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1 files changed, 180 insertions, 57 deletions

diff --git a/2020/organizers-notebook.org b/2020/organizers-notebook.org
index 0c681dc5..1011adc9 100644
--- a/2020/organizers-notebook.org
+++ b/2020/organizers-notebook.org
@@ -1,13 +1,4 @@
-* Possible flow
-  
-O1 - main organizer, O2 - secondary organizer or volunteer
-
-
-** Overview
-- 1 green room for speaker checkin, 4 rooms
-- 4 rooms streamed as room sources. O1 picks up the appropriate source and uses it for main conference mount point and individual talk mount points
-- main conference can be streamed through OBS if that doesn't work out
-** Things to check or decide
+* Things to check or decide
 - Mail merge?
 - Amin to investigate if Icecast can take one stream source and send it to the main conference stream and the individual talk stream
 - Assign rooms shortly before presentation
@@ -17,50 +8,182 @@ O1 - main organizer, O2 - secondary organizer or volunteer
   - Speaker checked in
   - After the presentation: pointer to main conference stream
   - After the conference: conference has ended, we'll take some time to prepare the recording
-    
-** Before the conference
-- Do tech checks and get alternative ways to contact speakers (phone number? IRC nick? Something that goes ding?)
-- Turn on audio alert
-- Install Mute Tab extension
-** Tech check
-- Explain process
-- Test audio, webcam, screensharing, collaborative pad
-** Shortly before the presentation
-- Speaker joins green room (O2 home room). O2 gets alert
-- O2 directs speaker to available room
-- Speaker joins talk room
-- O2 makes speaker presenter and moderator (so they can kick out recorder when done), does tech check
-- Speaker tries screen sharing and webcam, then returns to uploaded presentation
-- O2 starts secondary stream and recording, checks individual page
-- O2 notifies O1 with link to the talk room
-- O1 joins meeting
-- O1 sets conference stream to individual talk endpoint
-- O2 starts recording in BBB
-** During the presentation
-- Speaker presents, keeping an eye on the collaborative pad for questions
-- O1 stays with speaker to help with questions and timing
-- O2 wanders off to do the tech check with the next person and pings O1 when ready
-** After the presentation
-- O1 announces next steps: If you want to continue the conversation, go to the individual talk page
-- O1 goes to next talk when ready
-- Speaker continues with extended presentation if they want
-** After the extended presentation (if any)
-- Speaker removes the recorder/streamer user to end the stream and recording
-- Speaker stops the BBB recording
-** Scenarios
-*** Prerecorded presentations
-- O1 streams presentation to both endpoints (is there a neat command-line way to do this?)
-https://stackoverflow.com/questions/7869190/is-it-possible-to-pull-a-rtmp-stream-from-one-server-and-broadcast-it-to-another
-or maybe IceCast can handle the splitting
-*** Tech issues
-- If can't be easily resolved, play pre-recorded talk early and try again later (or follow up)
-- Stream a technical issues slide to the end point
-*** Speaker can stream directly from computer over RTMP
-- Can skip BigBlueButton entirely if they want
-- Speaker starts streaming to talk endpoint
-- O2 verifies that it's playing and communicates with speaker through collaborative pad
-- O1 switches conference stream to talk endpoint
-*** Speaker is giving another talk soon
-- Stay in same room
-- O2 checks in near the time of the next talk
-- O2 stops and restarts recorder, giving it the next talk's stream endpoint
+* Tasks
+** DONE Assign IDs
+   CLOSED: [2020-10-20 Tue 00:38]
+   :LOGBOOK:
+   - State "DONE"       from "TODO"       [2020-10-20 Tue 00:38]
+   :END:
+* Workflows
+  
+** If we have four or rooms
+  
+ O1 - main organizer, O2 - secondary organizer or volunteer
+
+*** Overview
+ - 1 green room for speaker checkin so that I get an audio alert? Alternatively, check in via IRC, 4 rooms
+ - 4 rooms streamed as room mounts.
+   - Individual talks have fallback mount of room mount.
+   - O1 streams from room or sets appropriate mount as fallback mount for main conference stream
+*** Before the conference
+ - Do tech checks and get alternative ways to contact speakers (phone number? IRC nick? Something that goes ding?)
+ - Turn on audio alert
+ - Install Mute Tab extension
+*** Tech check
+ - Explain process
+ - Test audio, webcam, screensharing, collaborative pad
+*** Shortly before the presentation
+ - Speaker joins green room (O2 home room). O2 gets alert
+ - O2 directs speaker to available room
+ - Speaker joins talk room
+ - O2 makes speaker presenter and moderator (so they can kick out recorder when done), does tech check
+ - Speaker tries screen sharing and webcam, then returns to uploaded presentation
+ - O2 starts secondary stream and recording, checks individual page
+ - O2 notifies O1 with link to the talk room
+ - O1 joins meeting
+ - O1 sets conference stream to individual talk endpoint
+ - O2 starts recording in BBB
+*** During the presentation
+ - Speaker presents, keeping an eye on the collaborative pad for questions
+ - O1 stays with speaker to help with questions and timing
+ - O2 wanders off to do the tech check with the next person and pings O1 when ready
+*** After the presentation
+ - O1 announces next steps: If you want to continue the conversation, go to the individual talk page
+ - O1 goes to next talk when ready
+ - Speaker continues with extended presentation if they want
+*** After the extended presentation (if any)
+ - Speaker removes the recorder/streamer user to end the stream and recording
+ - Speaker stops the BBB recording
+*** Scenarios
+**** Prerecorded presentations
+ - O1 streams presentation to both endpoints (is there a neat command-line way to do this?)
+ https://stackoverflow.com/questions/7869190/is-it-possible-to-pull-a-rtmp-stream-from-one-server-and-broadcast-it-to-another
+ or maybe IceCast can handle the splitting
+**** Tech issues
+ - If can't be easily resolved, play pre-recorded talk early and try again later (or follow up)
+ - Stream a technical issues slide to the end point
+**** Speaker can stream directly from computer over RTMP
+ - Can skip BigBlueButton entirely if they want
+ - Speaker starts streaming to talk endpoint
+ - O2 verifies that it's playing and communicates with speaker through collaborative pad
+ - O1 switches conference stream to talk endpoint
+**** Speaker is giving another talk soon
+ - Stay in same room
+ - O2 checks in near the time of the next talk
+ - O2 stops and restarts recorder, giving it the next talk's stream endpoint
+** If we have one room per talk (except for speakers with multiple)
+ O1 - main organizer, O2 - secondary organizer or volunteer
+
+*** Overview
+ - one room per talk
+ - O1 joins the appropriate room and streams it to the main conference stream (or sets the fallback mount)
+ - O2 streams the talk room to the individual talk room
+*** Before the conference
+ - Do tech checks and get alternative ways to contact speakers (phone number? IRC nick? Something that goes ding?)
+ - Turn on audio alert
+ - Install Mute Tab extension
+*** Tech check
+ - Explain process
+ - Test audio, webcam, screensharing, collaborative pad
+*** Shortly before the presentation
+ - Speaker joins talk room
+ - O2 makes speaker presenter and moderator (so they can kick out recorder when done), does tech check
+ - Speaker tries screen sharing and webcam, then returns to uploaded presentation
+ - O2 starts secondary stream and recording, checks individual page
+ - O2 notifies O1 with link to the talk room
+ - O1 joins meeting
+ - O1 sets conference stream to individual talk endpoint
+ - O2 starts recording in BBB
+*** During the presentation
+ - Speaker presents, keeping an eye on the collaborative pad for questions
+ - O1 stays with speaker to help with questions and timing
+ - O2 wanders off to do the tech check with the next person and pings O1 when ready
+*** After the presentation
+ - O1 announces next steps: If you want to continue the conversation, go to the individual talk page
+ - O1 goes to next talk when ready
+ - Speaker continues with extended presentation if they want
+*** After the extended presentation (if any)
+ - Speaker removes the recorder/streamer user to end the stream and recording
+ - Speaker stops the BBB recording
+*** Scenarios
+**** Prerecorded presentations
+ - O1 streams presentation to both endpoints (is there a neat command-line way to do this?)
