From 7245a3fc9ba4c4e5d122c66a5cd38a91ad8cef60 Mon Sep 17 00:00:00 2001 From: Leo Vivier Date: Thu, 29 Sep 2022 20:18:44 +0200 Subject: Change deadline for receiving prerecs --- 2022/organizers-notebook.org | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) (limited to '2022/organizers-notebook.org') diff --git a/2022/organizers-notebook.org b/2022/organizers-notebook.org index 8e2c57d3..9cbac297 100644 --- a/2022/organizers-notebook.org +++ b/2022/organizers-notebook.org @@ -54,7 +54,7 @@ Planned dates and phases: | [2022-10-22] | E-mail confirmation expected (collect public contact info for posting in program) | | [2022-10-22] | Strongly encourage early submitters to target this date for prerecs | | [2022-10-31] | Schedule published | -| [2022-11-07] | Target date to receive prerecs; earlier is better | +| [2022-11-04] | Target date to receive prerecs; earlier is better | | | zaeph: reencode videos | | | sachac: prepare talks for captioning | | | volunteers: tech checks, captions | -- cgit v1.2.3 From 9bce5102c549b1ccf7bc5f50e586e03c1e922996 Mon Sep 17 00:00:00 2001 From: Leo Vivier Date: Thu, 29 Sep 2022 20:30:31 +0200 Subject: Add TODOs --- 2022/organizers-notebook.org | 25 +++++++++++++------------ 1 file changed, 13 insertions(+), 12 deletions(-) (limited to '2022/organizers-notebook.org') diff --git a/2022/organizers-notebook.org b/2022/organizers-notebook.org index 9cbac297..5bb41532 100644 --- a/2022/organizers-notebook.org +++ b/2022/organizers-notebook.org @@ -1,4 +1,4 @@ -#+todo: TODO(t) INPROGRESS(i) WAITING(w) BLOCKED(b) | DONE(x) CANCELLED(c) +#+todo: TODO(t) INPROGRESS(i) WAITING(w) STANDBY(s) BLOCKED(b) | DONE(x) CANCELLED(c) #+OPTIONS: h:6 toc:nil #+PROPERTY: header-args :results silent :exports code :tangle yes @@ -62,26 +62,27 @@ Planned dates and phases: Current phase: No prerecs to process yet, so it's a good time to focus on infrastructure -** TODO Review the submissions in the pad (see emacsconf-org-private or conf.org for the link) and add any objections or comments by Sept 26 for possible [[*Early speaker notification][early speaker notification]], Oct 7 for everything :organizers: -DEADLINE: <2022-09-26 Mon> +** DONE Review the submissions in the pad (see emacsconf-org-private or conf.org for the link) and add any objections or comments by Sept 26 for possible [[*Early speaker notification][early speaker notification]], Oct 7 for everything :organizers: +CLOSED: [2022-09-29 Thu 20:29] DEADLINE: <2022-09-26 Mon> - zaeph: will start reviewing on Sep 21 -** INPROGRESS Write preparation instructions and decide on deadline for prerecs :zaeph: +** INPROGRESS Write preparation instructions :zaeph: DEADLINE: <2022-09-26 Mon> 2021/prepare.md can be reused. +Extra stuff to consider adding: +- STRT Suggestions for org-reveal, fonts and themes (especially wrt colourscape) +- DONE “Please don’t squeeze your talk by fast-forwarding your speech. Trimming silences and filler words can help, though. Sometimes it's easier to write, record, and edit your voiceover, and then record the video to go along with it." +- DONE Allowing speakers to plant questions, esp. to cover tangential stuff that couldn’t fit in the prerec +** TODO Prepare for prerecs :zaeph: +*** TODO Optimize ffmpeg incantation +Remember to update 2022/prepare.md with the new incantation. +*** TODO Figure out workflow for handling submitted prerecs We need time after the prerecs get submitted to: - convert the videos and check that they've been reencoded properly by watching the re-encoded ones all the way to the end - caption videos - capture any extra info - follow up with missing prerecs - -zaeph will also figure out the ffmpeg incantation for converting videos and the process for handling submitted prerecs - -Extra stuff to consider adding: -- STRT Suggestions for org-reveal, fonts and themes (especially wrt colourscape) -- DONE “Please don’t squeeze your talk by fast-forwarding your speech. Trimming silences and filler words can help, though. Sometimes it's easier to write, record, and edit your voiceover, and then record the video to go along with it." -- DONE Allowing speakers to plant questions, esp. to cover tangential stuff that couldn’t fit in the prerec -** TODO Write viewing instructions :zaeph: +** STANDBY Write viewing instructions :zaeph: Extra stuff to consider adding: - Suggestions for mpv-filter to invert colourscape. ** WAITING Add more submissions (CFP deadline Sept 30) :sachac: -- cgit v1.2.3 From 727f01f9c94afa9187b690a54babd36315f8d1d8 Mon Sep 17 00:00:00 2001 From: Leo Vivier Date: Thu, 29 Sep 2022 20:31:44 +0200 Subject: Add internal link for todo --- 2022/organizers-notebook.org | 12 ++++++------ 1 file changed, 6 insertions(+), 6 deletions(-) (limited to '2022/organizers-notebook.org') diff --git a/2022/organizers-notebook.org b/2022/organizers-notebook.org index 5bb41532..dc4238de 100644 --- a/2022/organizers-notebook.org +++ b/2022/organizers-notebook.org @@ -75,7 +75,7 @@ Extra stuff to consider adding: - DONE Allowing speakers to plant questions, esp. to cover tangential stuff that couldn’t fit in the prerec ** TODO Prepare for prerecs :zaeph: *** TODO Optimize ffmpeg incantation -Remember to update 2022/prepare.md with the new incantation. +Remember to update [[file:prepare.md::Compression]] with the new incantation. *** TODO Figure out workflow for handling submitted prerecs We need time after the prerecs get submitted to: - convert the videos and check that they've been reencoded properly by watching the re-encoded ones all the way to the end @@ -88,7 +88,7 @@ Extra stuff to consider adding: ** WAITING Add more submissions (CFP deadline Sept 30) :sachac: DEADLINE: <2022-09-30 Fri> - Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10 -** TODO Publish talk pages :sachac: +** TODO Publish talk pages :sachac: ** TODO Send early acceptances :sachac: DEADLINE: <2022-09-30 Fri> @@ -150,13 +150,13 @@ https://emacsconf.org/2022/volunteer ** DONE Review the submissions in the pad (see emacsconf-org-private or conf.org for the link) and add any objections or comments by Sept 26 for possible [[*Early speaker notification][early speaker notification]], Oct 7 for everything :organizers: CLOSED: [2022-09-27 Tue 16:14] DEADLINE: <2022-09-26 Mon> - zaeph: will start reviewing on Sep 21 -** DONE Double-check sachac’s timezone conversions for availability :zaeph: +** DONE Double-check sachac’s timezone conversions for availability :zaeph: CLOSED: [2022-09-27 Tue 16:14] zaeph helped with this, even catching some based on e-mail timestamps ** DONE Copy things over from previous notebooks :sachac: CLOSED: [2022-09-21 Wed 14:12] -** TODO Allocate extra time if possible; send e-mail :sachac: +** TODO Allocate extra time if possible; send e-mail :sachac: SCHEDULED: <2022-10-02 Sun> * Things to figure out / decisions to make :PROPERTIES: @@ -397,7 +397,7 @@ The roles below are related to the proposals in the early stages of the preparat :PROPERTIES: :CUSTOM_ID: other :END: -** DONE Sacha: Organize volunteer information :sachac: +** DONE Sacha: Organize volunteer information :sachac: ** Once talks are approved - sacha: Publish initial talk information pages - Double-check talk pages, format them nicely @@ -1177,7 +1177,7 @@ Thanks! Sacha -** TODO Early speaker notification :sachac: +** TODO Early speaker notification :sachac: DEADLINE: <2022-09-30 Fri> We can accept early or send people a note saying notification of acceptance will be on Oct 15, because of the extended CFP. -- cgit v1.2.3 From 70d55ad8987017891d6d48d7bc06b61df15aceb1 Mon Sep 17 00:00:00 2001 From: Leo Vivier Date: Thu, 29 Sep 2022 20:34:21 +0200 Subject: Add todo for finding tech-checkers --- 2022/organizers-notebook.org | 1 + 1 file changed, 1 insertion(+) (limited to '2022/organizers-notebook.org') diff --git a/2022/organizers-notebook.org b/2022/organizers-notebook.org index dc4238de..1449ef68 100644 --- a/2022/organizers-notebook.org +++ b/2022/organizers-notebook.org @@ -82,6 +82,7 @@ We need time after the prerecs get submitted to: - caption videos - capture any extra info - follow up with missing prerecs +** TODO Find volunteers for tech-checks :needsowner: ** STANDBY Write viewing instructions :zaeph: Extra stuff to consider adding: - Suggestions for mpv-filter to invert colourscape. -- cgit v1.2.3 From 16bfe436394b9d1ac3eb2e0afde27c87a6099d74 Mon Sep 17 00:00:00 2001 From: Leo Vivier Date: Thu, 29 Sep 2022 20:40:17 +0200 Subject: Add tech-checker volunteering role and todo the search for volunteers --- 2022/organizers-notebook.org | 3 ++- 1 file changed, 2 insertions(+), 1 deletion(-) (limited to '2022/organizers-notebook.org') diff --git a/2022/organizers-notebook.org b/2022/organizers-notebook.org index 1449ef68..bb4f0d0a 100644 --- a/2022/organizers-notebook.org +++ b/2022/organizers-notebook.org @@ -82,7 +82,8 @@ We need time after