#+EXPORT_FILE_NAME: ../decisions.md
#+TOC: headlines 3
* DONE How do we want to schedule talks?
:PROPERTIES:
:CUSTOM_ID: schedule
:END:
[2022-10-03 Mon]
- Discussed with bandali and zaeph on #emacsconf-org
- Decided on Option A with B, C, or F as fallbacks depending on volunteer roster
- Better for the viewers and the volunteers
** Notes
:PROPERTIES:
:CUSTOM_ID: schedule-notes
:END:
- Green: no availability constraints
- Red: invalid because of availability constraint
- Dashed: IRC/pad Q&A, not live
Host role:
- Give the speaker a heads-up before their Q&A session begins
- If needed, read the questions from the pad to the speaker (Many speakers are comfortable reading the pad on their own.)
- Give the speaker time warnings before the end of their Q&A session on the stream. Interested participants can continue
Streamer role:
- Switch between playing the prerec and joining the Q&A session
- Adjust audio volume at the beginning of the Q&A session
- (optional) Switch scene layouts to focus on different things
Shifts will be Sat AM, Sat PM, Sun AM, or Sun PM per track. People can take multiple shifts.
Updating the images requires =emacsconf-schedule.el= from
=git@git.emacsconf.org:emacsconf-el= and =emacsconf-org-file= set to
wherever the private conf org file is.
** Option G: Time-aligned
:PROPERTIES:
:CUSTOM_ID: gen-and-dev-aligned
:END:
- Line up the starts and the Q&A; easier to display in a table, but
then we will really need to have multiple hosts/streamers, and
people wil have to choose.
#+begin_src emacs-lisp :exports results :var filename="schedule-option-gen-and-dev-aligned.svg" :eval never-export
(emacsconf-schedule-test
filename
(emacsconf-time-constraints '(("LUNCH" "11:30" "13:30")))
(emacsconf-schedule-default-buffer-minutes 15)
(emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 15)
(arranged
(emacsconf-schedule-inflate-sexp
'(("GEN Saturday, December 3" . "2022-12-03 08:55")
"Saturday opening remarks"
(survey . "9:00")
(orgyear . "9:30")
(rolodex . "10:00")
break
(links . "11:00")
buttons
(lunch . "12:00")
hyperorg
realestate
health
(break . "15:00")
jupyter (workflows . "16:00")
("Saturday closing remarks" . "2022-12-03 16:45")
("GEN Sunday, December 4" . "2022-12-04 09:00")
"Sunday opening remarks"
journalism
handwritten
school
break science meetups (lunch . "12:00")
community
buddy
orgvm
(break . "14:45")
indieweb fanfare
("Sunday closing remarks" . "2022-12-04 16:30")
("DEV Saturday, December 3" . "2022-12-03 10:00")
localizing (treesitter . "11:00") rde
(lunch . "12:00")
mail
sqlite eev python break
maint (haskell . "2022-12-03 16:00")
("DEV Sunday, December 4" . "2022-12-04 10:00")
(justl . "10:05") (lspbridge . "10:50")
eshell (lunch . "12:00")
tramp
detached
asmblox (break . "14:45") async wayland
(dbus . "16:00") )) )
(emacsconf-schedule-break-time 10)
(emacsconf-schedule-lunch-time 60)
(emacsconf-schedule-max-time 30)
(emacsconf-schedule-tweaked-allocations '(("indieweb" . 20)
("maint" . 20)
("workflows" . 20)))
(emacsconf-scheduling-strategies '(emacsconf-schedule-override-breaks
emacsconf-schedule-allocate-buffer-time
emacsconf-schedule-tweak-allocations))
(tracks '((:label "Saturday"
:start "2022-12-03 9:00"
:end "2022-12-03 18:00"
:tracks (("^GEN Sat" "^GEN Sun")
("^DEV Sat" "^DEV Sun")))
(:label "Sunday"
:start "2022-12-04 9:00"
:end "2022-12-04 18:00"
:tracks (("^GEN Sun" "^DEV Sat")
("^DEV Sun"))))))
#+end_src
#+RESULTS:
:results:
- [[file:schedule-option-gen-and-dev-aligned.svg]]
:end:
** Option A: General and development tracks - 15/25 buffers, 60 min lunch, dev starts at 10
:PROPERTIES:
:CUSTOM_ID: gen-and-dev
:END:
- Lots of space for Q&A and hallway conversations
- People can probably find lots of sessions that interest them throughout the day
- Can give some talks extra time if we want
- Need host/streamer(s) for dev track
