path: root/2024/organizers-notebook/index.org

# [[elisp:(progn (memoize 'emacsconf-get-talk-info "5 seconds") (org-md-export-to-markdown) (memoize-restore 'emacsconf-get-talk-info))][Export this file to Markdown]]
#+TAGS: emacsconf
# [[elisp:(memoize 'emacsconf-get-talk-info "5 seconds")][Memoize emacsconf-get-talk-info]] - [[elisp:(memoize-restore 'emacsconf-get-talk-info)][Unmemoize]]
#+todo: TODO(t) SOMEDAY STARTED INPROGRESS(i) WAITING(w) STANDBY(s) BLOCKED(b) | DONE(x) CANCELLED(c)
#+OPTIONS: h:6 toc:nil num:nil ':t
#+PROPERTY: header-args    :results silent :exports code :tangle yes
#+EXPORT_FILE_NAME: ../organizers-notebook.md
#+PROPERTY: QUANTIFIED Emacs

#+begin_export md
<!-- organizers-notebook.md is exported from organizers-notebook/index.org, please modify that instead. -->
[[!sidebar content=""]]

This file is automatically exported from [/2024/organizers-notebook/index.org](/2024/organizers-notebook/index.org). You might prefer to navigate this as an Org file instead. To do so, [clone the wiki repository](https://emacsconf.org/edit/).

You might also like the [general organizers' notebook](/organizers-notebook) and [the organizers' notebook from 2023](/2023/organizers-notebook).
#+end_export



#+NAME: list-headings
#+begin_src emacs-lisp :results value replace :exports results :eval never-export :var heading="Help wanted" :var match="helpwanted"
(emacsconf-surround
 (concat heading ":\n\n")
 (string-join
	(delq nil
				(org-map-entries
				 (lambda ()
					 (when (and (org-entry-is-todo-p) (not (org-entry-is-done-p)))
						 (format "- %s %s\n"
										 (org-link-make-string
											(concat "#" (org-entry-get (point) "CUSTOM_ID"))
											(org-entry-get (point) "ITEM"))
										 (emacsconf-surround
											"(by "
											(and (org-entry-get (point) "DEADLINE")
													 (replace-regexp-in-string "[<>]" "" (org-entry-get (point) "DEADLINE")))
											")"
											""))))
				 match nil))
 "")
"" "")
#+end_src

#+RESULTS: list-headings
:results:
:end:

#+CALL: list-headings(heading="Decisions to make", match="decision")

#+RESULTS:
:results:
:end:


#+TOC: headlines 2
* COMMENT Shortcuts

[[file:~/proj/emacsconf/wiki/organizers-notebook/index.org][Common notebook]]

* TODO Timeline
:PROPERTIES:
:CUSTOM_ID: timeline
:END:

| CFP                       | [2024-06-30 Sun] |    |
| CFP deadline              | [2024-09-20 Fri] | 82 |
| Speaker notifications     | [2024-09-27 Fri] |    |
| *Publish schedule*        | [2024-10-25 Fri] |    |
| Video submission deadline | [2024-11-08 Fri] | 49 |
| EmacsConf                 | [2024-12-07 Sat] | 29 |
#+TBLFM: @2$3=@2$2-@1$2::@5$3=@5$2-@2$2::@6$3=@6$2-@5$2

We like to have at least a month to work on audio
normalization and transcription, and we want
speakers to have at least a month to work on their
videos (considering early submissions will already
have gotten started on processing).

* About this document
:PROPERTIES:
:CUSTOM_ID: about-this-doc
:END:

Tags:
- =conforg=: Requires access to private conf.org repository

* Communications plan
:PROPERTIES:
:CUSTOM_ID: comms
:END:

Objectives:
- keep everyone in the loop without them feeling like they're overloaded

Everyone:
- [ ] Call for participation (speakers and volunteers)
- [ ] Reminder about CFP
- [ ] Last call

Speakers:
- [ ] Send all speakers backstage access and upload instructions
- [ ] Send all speakers check-in instructions

Volunteers:
- [ ] Send captioning volunteers the backstage info
- [ ] Send past captioning volunteers an invitation to participate - ask when there's a lot of load
- [ ] Ask for help with audio processing

* Good/better/best
:PROPERTIES:
:CUSTOM_ID: good-better-best
:END:

This table makes it easier to move the slider depending on who wants
to volunteer and how much we can get done. At some point, we'll figure
out how to track our current status so we know what we need to
scramble to do in order to get the conference off the ground. *bold*
is our current goal. Feel free to volunteer for anything that
interests you!

 |                     | Good                 | Better                          | Best                                          |
 | Streaming           | Regular stream       | + alternate streams on PeerTube | + alternate streams on YouTube                |
 | 480p                | Same on live         | Separate node                   | Ansible setup                                 |
 | Audio normalization | Core org handling it | Other volunteer                 | Multiple volunteers                           |
 | Video resolution    | Usual reminders      | Extra reminders                 | Everyone remembering to use a large font size |
 | Intros              | Standard, recorded   | Reviewed by speakers            | More details/context                          |
 | Pad                 | v1.9.7               | v2.x                            |                                               |
* Phases
:PROPERTIES:
:CUSTOM_ID: phases
:END:
** DONE Draft CFP
CLOSED: [2024-09-17 Tue 16:45]
:PROPERTIES:
:CUSTOM_ID: cfp
:END:

**** Draft linked pages

- [X] cfp
- [X] submit page
- [X] year index
- [X] volunteer page
**** DONE Check with other organizers
CLOSED: [2024-06-11 Tue 19:21] DEADLINE: <2024-06-14 Fri>
:PROPERTIES:
:CREATED:  [024-06-03 Mon 10:1]
:END:
**** DONE Post CFP in the usual places
CLOSED: [2024-09-17 Tue 16:45]
emacsconf-discuss, reddit.com/r/emacs, Emacs News, emacs-tangents, Mastodon, X
** DONE Draft schedule
CLOSED: [2024-11-02 Sat 11:38]
:PROPERTIES:
:CUSTOM_ID: draft-schedule
:END:

#+NAME: schedule
#+begin_src emacs-lisp :results value replace :exports none :eval never-export :var filename="schedule-1.5-tracks.svg"
(require 'emacsconf)
(require 'emacsconf-schedule)
(setq emacsconf-schedule-tracks
			'((:label "Saturday"
								:start "2024-12-07 9:00"
								:end "2024-12-07 18:00"
								:tracks ("General" "Development"))
				(:label "Sunday"
								:start "2024-12-08 9:00"
								:end "2024-12-08 18:00"
								:tracks ("General" "Development"))))
(let ((emacsconf-schedule-default-buffer-minutes 10)
			(emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 20)
			(emacsconf-schedule-break-time 10)
			(emacsconf-schedule-lunch-time 60)
			(emacsconf-use-absolute-url t)
			(emacsconf-schedule-strategies '(emacsconf-schedule-allocate-buffer-time
																			 emacsconf-schedule-copy-previous-track))
			(emacsconf-schedule-validation-functions
			 '(emacsconf-schedule-validate-time-constraints
				 ;; emacsconf-schedule-validate-live-q-and-a-sessions-are-staggered
				 emacsconf-schedule-validate-no-cancelled-talks
				 emacsconf-schedule-validate-all-talks-present
				 emacsconf-schedule-validate-no-duplicates)))
	(setq emacsconf-schedule-plan
				'(("GEN Saturday, Dec 7" :start "2024-12-07 09:00" :set-track "General")
					sat-open
					papers ; <= 10:00
					project ; any
					org-update ; <= 13:00 EST Sat or >= 15:00 Sat or <= 14:00 Sun, Sat preferred
					color  ; <= 12:00 sat pref
					maxima
					(lunch :start "12:00")
					theme ; >= 12:30
					(water :time 15) ; >= 13:00 Sat, same speaker as shell
					shell ; >= 13:00 Sat
					casual ; >= 13:00
					hyperdrive ; >= 13:30 Sat
					writing ; >= 15:30 Sat
					emacs30 ; probably any
					(sat-close :start "17:00")
					("DEV Saturday, Dec 7" :start "2024-12-07 10:00" :set-track "Development")
					gypsum ; <= 11:00
					rust ; Dec 7
					p-search  ; any
					(lunch :start "12:00")
					(julia :buffer 15) ; >= 13:00
					guile ; >= 12:00
					secrets ; >= 13:00
					(mcclim :time 60) ; >= 14:00
					repro ; any
					("GEN Sunday, Dec 8" :start "2024-12-08 09:00" :set-track "General")
					sun-open
					links ; <= 10:30
					regex ; <= 12:00 sun or >= 12:00 sat
					learning ; <= 13:00
					(blee :buffer 15) ; any
					(hyperbole :buffer 15)
					(lunch :start "12:00")
					(hywiki :buffer 20) ; >= 10:00
					(pgmacs :buffer 20) ; <= 15:00
					(literate :buffer 20) ; >= 13:00
					students ; >= 14:00 Sun
					sharing ; >= 13:00
					(transducers :start "16:00") ; >= 16:00 sun
					(sun-close)
					))
	(setq emacsconf-schedule-draft (emacsconf-schedule-prepare (emacsconf-schedule-inflate-sexp emacsconf-schedule-plan)))
	(prog1 (string-join (emacsconf-schedule-validate emacsconf-schedule-draft) "\n")
		(let ((emacsconf-schedule-svg-modify-functions
					 '(emacsconf-schedule-svg-color-by-availability
						 ;emacsconf-schedule-svg-color-by-status
						 )))
		(with-temp-file (expand-file-name filename (file-name-directory emacsconf-org-file))
			(svg-print (emacsconf-schedule-svg 800 300 emacsconf-schedule-draft)))
		(with-temp-file (expand-file-name filename (expand-file-name "organizers-notebook" (expand-file-name emacsconf-year emacsconf-directory)))
			(svg-print (emacsconf-schedule-svg 800 300 emacsconf-schedule-draft))))
		(clear-image-cache)))
#+end_src

#+RESULTS: schedule
:results:
students: Starts at 14:55 before 15:00
:end:

#+RESULTS:
:results:
:end:

[[file:schedule-1.5-tracks.svg]]

Legend:
- light blue: constraint is <= a time
- peach: constraint is >= a time
- solid line: Q&A will be through BigBlueButton web conference
- dashed line: Q&A will be IRC/Etherpad during the event or e-mail after the event

Notes:

- Updates:
  - [2024-10-27 Sun] Removed emacsconf:graph, moved emacsconf:p-search earlier; also emacsconf:learning needs to be in the morning, so I moved emacsconf:pgmacs and emacsconf:org-teach around.
  - [2024-10-22 Tue] Swapped emacsconf:org-teach and emacsconf:blee
  - [2024-10-21 Mon] Extended emacsconf:blee
  - [2024-10-17 Thu] Added emacsconf:org-update to Saturday morning, moving emacsconf:org-teach to Sunday afternoon
  - [2024-10-15 Tue] Swapped emacsconf:students and emacsconf:literate for availability reasons
  - [2024-10-13 Sun] Moved emacsconf:hyperdrive to the afternoon (swapping with emacsconf:flp) because of changed availability
  - [2024-10-12 Sat] I fixed the time constraint for emacsconf:students (needs to be in the afternoon), so I moved emacsconf:hyperbole to the morning.
- General approach:
  - I've mostly tried to alternate IRC/pad Q&A with live Q&A.
  - 1.5 tracks keeps things faster-paced than the 2-track option.
- Sat:
  - Gen track:
    - emacsconf:papers, emacsconf:project, emacsconf:org-teach, emacsconf:flp, emacsconf:color should be pretty general
    - emacsconf:color and emacsconf:theme are both theme-related. emacsconf:color needs to be in the morning and emacsconf:theme needs to be in the afternoon, so I put them on either side of the lunch break.
    - Other afternoon talks: emacsconf:water and emacsconf:shell are by the same speaker. emacsconf:casual, emacsconf:hyperdrive, and emacsconf:writing will probably be good for a general audience. These speakers are only available in the afternoon, so this part of the schedule is a bit tight.
    - I put emacsconf:emacs30 at the end of Saturday to act sort of as a keynote. Closing remarks on Saturday are usually very light, so we could skip them.
  - Dev track:
    - emacsconf:gypsum, emacsconf:rust, emacsconf:julia, emacsconf:guile, and emacsconf:mcclim are about other projects
    - emacsconf:graph, emacsconf:p-search, emacsconf:secrets, and emacsconf:repro will probably be more dev-focused
- Sun:
  - Sunday morning last year had some packet loss issues at around 9:30, so we'll start with some talks that don't have BBB Q&A: emacsconf:students, emacsconf:links, emacsconf:regex
  - emacsconf:blee and emacsconf:language are probably general-audience
  - emacsconf:pgmacs, emacsconf:regex, and emacsconf:transducers are all development-oriented, but are on the general track for scheduling purposes. [[emacsconf:transducers]] can only be on Sunday afternoon at 4pm because of availability.
  - I've separated emacsconf:hyperbole and emacsconf:hywiki by lunch so that people who are interested in that can attend the live Q&A for both without worrying about missing things.
  - emacsconf:learning, emacsconf:sharing, emacsconf:literate will probably be good for a general audience

*** Option: 2 tracks  :noexport:
:PROPERTIES:
:CUSTOM_ID: sched-2-tracks
:END:
#+begin_src emacs-lisp :results value replace :exports none :eval never-export :var filename="schedule-2-tracks.svg"
(require 'emacsconf)
(require 'emacsconf-schedule)
(setq emacsconf-schedule-tracks
			'((:label "Saturday"
								:start "2024-12-07 9:00"
								:end "2024-12-07 18:00"
								:tracks ("General" "Development"))
				(:label "Sunday"
								:start "2024-12-08 9:00"
								:end "2024-12-08 18:00"
								:tracks ("General" "Development"))))
(let ((emacsconf-schedule-default-buffer-minutes 20)
			(emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 30)
			(emacsconf-schedule-break-time 10)
			(emacsconf-schedule-lunch-time 60)
			(emacsconf-use-absolute-url t)
			(emacsconf-schedule-strategies '(emacsconf-schedule-allocate-buffer-time
																			 emacsconf-schedule-copy-previous-track))
			(emacsconf-schedule-validation-functions
			 '(emacsconf-schedule-validate-time-constraints
				 ;; emacsconf-schedule-validate-live-q-and-a-sessions-are-staggered
				 emacsconf-schedule-validate-all-talks-present
				 emacsconf-schedule-validate-no-duplicates)))
	(setq emacsconf-schedule-plan
				'(("GEN Saturday, Dec 7" :start "2024-12-07 09:00" :set-track "General")
					sat-open
					papers ; <= 10:00
					color  ; <= 12:00 sat pref
					flp ; any, Sat pref
					hyperdrive ; >= 11:00 Sat
					(lunch :start "12:00")
					emacs30 ; probably any
					theme ; >= 12:30
					water ; >= 13:00 Sat, same speaker as shell >= 10:00 EST Sat and <= 16:00 EST Sat
					shell ; >= 13:00 Sat >= 10:00 EST Sat and <= 16:00 EST Sat
					students
					writing ; >= 15:30 Sat
					sat-close
					("DEV Saturday, Dec 7" :start "2024-12-07 10:00" :set-track "Development")
					gypsum ; <= 11:00
					rust ; Dec 7
					(lunch :start "12:00")
					julia ; >= 13:00
					guile ; >= 12:00
					(mcclim :time 60) ; >= 14:00
					regex ; <= 12:00 sun or >= 12:00 sat
					repro ; any
					("GEN Sunday, Dec 8" :start "2024-12-08 09:00" :set-track "General")
					sun-open
					links ; <= 10:30
					(org-teach :buffer 20) ; any
					(hyperbole :buffer 20)
					(hywiki :buffer 20) ; >= 10:00
					language ; <= 12:00
					(lunch :start "12:00")
					literate ; >= 13:00
					casual ; >= 13:00
					learning ; any
					project ; any
					sharing ; any
					(sun-close :start "16:50")
					("DEV Sunday, Dec 8" :start "2024-12-08 10:00" :set-track "Development")
					pgmacs ; <= 15:00
					graph ; <= 12:00
					(lunch :start "12:00")
					blee ; any
					p-search  ; any
					secrets ; >= 13:00
					(transducers :start "16:00") ; >= 16:00 sun
					))
	(setq emacsconf-schedule-draft (emacsconf-schedule-prepare (emacsconf-schedule-inflate-sexp emacsconf-schedule-plan)))
	(prog1 (string-join (emacsconf-schedule-validate emacsconf-schedule-draft) "\n")
		(let ((emacsconf-schedule-svg-modify-functions
					 '(emacsconf-schedule-svg-color-by-availability
						 ;emacsconf-schedule-svg-color-by-status
						 )))
		(with-temp-file (expand-file-name filename (file-name-directory emacsconf-org-file))
			(svg-print (emacsconf-schedule-svg 800 300 emacsconf-schedule-draft)))
		(with-temp-file (expand-file-name filename (expand-file-name "organizers-notebook" (expand-file-name emacsconf-year emacsconf-directory)))
			(svg-print (emacsconf-schedule-svg 800 300 emacsconf-schedule-draft))))
		(clear-image-cache)))
#+end_src

#+RESULTS:
:results:
:end:

[[file:schedule-2-tracks.svg]]

Coloring by availability:
- light blue: constraint is <= a time
- peach: constraint is >= a time

** DONE Prepare shift calendar, ask people to sign up
CLOSED: [2024-11-26 Tue 10:06] SCHEDULED: <2023-11-01 Wed>
:PROPERTIES:
:CUSTOM_ID: shifts
:END:

#+BEGIN_EXPORT md
<a name="shifts"></a>
#+END_EXPORT

AM: 9-12 PM EST, PM: 1-5 PM EST (plus a little extra for setup/transition)

Saturday Dec 7 2024

#+NAME: saturday-shifts
|        | Start |   End | [[https://emacsconf.org/2023/volunteer/host/][Host]]   | Streamer | [[https://emacsconf.org/2023/volunteer/checkin/][Checkin]] | [[https://emacsconf.org/2023/volunteer/irc/][IRC]] | [[https://emacsconf.org/2023/volunteer/pad/][Pad]] | Coord  |
|--------+-------+-------+--------+----------+---------+-----+-----+--------|
| Gen AM | 09:00 | 12:00 | zaeph  | sachac   | sachac  |     |     | sachac |
| Gen PM | 13:00 | 17:00 | zaeph  | sachac   | sachac  |     |     | sachac |
| Dev AM | 10:00 | 12:00 | corwin | sachac   | sachac  |     |     | sachac |
| Dev PM | 13:00 | 17:00 | corwin | sachac   | sachac  |     |     | sachac |

Sunday Dec 8 2024

#+NAME: sunday-shifts
|        | Start |   End | [[https://emacsconf.org/2023/volunteer/host/][Host]]  | Streamer | [[https://emacsconf.org/2023/volunteer/checkin/][Checkin]] | [[https://emacsconf.org/2023/volunteer/irc/][IRC]] | [[https://emacsconf.org/2023/volunteer/pad/][Pad]] | Coord  |
|--------+-------+-------+-------+----------+---------+-----+-----+--------|
| Gen AM | 09:00 | 12:00 | zaeph | sachac   | corwin  |     |     | sachac |
| Gen PM | 13:00 | 17:00 | zaeph | sachac   | corwin  |     |     | sachac |

Backups:
- dev host/streamer:
- gen host/streamer:
- checkin, IRC, pad:

Interested in a shift? Please e-mail [[mailto:emacsconf-org-private@gnu.org]] and we'll help you figure out what you need to learn.

#+begin_src emacs-lisp :var sat=saturday-shifts :var sun=sunday-shifts :rownames no :colnames no :results verbatim replace
`(setq emacsconf-shifts
       (list
       ,@(apply #'append
               (mapcar
                (lambda (day)
                  (let ((headers
												 (mapcar
													(lambda (field)
														(intern
														 (concat
															":"
															(downcase
															 (if (string-match org-link-bracket-re field)
																	 (match-string 2 field)
																 field)))))
                          (seq-drop (car (cadr day)) 3))))
                    (mapcar
                     (lambda (row)
                          (apply #'append
                                 (list 'list :id
                                       (when (string-match "^\\([^ ]+\\) \\(AM\\|PM\\)" (car row))
                                         (format "%s-%s-%s"
                                                 (car day)
                                                 (downcase (match-string 2 (car row)))
                                                 (downcase (match-string 1 (car row)))))
                                       :track
                                       (if (string-match "^Gen" (car row)) "General" "Development")
                                       :start
                                       (format "%sT%s:00%s"
                                               (elt day 2)
																							 (elt row 1)
                                               emacsconf-timezone-offset)
                                       :end
                                       (format "%sT%s:00%s"
                                               (elt day 2)
                                               (elt row 2)
                                               emacsconf-timezone-offset))
                                 (seq-map-indexed
                                  (lambda (value index)
                                    (unless (string= value "")
                                      (list (elt headers index) value)))
                                  (seq-drop row 3))))
                        (cdr (cadr day)))
                      ))
                (list
                 (list "sat" sat "2024-12-07")
                 (list "sun" sun "2024-12-08"))))))

#+end_src

#+RESULTS:
:results:
(setq emacsconf-shifts (list (list :id "sat-am-gen" :track "General" :start "2024-12-07T09:00:00-0500" :end "2024-12-07T12:00:00-0500" :host "zaeph" :streamer "sachac" :checkin "sachac" :coord "sachac") (list :id "sat-pm-gen" :track "General" :start "2024-12-07T13:00:00-0500" :end "2024-12-07T17:00:00-0500" :host "zaeph" :streamer "sachac" :checkin "sachac" :coord "sachac") (list :id "sat-am-dev" :track "Development" :start "2024-12-07T10:00:00-0500" :end "2024-12-07T12:00:00-0500" :host "corwin" :streamer "sachac" :checkin "sachac" :coord "sachac") (list :id "sat-pm-dev" :track "Development" :start "2024-12-07T13:00:00-0500" :end "2024-12-07T17:00:00-0500" :host "corwin" :streamer "sachac" :checkin "sachac" :coord "sachac") (list :id "sun-am-gen" :track "General" :start "2024-12-08T09:00:00-0500" :end "2024-12-08T12:00:00-0500" :host "zaeph" :streamer "sachac" :checkin "corwin" :coord "sachac") (list :id "sun-pm-gen" :track "General" :start "2024-12-08T13:00:00-0500" :end "2024-12-08T17:00:00-0500" :host "zaeph" :streamer "sachac" :checkin "corwin" :coord "sachac")))
:end:


** Rerecord intros
:PROPERTIES:
:CUSTOM_ID: intros
:END:

*** TODO Rerecord Eev intro with MAC-SYM-A pronunciation   :record:emacsconf:

My name in the intro is perfect, but Maxima comes from Macsyma, and it is
pronounced mac - sym (<- as in "symbolic") a...

00:00:00.000 --> 00:00:03.999
Next, we have "Emacs, eev, and Maxima - now!",

00:00:04.000 --> 00:00:05.599
by Eduardo Ochs.

00:00:05.600 --> 00:00:09.000
You can ask questions via Etherpad or IRC.
*** TODO Redo pkal pronunciation                           :emacsconf:record:
SCHEDULED: <2024-12-03 Tue>
:PROPERTIES:
:CREATED:  [2024-12-02 Mon 16:48]
:END:

kǎlud͡ʑert͡ʃit͡ɕ

Next, we have "Emacs 30 Highlights" by Philip Kaludercic.
You can ask questions in the web conference
by joining from the talk page,
or you can ask questions through Etherpad or IRC.

Maybe ask zaeph

*** TODO Rerecord Vincent Conus using psitransfer version  :record:emacsconf:
SCHEDULED: <2024-12-03 Tue>
:PROPERTIES:
:CREATED:  [2024-12-02 Mon 19:48]
:END:


*** TODO Rerecord Joseph Turner with new title             :emacsconf:record:
:PROPERTIES:
:CREATED:  [2024-12-02 Mon 13:51]
:END:

[[https://sachachua.com/blog/2024/12/2024-12-02-emacs-news/][2024-12-02 Emacs news]]

New in hyperdrive.el: quick install, peer graph, transclusion!

NOTE
#+OUTPUT: /home/sacha/proj/emacsconf/2024/cache/emacsconf-2024-hyperdrive--new-in-hyperdriveel-quick-install-peer-graph-transclusion--joseph-turner--intro.webm
[[file:/home/sacha/proj/emacsconf/2024/assets/in-between/hyperdrive.png]]

00:04:18.280 --> 00:04:22.399
Next, we have "New in hyperdrive.el: quick install,

00:04:22.400 --> 00:04:26.220
peer graph, transclusion!" by Joseph Turner.

00:02:33.080 --> 00:02:35.319
You can ask questions in the web conference

00:02:35.320 --> 00:02:36.919
by joining from the talk page,

00:02:36.920 --> 00:02:40.300
or you can ask questions through Etherpad or IRC.
* TODO [#A] Check EmacsConf infrastructure                         :project:

- [X] IRC
- [ ] Streaming assets
- [ ] Publishing to the wiki
- [ ] Web conference
- [ ] OBS
- [ ] Publishing to the media server
- [ ] Etherpad
- [ ] Streaming
- [ ] Toobnix
- [ ] YouTube

** TODO [#A] BigBlueButton
DEADLINE: <2024-11-15 Fri>
:PROPERTIES:
:CREATED:  [2024-11-02 Sat 11:38]
:END:

- Plan: spin up Linode temporarily: [[#bbb][BigBlueButton replacement]]

*** Notes
**** install, sizes
[2024-11-19 Tue]

Prerequisites:
- BBB requires 4 CPU cores before it will install. bbb-conf.sh is fairly straightforward, so I guess we could spin down and then spin up again.

Steps:
1. Run the BBB installer: ~./bbb-install.sh -v jammy-300 -s bbb.emacsverse.org -e emacsconf@sachachua.com -g ~
2. ~sudo apt install bbb-playback-video~ and then follow the instructions at [[https://docs.bigbluebutton.org/3.0/administration/customize/#install-additional-recording-processing-formats][Server Customization | BigBlueButton]] .
3. https://docs.bigbluebutton.org/3.0/administration/customize/#mute-all-users-on-startup

I think it needs 4 CPU cores for regular running, too.

Sizing to shared 8GB 4 core for testing
#+begin_src sh :eval no
linode-cli linodes resize 67329098 --type g6-standard-4 --allow_auto_disk_resize false
#+end_src
takes about 2 minutes

Sizing to shared nanode, dormant

#+begin_src sh :eval no
linode-cli linodes resize 67329098 --type g6-nanode-1 --allow_auto_disk_resize true
#+end_src

#+begin_src
echo "notify-send 'Resizing BBB...'; linode-cli linodes resize 67329098 --type g6-nanode-1 --allow_auto_disk_resize true" | at 'now + 1 hour'

#+end_src

Resize disk
linode-cli linodes disks-list 67329098
linode-cli linodes disk-resize 67329098 131474261 --size 24000

/var/bigbluebutton is where recordings will go

https://techdocs.akamai.com/linode-api/reference/post-resize-disk

https://www.linode.com/community/questions/21942/how-can-i-schedule-resizing-a-linode
**** backing up
[2024-11-20 Wed] ssh root@66.175.208.243 'tar zcvf - /var/bigbluebutton /etc/bigbluebutton /root/greenlight-v3 /usr/local/bigbluebutton /usr/share/bbb-web' > bbb-backup.tar.gz
**** DONE Set up bbb with new domain name
CLOSED: [2024-11-28 Thu 10:00]
:PROPERTIES:
:Effort:   1:00
:END:
:LOGBOOK:
CLOCK: [2024-11-28 Thu 09:06]--[2024-11-28 Thu 09:17] =>  0:11
:END:
If changing IP:

bbb-conf --setip bbb-new.example.com
service nginx stop
certbot certonly
service nginx start
edit /etc/hosts, add domain name

Certificate is saved at: /etc/letsencrypt/live/bbb.emacsverse.org/fullchain.pem
Key is saved at:         /etc/letsencrypt/live/bbb.emacsverse.org/privkey.pem

edit /etc/nginx/sites-available/bigbluebutton to add server_name
/etc/letsencrypt/live/

grep in /etc for the old domain

https://github.com/bigbluebutton/greenlight/issues/1794
- change greenlight/.env

  curl failed to verify the legitimacy of the server and therefore could not
establish a secure connection to it. To learn more about this situation and
how to fix it, please visit the web page mentioned above.
.curl: (60) SSL: no alternative certificate subject name matches target host name 'bbb.emacsverse.org'
More details here: https://curl.se/docs/sslcerts.html

haproxy is already listening on 443

Fine, let's just reinstall it, harumph.

Create the users:

user_id = User.find_by_email("sacha@sachachua.com").id

... ugh, what's going on, why is free only reporting a little memory? ah, we're still resizing, that's why
*** STARTED Set up moderator access codes for all the meeting rooms, and make it so people can start the meeting
SCHEDULED: <2024-11-28 Thu>
:PROPERTIES:
:CREATED:  [2024-11-28 Thu 11:12]
:Effort:   0:30
:END:
:LOGBOOK:
CLOCK: [2024-11-28 Thu 12:13]--[2024-11-28 Thu 13:10] =>  0:57
:END:

- Let's try
  - [ ] Rails
  - [ ] Spookfox
  - [ ] Manual

    https://github.com/bigbluebutton/greenlight/blob/a5da808fc33f03613aa3a4089fd418403c539b2f/spec/models/room_spec.rb#L128
    RoomMeetingOption.

room.get_setting

yeah, that's not good, rails console keeps quitting!
docker-compose down
docker-compose up

1:M 28 Nov 2024 17:16:23.441 # WARNING Memory overcommit must be enabled! Without it, a background save or replication may fail under low memory condition. Being disabled, it can can also cause failures without low memory condition, see https://github.com/jemalloc/jemalloc/issues/1328. To fix this issue add 'vm.overcommit_memory = 1' to /etc/sysctl.conf and then reboot or run the command 'sysctl vm.overcommit_memory=1' for this to take effect.

docker-compose down
docker-compose up -d

makes it more reliable, it seems

room = Room.find_by_id('8b3f36b1-7aee-459d-b963-bddcfe03e1db')

o = MeetingOption.find_by_name('glAnyoneCanStart')
o.default_value = 'true'
o.save!

o = MeetingOption.find_by_name('glModeratorAccessCode')

"https://bbb.emacsverse.org/rooms/p4o-29n-esd-ow5/join"
#+begin_src emacs-lisp
(dolist (talk (seq-filter (lambda (o)
														(and (plist-get o :bbb-room)
																 (not (plist-get o :bbb-mod-code))))
													(emacsconf-publish-prepare-for-display (emacsconf-get-talk-info))))
	(spookfox-js-injection-eval-in-active-tab
	 (format "window.location.href = \"%s\""
					 (replace-regexp-in-string "/join" "" (plist-get talk :bbb-room)))
	 t)
	(sleep-for 3)
	(spookfox-js-injection-eval-in-active-tab
	 "document.querySelector('button[data-rr-ui-event-key=\"settings\"]').click()" t)
	(spookfox-js-injection-eval-in-active-tab
	 "document.querySelector('input#glAnyoneCanStart').checked = true")
	(spookfox-js-injection-eval-in-active-tab
	 "document.querySelector('input#muteOnStart').checked = true")
	(spookfox-js-injection-eval-in-active-tab
	 "document.querySelectorAll('.border-end button')[2].click()" t)
	(let ((code (spookfox-js-injection-eval-in-active-tab
							 "document.querySelector('.access-code-input input').value" t)))
		(message "Setting %s to %s" (plist-get talk :slug) code)
		(emacsconf-set-property-from-slug
		 talk "BBB_MOD_CODE"
		 code)
		(sit-for 2)))
#+end_src

#+begin_src emacs-lisp
(dolist (talk (seq-filter (lambda (o)
														(plist-get o :bbb-room))
													(emacsconf-publish-prepare-for-display (emacsconf-get-talk-info))))
	(spookfox-js-injection-eval-in-active-tab
	 (format "window.location.href = \"%s\""
					 (replace-regexp-in-string "/join" "" (plist-get talk :bbb-room)))
	 t)
	(sleep-for 3)
	(spookfox-js-injection-eval-in-active-tab
	 "document.querySelector('button[data-rr-ui-event-key=\"settings\"]').click()" t)
	(sleep-for 3))
#+end_src
*** DONE [#A] Figure out what's going on with BBB!
CLOSED: [2024-11-28 Thu 10:59] SCHEDULED: <2024-11-28 Thu>
:PROPERTIES:
:CREATED:  [2024-11-28 Thu 10:12]
:Effort:   1:00
:END:
:LOGBOOK:
CLOCK: [2024-11-28 Thu 10:47]--[2024-11-28 Thu 10:59] =>  0:12
:END:
*** DONE Create meeting rooms for each speaker
CLOSED: [2024-11-28 Thu 10:59] SCHEDULED: <2024-11-15 Fri>
:PROPERTIES:
:CREATED:  [2024-11-02 Sat 11:50]
:Effort:   0:30
:END:
:LOGBOOK:
CLOCK: [2024-11-28 Thu 10:00]--[2024-11-28 Thu 10:12] =>  0:12
CLOCK: [2024-11-20 Wed 10:48]--[2024-11-20 Wed 12:18] =>  1:30
:END:

Now that I'm more familiar with BigBlueButton and
Greenlight, I don't have to [[https://sachachua.com/blog/2023/10/using-emacs-and-spookfox-to-automate-creating-bigbluebutton-rooms-in-mozilla-firefox/][use Spookfox to
automate creating BigBlueButton rooms in Mozilla
Firefox]]. I can just create them through the Rails
console.

docker exec -it greenlight-v3 bundle exec rails c

user_id = User.find_by_email("sacha@sachachua.com").id

docker exec -it greenlight-v3 bundle exec rails console

#+begin_src emacs-lisp :results replace
(mapconcat (lambda (group)
					(format
					 "Room.create(user_id: user_id, name: \"%s - %s\")\n"
					 (plist-get (cadr group) :speakers)
					 (string-join (mapcar (lambda (talk) (plist-get talk :slug))
																			 (cdr group)))))
				(emacsconf-mail-groups (emacsconf-active-talks (emacsconf-get-talk-info)))
				"")
#+end_src

#+RESULTS:
:results:
Room.create(user_id: user_id, name: "Robin Templeton - guile")
Room.create(user_id: user_id, name: "Daniel Pinkston - students")
Room.create(user_id: user_id, name: "Ihor Radchenko and Bastien Guerry - org-update")
Room.create(user_id: user_id, name: "Mats Lidell - hyperbole")
Room.create(user_id: user_id, name: "screwlisp - mcclim")
Room.create(user_id: user_id, name: "Vincent Conus - papers")
Room.create(user_id: user_id, name: "Jonathan Otsuka - secrets")
Room.create(user_id: user_id, name: "Aaron Grothe - repro")
Room.create(user_id: user_id, name: "Ryota - color")
Room.create(user_id: user_id, name: "Danny McClanahan - regex")
Room.create(user_id: user_id, name: "Bob Weiner - hywiki")
Room.create(user_id: user_id, name: "Abhinav Tushar - links")
Room.create(user_id: user_id, name: "Mohsen BANAN - blee")
Room.create(user_id: user_id, name: "Gabriele Bozzola - julia")
Room.create(user_id: user_id, name: "Philip Kaludercic - emacs30")
Room.create(user_id: user_id, name: "Ramin Honary - gypsum")
Room.create(user_id: user_id, name: "Colin Woodbury - transducers")
Room.create(user_id: user_id, name: "MetroWind - theme")
Room.create(user_id: user_id, name: "Joseph Turner - hyperdrive")
Room.create(user_id: user_id, name: "Charles Choi - casual")
Room.create(user_id: user_id, name: "Troy Hinckley - rust")
Room.create(user_id: user_id, name: "Blaine Mooers - project")
Room.create(user_id: user_id, name: "Peter Prevos - writing")
Room.create(user_id: user_id, name: "Howard Abrams - literate")
Room.create(user_id: user_id, name: "Eric Marsden - pgmacs")
Room.create(user_id: user_id, name: "Zac Romero - p-search")
Room.create(user_id: user_id, name: "Bala Ramadurai - learning")
Room.create(user_id: user_id, name: "Gopar - sharing")
Room.create(user_id: user_id, name: "Christopher Howard - shellwater")
Room.create(user_id: user_id, name: "James Endres Howell - org-teach")
:end:

Print out the room IDs with

#+begin_src ruby
Room.all.each { |x| puts x.friendly_id + " " + x.name }; nil
#+end_src
https://github.com/bigbluebutton/greenlight/issues/1925

After about 6 seconds, the rails console quits.
502 bad gateway

aaaaaaaaaah

*** DONE Check BBB audio from my phone
CLOSED: [2024-11-28 Thu 13:03] SCHEDULED: <2024-11-21 Thu>
:PROPERTIES:
:CREATED:  [2024-11-19 Tue 15:39]
:END:
*** DONE Create accounts for corwin
CLOSED: [2024-11-28 Thu 10:11]
*** CANCELLED [#C] Customize BBB to process at night
CLOSED: [2024-11-27 Wed 13:17]
:PROPERTIES:
:CREATED: [2024-11-20 Wed 12:11]
:END:

https://docs.bigbluebutton.org/3.0/administration/customize/
Change processing time

On a 2.2.x BigBlueButton server, the server will process recordings as meetings finish. You can restrict the recording processing interval to specific hours by creating the file /etc/systemd/system/bbb-record-core.timer.d/override.conf with the contents

[Timer]
OnActiveSec=
OnUnitInactiveSec=
OnCalendar=21,22,23,00,01,02,03:*:00
Persistent=false

and do systemctl daemon-reload. This file overrides the timing of when systemd runs bbb-record-core.target. In the above example, recordings will start processing between 21:00 and 03:59.

- [[file:~/sync/orgzly/Inbox.org::*Set up rooms and assign as properties][Set up rooms and assign as properties]]
*** TODO [#C] Change background presentation
https://docs.bigbluebutton.org/3.0/administration/customize/#change-the-default-presentation
*** TODO [#C] Modify landing page
/var/www/bigbluebutton-default/assets/index.html
keep backup copy as it will be overwritten when bbb-conf is called
*** TODO [#C] Change default welcome message
:PROPERTIES:
:Effort:   0:30
:END:
:LOGBOOK:
CLOCK: [2024-11-20 Wed 12:21]--[2024-11-20 Wed 12:46] =>  0:25
:END:
https://docs.bigbluebutton.org/3.0/administration/customize/#change-the-default-welcome-message
*** TODO [#C] Change html5 title
/usr/share/bigbluebutton/html5-client/private/config/settings.yml

TARGET=/usr/share/bigbluebutton/html5-client/private/config/settings.yml
yq e -i ".public.app.clientTitle = \"EmacsConf\"" $TARGET
*** TODO [#C] Try live captions
https://docs.bigbluebutton.org/3.0/administration/customize/#enable-live-captions
*** TODO Explore meeting layout? Default to custom, hosts will need to drag people's webcam over if there's a share

** IRC web client
*** DONE Ask libera.chat to increase connections allowed from chat.emacsconf.org on Dec 7 and 8
CLOSED: [2024-11-27 Wed 13:18]
** IRC announcements
*** DONE Confirm manual IRC announcements
CLOSED: [2024-11-02 Sat 12:05]
*** TODO Confirm automated IRC announcements from res
** Media

*** TODO Switch public media to unprotected root before the conference
SCHEDULED: <2024-11-29 Fri>
:PROPERTIES:
:CREATED:  [2024-11-12 Tue 14:18]
:END:

1. Clear public media directory.
2. Set =media_protect_root= to false in Ansible =group_vars/all.yml=.
3. =ansible-playbook -i inventory.yml prod-playbook.yml --tags media=

You can generate the index with =emacsconf-publish-update-media=.
** TODO Publishing resources to the wiki
ansible-playbook -i inventory.yml prod-playbook.yml --tags publish



** TODO Publishing videos to the media server
** Playing videos, switching to windows

*** TODO Generate test videos for everything
*** TODO Document how to get that set up again
** Etherpad
*** TODO Generate pads for all the talks
*** TODO Generate the main index
** TODO Do a dry run
SCHEDULED: <2024-11-22 Fri>
:PROPERTIES:
:CREATED:  [2024-11-02 Sat 11:40]
:END:
*** DONE Generate all the test assets
CLOSED: [2024-11-06 Wed 18:52]
:PROPERTIES:
:Effort:   0:15
:END:
:LOGBOOK:
CLOCK: [2024-11-06 Wed 18:47]--[2024-11-06 Wed 18:52] =>  0:05
:END:
*** TODO Test connecting to VNC and streaming via OBS
SCHEDULED: <2024-11-07 Thu>
:PROPERTIES:
:CREATED:  [2024-11-06 Wed 18:52]
:END:
** Resizing

live0: 64GB
front0: 32GB
meet: 64GB

*** TODO [#A] Resize nodes before production
SCHEDULED: <2024-12-06 Fri>
:PROPERTIES:
:CREATED:  [2024-11-22 Fri 13:46]
:END:

live0: 64GB
front0: 32GB
meet: 64GB

*** TODO [#A] Resize nodes after production
SCHEDULED: <2024-12-08 Sun>
:PROPERTIES:
:CREATED:  [2024-11-22 Fri 13:46]
:END:

live0: nanode
front0: nanode
*** TODO [#A] Resize meet after production
SCHEDULED: <2024-12-10 Tue>
:PROPERTIES:
:CREATED:  [2024-11-22 Fri 13:47]
:END:
meet: nanode
* Processes and notes
** Hosting
*** TODO Finalize host for dev track
** ERC

Some convenient commands are defined in emacsconf-el:emacsconf-erc.el.

| /opall     | Grant operator status in the Emacsconf channels  |
| /deopall   | Remove operator status in the Emacsconf channels |
| /conftopic | Set the first part of the topic                  |

* Decisions
:PROPERTIES:
:CUSTOM_ID: decisions
:END:
** BigBlueButton replacement (BBB)
:PROPERTIES:
:CUSTOM_ID: bbb
:END:

The server running bbb.emacsverse.org has been decommissioned, since the nonprofit that shared it with us is defunct.

- We'd like to figure out what our live Q&A setup is going to be for EmacsConf 2024 (Dec 7-8).
- Nice to have: Hosting for other Emacs meetups like Emacs APAC and OrgMeetup
- [[https://sachachua.com/blog/2023/12/emacsconf-backstage-figuring-out-our-maximum-number-of-simultaneous-bigbluebutton-users/][Stats from last year]]: 31 meetings, 84 unique users, 62 max simultaneous users, 6 max simultaneous meetings, 27 max users in one meeting, 36 unique talking
  - also includes some notes on hosting
- Nice thing about running our own server: we can make one room per speaker, pre-assign their URLs, and let people stay as long as they want in recorded Q&A sessions

Recommendation:

We spin up a shared CPU 4GB under bandali's Linode
account (for bandwidth pooling and easier
reimbursement), do the setup/testing, scale down
as small as possible over the next few weeks,
scale up to dedicated CPU 16GB a day or two before
the conference, and keep it at that level until
the recordings are all done. I have access to that
Linode account, so I can set it up. If bandali can
configure emacsverse.org to be handled by Linode,
I can manage the DNS changes, or he can change
bbb.emacsverse.org to the IP address of the new
node.

Some options:

- Linode with 16GB RAM and 8 cores
  - Advantages: can experiment with both Galene and BBB, manage things ourselves, have filesystem access
  - Disadvantages: needs someone to do it
  - Base pricing
    - Shared CPU 4GB 80GB storage: hourly USD 0.04, monthly USD 24
    - Dedicated CPU 16GB: hourly USD 0.22, daily 5.28, weekly 36.96, monthly USD 144 - meets minimum requirements and can probably support 200 simultaneous ([[https://docs.bigbluebutton.org/support/faq/][FAQ]])
    - Shared CPU 8GB 160GB storage: hourly USD 0.07
    - Shared CPU 16GB 320GB storage: hourly USD 0.14
    - Last year
    - Block storage: $1/10GB/month
      - 125M/hour - [[https://docs.bigbluebutton.org/support/faq/#what-is-the-disk-space-usage-for-storing-one-hour-of-recordings][FAQ]]
      - In 2023, we had 31 hours of trimmed recordings (main + answers),
        - (* 31 0.125) 3.875, oh, maybe we can get away with 10GB storage and add another chunk of 10GB midway if we need it, or extend the dedicated
        - Actually, block storage probably not needed if we're going to keep the big instance up until the recordings are done
  - Ideas
    - *We're here -- Option B: Run a slightly larger shared CPU instance from now until shortly before the conference, then scale up* in case BBB does not work for installation/testing with less memory; block storage probably not needed
      - (* 0.07 24 7 3) USD 35.28 for 8GB, total (+ 35.28 36.96) USD 72.24
      - (* 0.14 24 7 3) USD 70.56 for 16GB, total (+ 70.56 36.96) USD 107.52
    - *Option A: Run a small instance continuously, scale up for the conference, pull the recordings off, spin the instance down* - est total USD 60+tax
      - There are three weeks between now and the conference (* 0.04 24 7 3) USD 20
      - Last year, recordings were available within three days after the conference
      - Let's plan for a week at high capacity. (* 0.22 24 7) USD 36.96
      - and a month of 10GB, possibly up to 30GB. USD 3
      - That's probably small enough that it doesn't make as much sense to try to fully spin down for a week in between now and the conference (* 0.04 24 7) - which would save USD 6.72 but require figuring out backing up, etc.

- Ask FSF if we can borrow their BBB or Galene, maybe limit it to cycling among 6 or 7 rooms
  - Waiting for feedback; Corwin has asked them
- Pay for BigBlueButton hosting; can we find one that's compatible with our commitment to freedom?
  - https://bigbluebutton.host/plans/#economyplans - Economy 120 (USD 130/month) or Economy 80 (USD 85/month), custom URL
  - https://www.bigbluemeeting.com/#pricing - 100 concurrent users: USD 125/month, custom URL
  - https://www.mynaparrot.com/affordable-bigbluebutton-hosting
    - 100 concurrent users: USD 79/month
    - 200 concurrent users and custom URL: USD 15 setup fee + USD 149/month
  - https://www.webhostingzone.org/solutions/bigbluebutton-hosting.html - 150 concurrent, USD 75/month
  - https://bbbplugin.com/en/pricing/bigbluebutton-for-api/ - 250 concurrent, USD 49 setup + USD 108.80/month
  - https://biggerbluebutton.com/plans
    - 150 concurrent users, 10 concurrent meetings, USD 40/month
    - custom domain, 600 concurrent users, USD 149/month
  - Compare with Linode pricing
- Try to squeeze it onto res.emacsconf.org
  - Tricky to run on a shared server; it likes to use a lot of ports and strongly recommends running it on its own server
- Go back to using meet.jit.si?
  - Free:
    - Need to check speed, reliability
    - Can send RTMP from the meeting itself
    - [2024-11-13 Wed] I attended Ihor's
      OrgMeetup, which he hosted on meet.jit.si. I
      think he had bandwidth issues at some point
      and we lost his audio. I remember we ran
      into that problem before, too, when we used
      Jitsi for one of the Emacsconfs. Free Jitsi
      hosting might not be the right fit for us.
  - Paid: USD 99/month + $0.01/min for recordings + $0.01 min (optional) for RTMP streaming
- Galene?
  - [2024-10-31 Thu] I checked out Galene in the last Emacs Berlin meeting. It's promising, but I think the user interface might still need a bit of work. Simple deployment (run one Go binary, I think), but muting/unmuting doesn't trigger enabling the microphone, and the chat was buggy to get to on my mobile device. Supposed to have support for raising hands.


* Support code
:PROPERTIES:
:CUSTOM_ID: support-code
:END:

#+begin_src emacs-lisp
(defun my-ox-link-path (link _ info)
	(let* ((raw-path (org-element-property :path link)))
		(setq raw-path
					(org-export-file-uri
					 (org-publish-file-relative-name raw-path info)))
		;; Possibly append `:html-link-home' to relative file
		;; name.
		(let ((home (and (plist-get info :html-link-home)
										 (org-trim (plist-get info :html-link-home)))))
			(when (and home
								 (plist-get info :html-link-use-abs-url)
								 (not (file-name-absolute-p raw-path)))
				(setq raw-path (concat (file-name-as-directory home) raw-path))))
		raw-path))

(defun my-org-md-link (link desc info)
	(if (string= (org-element-property :type link) "file")
			(let ((path (my-ox-link-path link desc info)))
				(if (string= (file-name-extension path) "svg")
						(with-temp-buffer
							(insert-file-contents-literally path)
							(buffer-string))
					(org-md-link link desc info)))
		(org-md-link link desc info)))

(with-eval-after-load 'ox-md
	(setf
	 (alist-get 'link (org-export-backend-transcoders (org-export-get-backend 'md)))
	 'my-org-md-link))
#+end_src