path: root/2024/prepare.md

[[!meta title="Preparing your talk"]]
[[!meta copyright="Copyright © 2019, 2020 Amin Bandali; 2021, 2022 Amin Bandali, Sacha Chua, Leo Vivier; 2023, 2024 Sacha Chua"]]

This page contains tips for preparing your talk. (Target date: on or before
**November 8, 2024**) If you have any questions, concerns, or suggestions
please feel free to write to one our organizational mailing lists: the
public <emacsconf-org@gnu.org> list, or the private
<emacsconf-org-private@gnu.org> list, depending on the nature of the
matter you would like to discuss.

Note: being part of a wiki, this page is subject to change (including
by you!); so please check back every now and again for any changes and
updates.

We'll bring up the web-based upload service at some point. Let us know
at <emacsconf-org-private@gnu.org> if you're already ready to go!
<!--[[Already done? Upload your video and other files|upload]]-->

## Guidelines for conduct

Please review our [[guidelines for conduct|conduct]] when preparing your
talk to make sure we’re all on the same page and strive to make the
event a great experience for all.  If you’re not sure whether your talk
or presentation style meets the guidelines laid out in the guidelines
for conduct, we’d be happy to help.  You can email Sacha Chua at
<sacha@sachachua.com> to chat more about this.

## Recording your talk

To help EmacsConf 2024 run smoothly, please prerecord your talk, and
plan to upload your video(s) by **November 8, 2024** to allow us enough time
to do any needed processing (e.g. format or codec conversion) in
preparation for the event.  Please consider submitting a prerecording as
early as possible so that we can see if volunteers can caption your
video to make it more accessible and searchable.

To make it easier for people to orient themselves
when listening to lots of EmacsConf videos in the
playlist, you may want to start your video with
something along the lines of:

"Hi! I’m ${NAME} and I’ll be talking about ${TOPIC}."

We'll also try to record a brief introduction for
your talk with enough time for you to review the
pronunciation.

### Appearance

The talks will be broadcast with a resolution of **1280x720px**
(720p), so it may help to switch to that size before you record.
Please make sure your text will be easy to read.
[You can change the font-size in your Emacs.](https://www.emacswiki.org/emacs/SetFonts#h5o-6)
(Maybe `M-x customize-face default` and set the height to 150 or more, depending on your resolution?) If you
are capturing a single window, you can also resize it before you
record.

We recommend using **dark text on a light background** for your
recording, as this can be easier to see especially for people who are
visually impaired. Themes with more contrast are easier to read than
low-contrast ones. If you use a dark theme with your Emacs, you can
change to a lighter one with `M-x customize-theme` (look for those
with a `-light` suffix). The `modus-themes-load-operandi` command from
the `modus-themes` package can be a good option.

### Audio quality

Audio quality can go a long way in making your talk enjoyable to
watch. Consider the background noise in the room that you are using to
record, and see if you can temporarily turn off things for your
recording. 

You can help us try to denoise the audio by
providing a recording of at least **5 seconds of
quiet** in the same room in which you plan to do
your main recording. You can listen to it to see
how quiet things are, and figure out if there are
other things you can turn off such as fans or
other computers. We can try to use the noise
profile from that recording to reduce the noise in
your presentation.

If you have an **external microphone or a
headset**, try recording the audio through that so
that you can reduce the sound of the computer
itself. If you have a smartphone, that might also
be a good way to record audio that you can then
combine with your video afterwards.

Many speakers prefer to record and edit the audio until they're happy
with how it fits in the time, and then add the slides or videos
afterwards. It might be easier than trying to do both the audio and
the video in one go.

### Tools

You can use your favorite video recording tool. If you don't have one yet, you can try
any of the following pieces of free software, depending on your needs:

- [OBS](//obsproject.com)
- [SimpleScreenRecorder](//www.maartenbaert.be/simplescreenrecorder/)
- [vokoscreenNG](//linuxecke.volkoh.de/vokoscreen/vokoscreen.html)
- [peek](//github.com/phw/peek)
- [ffmpeg](//trac.ffmpeg.org/wiki/Capture/Desktop)

If you decide to use OBS, please make sure to verify the window-capture
options.  Most notably, there is a “Swap red and blue” option that is
necessary for some setups, and it's easy to miss it.