+ https://stackoverflow.com/questions/7869190/is-it-possible-to-pull-a-rtmp-stream-from-one-server-and-broadcast-it-to-another
+ or maybe IceCast can handle the splitting
+**** Tech issues
+ - If can't be easily resolved, play pre-recorded talk early and try again later (or follow up)
+ - Stream a technical issues slide to the end point
+**** Speaker can stream directly from computer over RTMP
+ - Can skip BigBlueButton entirely if they want
+ - Speaker starts streaming to talk endpoint
+ - O2 verifies that it's playing and communicates with speaker through collaborative pad
+ - O1 switches conference stream to talk endpoint
+**** Speaker is giving another talk soon
+ - Stay in same room
+ - O2 checks in near the time of the next talk
+ - O2 stops and restarts recorder, giving it the next talk's stream endpoint
+
+** Other description
+
+#+begin_example
+<sachac> All right, time to figure out the schedule  [22:25]
+<sachac> What I had in mind is that most people will be anonymously viewing
+         through the stream viewer on the main conference page or on the
+         individual talk pages
+<sachac> I (or whoever the secondary organizer is, here referred to as O2)
+         will run around doing tech checks with people. The check-in room is
+         mostly just so that my computer goes ding, but IRC will probably work
+         too if I remember to check erc-track or /msg =)  [22:26]
+<sachac> O1 (probably Amin) will join the current talk's room and broadcast
+         that to the main conference stream. Alternatively, if whatever
+         streaming docker thingy I make turns out reasonably reliable, he can
+         just use Icecast to update the fallback for the main conference mount
+         to be the talk's streaming mount.  [22:27]
+<sachac> If a speaker wants to keep talking, the streaming thingy will just
+         keep listening to and streaming that room to the individual talk
+         mount, and people can continue watching the talk on the individual
+         talk's page.  [22:28]
+<sachac> Questions will be organized in the talk's section in the
+         collaborative pad (might be Etherpad), since that'll be easier than
+         having an organizer check three or four different IRC channels
+                                                                        [22:29]
+<sachac> Ideally, the speaker would keep the collaborative pad open, keep
+         answering questions, and then wrap up at some point.
+<sachac> I think this is better than having audience members join the room
+         directly because (a) we want to respect the FSF's bandwidth use, (b)
+         we don't want to tie up organizer resources in monitoring mute/webcam
+         status, (c) questions can be handled faster than text, and (d) no one
+         else has to fuss around with sound setup, worrying about
+         echo/feedback, and so on.  [22:31]
+<sachac> If speakers announce their arrival by a message in #emacsconf-org and
+         we're good about keeping that low-traffic, we can use that instead of
+         a staging room.  [22:33]
+<sachac> Worked reasonably well last year.
+<sachac> If people are watching via the streaming pages instead of in BBB,
+         then we can bounce people watching individual streams back to the
+         main stream by setting the Icecast fallback for the individual talk
+         to the main stream.  [22:34]
+<sachac> Alternatively, we can change the Icecast fallback to an image that
+         tells them that the stream has ended and that they can go to the main
+         conference if they want.  [22:35]
+<sachac> (or a short video that says that, or whatever we can do with Icecast
+         - needs testing)
+<sachac> At the moment, my BBB account is set up to have a maximum of four
+         rooms + my home room, so I'm planning for a different model that
+         involves directing speakers (via BBB or the home room) to whichever
+         room is available. I'll go to that room for the tech check and set up
+         the individual talk stream to feed to the source for the individual
+         talk page. Amin will go between rooms to stream them and to be around
+         if needed. They can occupy that  [22:40]
+<sachac> room for the remainder of their talk. When we need to move the main
+         conference stream on, Amin will help the speaker wrap up, and then
+         Amin will move to the next room that is ready. The speaker can stay
+         in their original room for the remainder of their talk. If we run out
+         of rooms because everyone kept talking for a long time, I'll step in
+         and ahem nicely.
+#+end_example
+
+* Conference recorder
+Goals:
+- Connect to BBB room and stream to room mount (liveRTMP?)
+- Have a convenient way to switch the fallback mounts of the individual talk mount points