the prerecs get submitted to: - caption videos - capture any extra info - follow up with missing prerecs -** TODO Find volunteers for tech-checks :needsowner: +** INPROGRESS Find volunteers for tech-checks :needsowner: +*** DONE Add entry in 2022/volunteer.md ** STANDBY Write viewing instructions :zaeph: Extra stuff to consider adding: - Suggestions for mpv-filter to invert colourscape. -- cgit v1.2.3 From 63ce40369ead6b8c57d411a20731dde52b8c8430 Mon Sep 17 00:00:00 2001 From: Leo Vivier Date: Thu, 29 Sep 2022 20:45:41 +0200 Subject: Update TODOs for prepare.md --- 2022/organizers-notebook.org | 9 ++++++--- 1 file changed, 6 insertions(+), 3 deletions(-) (limited to '2022/organizers-notebook.org') diff --git a/2022/organizers-notebook.org b/2022/organizers-notebook.org index bb4f0d0a..575c8265 100644 --- a/2022/organizers-notebook.org +++ b/2022/organizers-notebook.org @@ -65,14 +65,17 @@ Current phase: No prerecs to process yet, so it's a good time to focus on infras ** DONE Review the submissions in the pad (see emacsconf-org-private or conf.org for the link) and add any objections or comments by Sept 26 for possible [[*Early speaker notification][early speaker notification]], Oct 7 for everything :organizers: CLOSED: [2022-09-29 Thu 20:29] DEADLINE: <2022-09-26 Mon> - zaeph: will start reviewing on Sep 21 -** INPROGRESS Write preparation instructions :zaeph: -DEADLINE: <2022-09-26 Mon> +** DONE Write preparation instructions :zaeph: +CLOSED: [2022-09-29 Thu 20:45] DEADLINE: <2022-09-26 Mon> 2021/prepare.md can be reused. Extra stuff to consider adding: -- STRT Suggestions for org-reveal, fonts and themes (especially wrt colourscape) +- DONE Suggestions for themes (especially wrt colourscape) - DONE “Please don’t squeeze your talk by fast-forwarding your speech. Trimming silences and filler words can help, though. Sometimes it's easier to write, record, and edit your voiceover, and then record the video to go along with it." - DONE Allowing speakers to plant questions, esp. to cover tangential stuff that couldn’t fit in the prerec +** STANDBY Add nice-to-have stuff to prepare.md :zaeph: +- org-reveal config +- SIL fonts choice ** TODO Prepare for prerecs :zaeph: *** TODO Optimize ffmpeg incantation Remember to update [[file:prepare.md::Compression]] with the new incantation. -- cgit v1.2.3 From 2cd3a36d5139b074d2b75a3726000b89216abfde Mon Sep 17 00:00:00 2001 From: Leo Vivier Date: Thu, 29 Sep 2022 20:59:12 +0200 Subject: Add more tasks for tech-checkers --- 2022/organizers-notebook.org | 18 +++++++++++++++++- 1 file changed, 17 insertions(+), 1 deletion(-) (limited to '2022/organizers-notebook.org') diff --git a/2022/organizers-notebook.org b/2022/organizers-notebook.org index 575c8265..ca50828e 100644 --- a/2022/organizers-notebook.org +++ b/2022/organizers-notebook.org @@ -85,8 +85,24 @@ We need time after the prerecs get submitted to: - caption videos - capture any extra info - follow up with missing prerecs -** INPROGRESS Find volunteers for tech-checks :needsowner: +** INPROGRESS Find volunteers for tech-checks :zaeph: *** DONE Add entry in 2022/volunteer.md +*** INPROGRESS Write protocol for adding tech-checker volunteer +- Invite volunteer to BBB (ask core organizers) +- Update [[file:prepare.md::Tech-check]] with new tech-checker info +- Coach tech-checker on the protocol +*** INPROGRESS Write the tech-checking protocol (formerly referred to as “tech-checklist”) +From previous years: +#+begin_quote +- Can you speak and be heard? Is there echo? +- Can you hear the organizer? +- Can you share your screen? Is the screen readable? +- If you plan to show your keystrokes, is that display visible? +- If you want to share your webcam (optional), can you enable it? Is it visible? Will there likely be distractions in the background? +- Can you view the collaborative pad? Will you be comfortable reviewing questions on your own (perhaps by keeping it open beside your shared window), or will you need a volunteer to relay questions to you? +- Can you share contact information (ex: phone number) so that we can get in touch with you in case of technical issues or scheduling changes? +- Do you need help finding your way around IRC so that you can check into `#emacsconf-org`? What is your IRC nickname? +#+end_quote ** STANDBY Write viewing instructions :zaeph: Extra stuff to consider adding: - Suggestions for mpv-filter to invert colourscape. -- cgit v1.2.3