You might find the following free software programs useful for editing
your video recordings:

- [Kdenlive](//kdenlive.org/en/)
- [Blender](//www.blender.org)
- [Pitivi](http://www.pitivi.org)

Per GNU Project’s [Guide to
Formats](//audio-video.gnu.org/docs/formatguide.html), we prefer to
receive prerecorded videos in formats unencumbered by software patents,
such as `video/webm` ([WebM](https://www.webmproject.org/)-encoded video
files, with `.webm` file extension) and `video/ogg` (video files encoded
with the Theora video codec, encapsulated in an Ogg transport layer,
with `.ogg` or `.ogv` file extension).  However, if for one reason or
another you are unable to send us your prerecorded video in one of the
above formats, you may submit them in other common formats, like MPEG-4
(`.mp4`), and we will convert them to our preferred formats on your
behalf.

*Prepare recorded video in 720p (1280px by 720px) or higher, in the
WebM format if possible.*


# Compression

If you would like to compress your video before uploading, the following shell script may be useful:

    Q=32
    CPU=8
    ffmpeg -y -i "$1" -c:v libvpx-vp9 -b:v 0 -crf $Q -an -row-mt 1 -tile-columns 2 -tile-rows 2 -cpu-used $CPU -g 240 -pass 1 -f webm -threads $CPU /dev/null &&
    ffmpeg -y -i "$1" -c:v libvpx-vp9 -b:v 0 -crf $Q -c:a libopus -row-mt 1 -tile-columns 2 -tile-rows 2 -cpu-used $CPU -pass 2 -g 240 -threads $CPU "$2"

If you put it in a file called `compress-video.sh`, you can execute it
from the command line with something like `sh compress-video.sh
input-file.webm output-file.webm`. It will compress the file in two
passes. During the first pass, the frame count will increase, but the
speed will be 0. After the first pass, it will display proper progress
information.

<a name="tech-check"></a>
# Tech-check

We ask that speakers who plan to participate in live Q&A sessions schedule
a short tech-check in the weeks leading to the conference; this is to ensure
that you can perform all the common tasks you’d need such as sharing your
screen or toggling your microphone.

We use BigBlueButton for our video-conferencing
needs, and we'll send you a URL to your own
BigBlueButton room close to the conference. Tiling
window managers and multi-monitor setups can be a
little tricky, so it's good to figure out a setup
that works for you. If there are things you'd like
to confirm by having another person in the
meeting, such as audio quality, please feel free
to get in touch with us and we’ll sort things out
together.

Thank you so much for helping with EmacsConf 2024!

# Frequently-asked questions

## Can I present live?

We’d prefer that all talks have prerecorded
videos.

- It's a lot less stressful for both
presenters and organizers.
- Videos can be immediately available for playback once your session starts.
- We can work on getting the video captioned for better accessibility. 

If you really need or want to present live,
though, let us know and we'll figure that out.

There will also be time for live questions and
answers, so if you can record a short video
covering your main points, you might be able to go
into more detail in live Q&A.

## My presentation is over/under the time I proposed. Do I need to stress out about it?

No need to stress out about it. If it's a little
over or under, we'll adjust the Q&A accordingly.

If you find that your talk is much shorter than
anticipated, let us know and we can adjust the
schedule.

If there's so much you want to talk about and you
can't decide what to squeeze in, maybe you can
think of your video as a short teaser that can get
people interested and point them to where they can
find out more. You can email
<emacsconf-submit@gnu.org> links and other notes
to add to the wiki page for your talk. If you’d
like to record a longer video *in addition* to the
short one for the main conference, please feel
free to send us that too.

Additionally, even though it is tempting, please refrain from speaking
super quickly or fast-forwarding your recording to make it fit within
the format. Trimming out the silences and the filler words can help
sometimes, but a better solution for you might be to condense your
talk to the essentials, then write, record, and edit your voice-over.
Once you've figured out how to use the time, you can record your video
to go along with it. Don't sweat being a few minutes over or under,
that's cool.

Feel free to send some questions for the host to ask you during the
Q&A so that you can address extra points that didn't make it into the
video.

## What if there are lots of great questions during Q&A and it's already time for the next talk?

The stream will move on to the next talk, but people can join the
BigBlueButton meeting room and keep chatting with you for as long as
you want to keep going. You can also continue answering questions on
the collaborative pad or IRC, and we’ll copy questions and answers
onto the wiki page afterwards so that you can answer them in your own
time after the event.

## Do I need to follow some visual guidelines for the presentation?

- Dark text on a light background is more legible than the opposite
  (especially for people who are visually impaired), and more contrast
  is better than a low-contrast theme. This stands for both your
  slides and your Emacs theme. 
- If you think your fonts might be too small in your slides or in Emacs,
  they might very well be.  [You can change the font-size in your
  Emacs](https://www.emacswiki.org/emacs/SetFonts#h5o-6), but you can
  also play with the size of the captured window during your recording.
- Try to minimize the screen-flashes that occur when you switch between
  windows, especially if their themes do not cohere (light-to-dark and
  the reverse).  If you can edit your recording, fades and other
  transitions are a neat solution to this problem.

## How do I show my keystrokes on screen?

In Emacs, you can use
[interaction-log.el](https://github.com/michael-heerdegen/interaction-log.el)
(in MELPA) to display the keystrokes and the commands they run in a separate
buffer.  For a system-wide solution, you can look into
[screenkey](https://gitlab.com/screenkey/screenkey).

## I’m not used to talking to myself.  Can I present the talk to someone?

We might be able to help you record your talk using the BigBlueButton
web conferencing system before the conference.  Please email
<emacsconf-submit@gnu.org> with some times that might work for you and
we’ll see if a volunteer can meet up with you to record it.

## Can I see the other proposed talks?

Once we’ve emailed the speakers about their acceptance, we’ll put
up the talk wiki pages.  That way, you can see what else is going on
in the conference and maybe coordinate with other speakers in order to
minimize overlap and maximize awesomeness.

## Do you have an Org TODO I can just copy into my agenda file?

Sure, modify this as needed:

```
* TODO Record presentation for EmacsConf: Title goes here
DEADLINE: <2024-11-08 Fri>

- 1280x720px
- large text; ideally dark text on a light background
- minimize background noise
  - try to use an external microphone if possible (ex: backup audio recording with phone)
  - consider recording ~5 seconds of silence in the room you're planning to record in

https://emacsconf.org/2024/prepare - tips and instructions

Questions:
- public: mailto:emacsconf-org@gnu.org
- private: mailto:emacsconf-org-private@gnu.org

Note: 2024-11-08 is a target date and we'd love to
get your video by then. It's not a *deadline*
deadline, so don't stress out if life happens.
Just let us know!

Thanks for sharing what you're learning!
```

## More questions?

Please email <emacsconf-submit@gnu.org>.  We’d love to hear from you.

Thanks for contributing to EmacsConf 2024!

<!-- <a name="tech-checklist"></a> -->
<!-- #### Tech checklist -->

<!-- - Can you speak and be heard? Is there echo? -->
<!-- - Can you hear the organizer? -->
<!-- - Can you share your screen? Is the screen readable? -->
<!-- - If you plan to show your keystrokes, is that display visible? -->
<!-- - If you want to share your webcam (optional), can you enable it? Is it visible? Will there likely be distractions in the background? -->
<!-- - Can you view the collaborative pad? Will you be comfortable reviewing questions on your own (perhaps by keeping it open beside your shared window), or will you need a volunteer to relay questions to you? -->
<!-- - Can you share contact information (ex: phone number) so that we can get in touch with you in case of technical issues or scheduling changes? -->
<!-- - Do you need help finding your way around IRC so that you can check into `#emacsconf-org`? What is your IRC nickname? -->