Merge branch 'master' of git.emacsconf.org:emacsconf-wiki

1 files changed, 40 insertions, 18 deletions

diff --git a/2022/organizers-notebook.org b/2022/organizers-notebook.org
index 8dc049ac..13421efc 100644
--- a/2022/organizers-notebook.org
+++ b/2022/organizers-notebook.org
@@ -1,4 +1,4 @@
-#+todo: TODO(t) INPROGRESS(i) WAITING(w) BLOCKED(b) | DONE(x) CANCELLED(c)
+#+todo: TODO(t) INPROGRESS(i) WAITING(w) STANDBY(s) BLOCKED(b) | DONE(x) CANCELLED(c)
 #+OPTIONS: h:6 toc:nil
 #+PROPERTY: header-args    :results silent :exports code :tangle yes
 
@@ -62,32 +62,54 @@ Planned dates and phases:
 
 Current phase: No prerecs to process yet, so it's a good time to focus on infrastructure
 
-** TODO Review the submissions in the pad (see emacsconf-org-private or conf.org for the link) and add any objections or comments by Sept 26 for possible [[*Early speaker notification][early speaker notification]], Oct 7 for everything :organizers:
-DEADLINE: <2022-09-26 Mon>
+** DONE Review the submissions in the pad (see emacsconf-org-private or conf.org for the link) and add any objections or comments by Sept 26 for possible [[*Early speaker notification][early speaker notification]], Oct 7 for everything :organizers:
+CLOSED: [2022-09-29 Thu 20:29] DEADLINE: <2022-09-26 Mon>
 - zaeph: will start reviewing on Sep 21
-** INPROGRESS Write preparation instructions and decide on deadline for prerecs :zaeph:
-DEADLINE: <2022-09-26 Mon>
+** DONE Write preparation instructions                               :zaeph:
+CLOSED: [2022-09-29 Thu 20:45] DEADLINE: <2022-09-26 Mon>
 2021/prepare.md can be reused.
 
+Extra stuff to consider adding:
+- DONE Suggestions for themes (especially wrt colourscape)
+- DONE “Please don’t squeeze your talk by fast-forwarding your speech. Trimming silences and filler words can help, though. Sometimes it's easier to write, record, and edit your voiceover, and then record the video to go along with it."
+- DONE Allowing speakers to plant questions, esp. to cover tangential stuff that couldn’t fit in the prerec
+** STANDBY Add nice-to-have stuff to prepare.md                      :zaeph:
+- org-reveal config
+- SIL fonts choice
+** TODO Prepare for prerecs                                          :zaeph:
+*** TODO Optimize ffmpeg incantation
+Remember to update [[file:prepare.md::Compression]] with the new incantation.
+*** TODO Figure out workflow for handling submitted prerecs
 We need time after the prerecs get submitted to:
 - convert the videos and check that they've been reencoded properly by watching the re-encoded ones all the way to the end
 - caption videos
 - capture any extra info
 - follow up with missing prerecs
-
-zaeph will also figure out the ffmpeg incantation for converting videos and the process for handling submitted prerecs
-
-Extra stuff to consider adding:
-- STRT Suggestions for org-reveal, fonts and themes (especially wrt colourscape)
-- DONE “Please don’t squeeze your talk by fast-forwarding your speech. Trimming silences and filler words can help, though. Sometimes it's easier to write, record, and edit your voiceover, and then record the video to go along with it."
-- DONE Allowing speakers to plant questions, esp. to cover tangential stuff that couldn’t fit in the prerec
-** TODO Write viewing instructions                                   :zaeph:
+** INPROGRESS Find volunteers for tech-checks                        :zaeph:
+*** DONE Add entry in 2022/volunteer.md
+*** INPROGRESS Write protocol for adding tech-checker volunteer
+- Invite volunteer to BBB (ask core organizers)
+- Update [[file:prepare.md::Tech-check]] with new tech-checker info
+- Coach tech-checker on the protocol
+*** INPROGRESS Write the tech-checking protocol (formerly referred to as “tech-checklist”)
+From previous years:
+#+begin_quote
+- Can you speak and be heard? Is there echo?
+- Can you hear the organizer?
+- Can you share your screen? Is the screen readable?
+- If you plan to show your keystrokes, is that display visible?
+- If you want to share your webcam (optional), can you enable it? Is it visible? Will there likely be distractions in the background?
+- Can you view the collaborative pad? Will you be comfortable reviewing questions on your own (perhaps by keeping it open beside your shared window), or will you need a volunteer to relay questions to you?
+- Can you share contact information (ex: phone number) so that we can get in touch with you in case of technical issues or scheduling changes?
+- Do you need help finding your way around IRC so that you can check into `#emacsconf-org`? What is your IRC nickname?
+#+end_quote
+** STANDBY Write viewing instructions                                :zaeph:
 Extra stuff to consider adding:
 - Suggestions for mpv-filter to invert colourscape.
 ** WAITING Add more submissions (CFP deadline Sept 30)              :sachac:
 DEADLINE: <2022-09-30 Fri>
 - Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10
-** TODO Publish talk pages   :sachac:
+** TODO Publish talk pages                                          :sachac:
 ** TODO Send early acceptances                                      :sachac:
 DEADLINE: <2022-09-30 Fri>
 
@@ -149,13 +171,13 @@ https://emacsconf.org/2022/volunteer
 ** DONE Review the submissions in the pad (see emacsconf-org-private or conf.org for the link) and add any objections or comments by Sept 26 for possible [[*Early speaker notification][early speaker notification]], Oct 7 for everything :organizers:
 CLOSED: [2022-09-27 Tue 16:14] DEADLINE: <2022-09-26 Mon>
 - zaeph: will start reviewing on Sep 21
-** DONE Double-check sachac’s timezone conversions for availability :zaeph:
+** DONE Double-check sachac’s timezone conversions for availability  :zaeph:
 CLOSED: [2022-09-27 Tue 16:14]
 
 zaeph helped with this, even catching some based on e-mail timestamps
 ** DONE Copy things over from previous notebooks                    :sachac:
 CLOSED: [2022-09-21 Wed 14:12]
-** TODO Allocate extra time if possible; send e-mail  :sachac:
+** TODO Allocate extra time if possible; send e-mail                :sachac:
 SCHEDULED: <2022-10-02 Sun>
 * Things to figure out / decisions to make
 :PROPERTIES:
@@ -396,7 +418,7 @@ The roles below are related to the proposals in the early stages of the preparat
 :PROPERTIES:
 :CUSTOM_ID: other
 :END:
-** DONE Sacha: Organize volunteer information                        :sachac:
+** DONE Sacha: Organize volunteer information                       :sachac:
 ** Once talks are approved
 - sacha: Publish initial talk information pages
 - Double-check talk pages, format them nicely
@@ -1176,7 +1198,7 @@ Thanks!
 
 Sacha
 
-** TODO Early speaker notification  :sachac:
+** TODO Early speaker notification                                  :sachac:
 DEADLINE: <2022-09-30 Fri>
 
 We can accept early or send people a note saying notification of acceptance will be on Oct 15, because of the extended CFP.