#+begin_src emacs-lisp :exports results :var filename="schedule-option-gen-and-dev.svg" :eval never-export
(emacsconf-schedule-test
filename
(emacsconf-time-constraints '(("LUNCH" "11:30" "13:30")))
(emacsconf-schedule-default-buffer-minutes 15)
(emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 25)
(arranged
(emacsconf-schedule-inflate-sexp
'(("GEN Saturday, December 3" . "2022-12-03 09:00")
"Saturday opening remarks"
survey orgyear rolodex
break
links buttons
lunch
hyperorg realestate health
break
jupyter workflows
("Saturday closing remarks" . "2022-12-03 17:00")
("GEN Sunday, December 4" . "2022-12-04 09:00")
"Sunday opening remarks"
journalism
handwritten
break
school science lunch
meetups buddy
community
break orgvm
indieweb fanfare
("Sunday closing remarks" . "2022-12-04 17:00")
("DEV Saturday, December 3" . "2022-12-03 10:00")
localizing treesitter lspbridge
lunch sqlite
mail eev python break wayland (haskell . "2022-12-03 16:00")
("DEV Sunday, December 4" . "2022-12-04 10:00")
justl eshell
rde
lunch detached
tramp async
break
asmblox dbus maint )) )
(emacsconf-schedule-break-time 10)
(emacsconf-schedule-lunch-time 60)
(emacsconf-schedule-max-time 30)
(emacsconf-schedule-tweaked-allocations '(("indieweb" . 20)
("maint" . 20)
("workflows" . 20)))
(emacsconf-scheduling-strategies '(emacsconf-schedule-override-breaks
emacsconf-schedule-allocate-buffer-time
emacsconf-schedule-tweak-allocations))
(tracks '((:label "Saturday"
:start "2022-12-03 9:00"
:end "2022-12-03 18:00"
:tracks (("^GEN Sat" "^GEN Sun")
("^DEV Sat" "^DEV Sun")))
(:label "Sunday"
:start "2022-12-04 9:00"
:end "2022-12-04 18:00"
:tracks (("^GEN Sun" "^DEV Sat")
("^DEV Sun"))))))
#+end_src
#+RESULTS:
:results:
- [[file:schedule-option-gen-and-dev.svg]]
:end:
** Option B: Two afternoon tracks (dev starts at 13:30), 10/20 buffer, 60 min lunch
:PROPERTIES:
:CUSTOM_ID: two-afternoons
:END:
- Good option if we don't have enough hosts/streamers to cover both days
- Some room to breathe, some dev talks still on the main track
#+begin_src emacs-lisp :exports results :var filename="schedule-option-two-afternoon-tracks.svg" :eval never-export
(emacsconf-schedule-test
filename
(emacsconf-time-constraints
'(("LUNCH" "11:30" "13:30")))
(emacsconf-schedule-default-buffer-minutes 10)
(emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 20)
(arranged
(emacsconf-schedule-inflate-sexp
'(("GEN Saturday, December 3" . "2022-12-03 09:00")
"Saturday opening remarks"
survey journalism orgyear rolodex
break
links buttons hyperorg
lunch
meetups buddy school science
break
realestate health
"Saturday closing remarks"
("DEV Saturday afternoon" . "2022-12-03 13:30")
eshell detached asmblox break maint mail haskell
("Sunday, December 4" . "2022-12-04 09:00")
"Sunday opening remarks"
localizing handwritten treesitter
break
orgvm indieweb rde
justl
lunch
jupyter
workflows async
break
community fanfare
("Sunday closing remarks" . "2022-12-04 17:00")
("DEV Sunday afternoon" . "2022-12-04 13:30")
tramp
sqlite eev python wayland dbus
lspbridge
)))
(emacsconf-schedule-break-time 10)
(emacsconf-schedule-lunch-time 60)
(emacsconf-schedule-max-time 30)
(emacsconf-schedule-tweaked-allocations '(("indieweb" . 20)
("maint" . 20)
("workflows" . 20)))
(emacsconf-scheduling-strategies '(emacsconf-schedule-override-breaks
emacsconf-schedule-allocate-buffer-time-at-most-max-time
emacsconf-schedule-tweak-allocations))
(tracks '((:label "Saturday"
:start "2022-12-03 9:00"
:end "2022-12-03 18:00"
:tracks (("^GEN" "^DEV")
("^DEV" "^Sunday")))
(:label "Sunday"
:start "2022-12-04 9:00"
:end "2022-12-04 18:00"
:tracks (("^Sunday" "^DEV Sunday")
("^DEV Sunday"))))))
#+end_src
#+RESULTS:
:results:
- LUNCH: Ends at 13:45 after 13:30
- [[file:schedule-option-two-afternoon-tracks.svg]]
:end:
** Option C: One afternoon track, 5/10 minute buffers, 60 minute lunch
:PROPERTIES:
:CUSTOM_ID: one-afternoon
:END:
- Lightens up the schedule a little bit, allows us to test out tracks without committing too much
- Needs an extra host and streamer for one afternoon
#+begin_src emacs-lisp :exports results :var filename="schedule-option-one-afternoon-track.svg" :eval never-export
(emacsconf-schedule-test
filename
(emacsconf-time-constraints
'(("LUNCH" "11:30" "13:30")
("saturday closing remarks" "16:30" "18:00")
("sunday closing remarks" "16:30" "18:00")))
(arranged
(emacsconf-schedule-inflate-sexp
'(("GEN Saturday, December 3" . "2022-12-03 09:00")
"Saturday opening remarks"
survey journalism orgyear rolodex
break
links buttons hyperorg
lunch
meetups buddy school science community
break
realestate health jupyter
"Saturday closing remarks"
("DEV Saturday afternoon" . "2022-12-03 13:30")
eshell detached asmblox break maint mail wayland lspbridge
("Sunday, December 4" . "2022-12-04 09:00")
"Sunday opening remarks"
localizing handwritten treesitter
break
orgvm indieweb rde
justl
lunch
workflows tramp async sqlite eev python
break
dbus haskell fanfare
"Sunday closing remarks")))
(emacsconf-schedule-break-time 10)
(emacsconf-schedule-lunch-time 60)
(emacsconf-schedule-max-time 30)
(emacsconf-schedule-default-buffer-minutes 5)
(emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 10)
(emacsconf-schedule-tweaked-allocations '(("indieweb" . 20)
("maint" . 20)
("workflows" . 20)))
(emacsconf-scheduling-strategies '(emacsconf-schedule-override-breaks
emacsconf-schedule-allocate-buffer-time-at-most-max-time
emacsconf-schedule-tweak-allocations))
(tracks '((:label "Saturday"
:start "2022-12-03 9:00"
:end "2022-12-03 18:00"
:tracks (("^GEN" "^DEV")
("^DEV" "^Sunday")))
(:label "Sunday"
:start "2022-12-04 9:00"
:end "2022-12-04 18:00"
:tracks (("^Sunday"))))))
#+end_src
#+RESULTS:
:results:
- [[file:schedule-option-one-afternoon-track.svg]]
:end:
** Option D: Remove buffer from non-live talks (not recommended)
:PROPERTIES:
:CUSTOM_ID: no-irc
:END:
- Considerations:
- Frees up about 20 minutes on each day, so we might be able to squeeze in two more talks sideways.
- Pretty frenetic
- Not recommended
#+begin_src emacs-lisp :exports results :var filename="schedule-option-only-live-qa.svg" :eval never-export
(emacsconf-schedule-test
filename
(emacsconf-time-constraints
'(("LUNCH" "11:30" "13:30")
("saturday closing remarks" "16:30" "18:00")
("sunday closing remarks" "16:30" "18:00")))
(arranged
(emacsconf-schedule-inflate-sexp
'(("Saturday, December 3" . "2022-12-03 09:00")
"Saturday opening remarks"
survey journalism orgyear handwritten rolodex
break
links buttons hyperorg
lunch
meetups buddy school science community realestate
break
health jupyter orgvm indieweb workflows
"Saturday closing remarks"
("Sunday, December 4" . "2022-12-04 09:00")
"Sunday opening remarks"
localizing lspbridge treesitter
break
justl rde eshell detached asmblox
lunch
tramp async sqlite eev python mail
break
dbus wayland maint haskell fanfare
"Sunday closing remarks")))
(emacsconf-schedule-break-time 10)
(emacsconf-schedule-lunch-time 30)
(emacsconf-schedule-max-time 30)
(emacsconf-schedule-default-buffer-minutes 0)
(emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 10)
(emacsconf-schedule-tweaked-allocations '(("indieweb" . 20)
("maint" . 20)
("workflows" . 20)))
(emacsconf-scheduling-strategies '(emacsconf-schedule-override-breaks
emacsconf-schedule-allocate-buffer-time-at-most-max-time
emacsconf-schedule-tweak-allocations))
(tracks '((:label "Saturday"
:start "2022-12-03 9:00"
:end "2022-12-03 18:00"
:tracks (("^Saturday" "^Sunday")))
(:label "Sunday"
:start "2022-12-04 9:00"
:end "2022-12-04 18:00"
:tracks (("^Sunday"))))))
#+end_src
#+RESULTS:
:results:
- [[file:schedule-option-only-live-qa.svg]]
:end:
** Option E: Reduce buffer to non-round numbers (3/7 minutes, like 2021); 10min break 30min lunch (not recommended)
:PROPERTIES:
:CUSTOM_ID: non-round
:END:
- Schedule looks too precise, sets expectations; timekeeping is more challenging
- Pretty frenetic
- Could probably use shifts for hosts or streamers
- Not recommended
#+begin_src emacs-lisp :results value :exports results :var filename="schedule-option-non-round-buffer.svg" :eval never-export
(emacsconf-schedule-test
filename
(emacsconf-time-constraints
'(("LUNCH" "11:30" "13:30")
("saturday closing remarks" "16:30" "18:00")
("sunday closing remarks" "16:30" "18:00")))
(arranged
(emacsconf-schedule-inflate-sexp
'(("Saturday, December 3" . "2022-12-03 09:00")
"Saturday opening remarks"
survey journalism orgyear handwritten rolodex
break
links buttons hyperorg
lunch
meetups buddy school science community realestate
break
health jupyter orgvm indieweb workflows
"Saturday closing remarks"
("Sunday, December 4" . "2022-12-04 09:00")
"Sunday opening remarks"
localizing lspbridge treesitter
break
justl rde eshell detached asmblox
lunch
tramp async sqlite eev python mail
break
dbus wayland maint haskell fanfare
"Sunday closing remarks")))
(emacsconf-schedule-break-time 10)
(emacsconf-schedule-lunch-time 30)
(emacsconf-schedule-max-time 30)
(emacsconf-schedule-default-buffer-minutes 3)
(emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 7)
(emacsconf-schedule-tweaked-allocations '(("indieweb" . 20)
("maint" . 20)
("workflows" . 20)))
(emacsconf-scheduling-strategies '(emacsconf-schedule-override-breaks
emacsconf-schedule-allocate-buffer-time-at-most-max-time
emacsconf-schedule-tweak-allocations))
(tracks '((:label "Saturday"
:start "2022-12-03 9:00"
:end "2022-12-03 18:00"
:tracks (("^Saturday" "^Sunday")))
(:label "Sunday"
:start "2022-12-04 9:00"
:end "2022-12-04 18:00"
:tracks (("^Sunday")))))))
#+end_src
#+RESULTS:
:results:
- [[file:schedule-option-non-round-buffer.svg]]
:end:
** Option F: Pack everything in one long day (current schedule)
:PROPERTIES:
:CUSTOM_ID: long
:END:
- Considerations:
- Difficult to accommodate extra talks
- Host/streamer have a very long intense day
- Ideas:
- Split up hosting duties into shifts (volunteers can read the questions)
- Use prerecorded intros and outros
- Split up streaming duties into shifts (volunteers can adjust audio volume, switch to the right BBB room)
- Set up cloud streaming so that streamers can work in shifts
#+begin_src emacs-lisp :exports results :var filename="schedule-option-one-full-day.svg" :eval never-export
(emacsconf-schedule-test
filename
(emacsconf-time-constraints
'(("LUNCH" "11:30" "13:30")
("saturday closing remarks" "16:30" "18:00")
("sunday closing remarks" "16:30" "18:00")))
(arranged
(emacsconf-schedule-inflate-sexp
'(("Saturday, December 3" . "2022-12-03 09:00")
"Saturday opening remarks"
survey journalism orgyear handwritten rolodex
break
links buttons hyperorg
lunch
meetups buddy school science community realestate
break
health jupyter orgvm indieweb workflows
"Saturday closing remarks"
("Sunday, December 4" . "2022-12-04 09:00")
"Sunday opening remarks"
localizing lspbridge treesitter
break
justl rde eshell detached asmblox
lunch
tramp async sqlite eev python mail
break
dbus wayland haskell maint fanfare
"Sunday closing remarks")))
(emacsconf-schedule-break-time 10)
(emacsconf-schedule-lunch-time 30)
(emacsconf-schedule-max-time 30)
(emacsconf-schedule-default-buffer-minutes 5)
(emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 10)
(emacsconf-schedule-tweaked-allocations '(("indieweb" . 20)
("maint" . 20)
("workflows" . 20)))
(emacsconf-scheduling-strategies '(emacsconf-schedule-override-breaks
emacsconf-schedule-allocate-buffer-time-at-most-max-time
emacsconf-schedule-tweak-allocations))
(tracks '((:label "Saturday"
:start "2022-12-03 9:00"
:end "2022-12-03 18:00"
:tracks (("^Saturday" "^Sunday")))
(:label "Sunday"
:start "2022-12-04 9:00"
:end "2022-12-04 18:00"
:tracks (("^Sunday"))))))
#+end_src
#+RESULTS:
:results:
- [[file:schedule-option-one-full-day.svg]]
:end:
