio-recording tips before the prerec-deadline :zaeph:
+CLOSED: [2022-11-06 Sun 15:26]
+:PROPERTIES:
+:CUSTOM_ID: prepare-audio
+:END:
 * Communications
 :PROPERTIES:
 :CUSTOM_ID: comms