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<!-- organizers-notebook.md is exported from organizers-notebook/index.org, please modify that instead. -->
[[!sidebar content=""]]
This file is automatically exported from [/2024/organizers-notebook/index.org](/2024/organizers-notebook/index.org). You might prefer to navigate this as an Org file instead. To do so, [clone the wiki repository](https://emacsconf.org/edit/).
You might also like the [general organizers' notebook](/organizers-notebook) and [the organizers' notebook from 2023](/2023/organizers-notebook).
# Table of Contents
- [Timeline](#timeline)
- [About this document](#about-this-doc)
- [Communications plan](#comms)
- [Good/better/best](#good-better-best)
- [Phases](#phases)
- [Draft CFP](#cfp)
- [Draft schedule](#draft-schedule)
<a id="timeline"></a>
# Timeline
<table>
<colgroup>
<col class="org-left">
<col class="org-left">
<col class="org-right">
</colgroup>
<tbody>
<tr>
<td class="org-left">CFP</td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-06-30 Sun]</span></span></td>
<td class="org-right"> </td>
</tr>
<tr>
<td class="org-left">CFP deadline</td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-09-20 Fri]</span></span></td>
<td class="org-right">82</td>
</tr>
<tr>
<td class="org-left">Speaker notifications</td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-09-27 Fri]</span></span></td>
<td class="org-right"> </td>
</tr>
<tr>
<td class="org-left"><b>Publish schedule</b></td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-10-25 Fri]</span></span></td>
<td class="org-right"> </td>
</tr>
<tr>
<td class="org-left">Video submission deadline</td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-11-08 Fri]</span></span></td>
<td class="org-right">49</td>
</tr>
<tr>
<td class="org-left">EmacsConf</td>
<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-12-07 Sat]</span></span></td>
<td class="org-right">29</td>
</tr>
</tbody>
</table>
We like to have at least a month to work on audio
normalization and transcription, and we want
speakers to have at least a month to work on their
videos (considering early submissions will already
have gotten started on processing).
<a id="about-this-doc"></a>
# About this document
Tags:
- `conforg`: Requires access to private conf.org repository
<a id="comms"></a>
# Communications plan
Objectives:
- keep everyone in the loop without them feeling like they’re overloaded
Everyone:
- [ ] Call for participation (speakers and volunteers)
- [ ] Reminder about CFP
- [ ] Last call
Speakers:
- [ ] Send all speakers backstage access and upload instructions
- [ ] Send all speakers check-in instructions
Volunteers:
- [ ] Send captioning volunteers the backstage info
- [ ] Send past captioning volunteers an invitation to participate - ask when there’s a lot of load
- [ ] Ask for help with audio processing
<a id="good-better-best"></a>
# Good/better/best
This table makes it easier to move the slider depending on who wants
to volunteer and how much we can get done. At some point, we’ll figure
out how to track our current status so we know what we need to
scramble to do in order to get the conference off the ground. **bold**
is our current goal. Feel free to volunteer for anything that
interests you!
<table>
<colgroup>
<col class="org-left">
<col class="org-left">
<col class="org-left">
<col class="org-left">
</colgroup>
<tbody>
<tr>
<td class="org-left"> </td>
<td class="org-left">Good</td>
<td class="org-left">Better</td>
<td class="org-left">Best</td>
</tr>
<tr>
<td class="org-left">Streaming</td>
<td class="org-left">Regular stream</td>
<td class="org-left">+ alternate streams on PeerTube</td>
<td class="org-left">+ alternate streams on YouTube</td>
</tr>
<tr>
<td class="org-left">480p</td>
<td class="org-left">Same on live</td>
<td class="org-left">Separate node</td>
<td class="org-left">Ansible setup</td>
</tr>
<tr>
<td class="org-left">Audio normalization</td>
<td class="org-left">Core org handling it</td>
<td class="org-left">Other volunteer</td>
<td class="org-left">Multiple volunteers</td>
</tr>
<tr>
<td class="org-left">Video resolution</td>
<td class="org-left">Usual reminders</td>
<td class="org-left">Extra reminders</td>
<td class="org-left">Everyone remembering to use a large font size</td>
</tr>
<tr>
<td class="org-left">Intros</td>
<td class="org-left">Standard, recorded</td>
<td class="org-left">Reviewed by speakers</td>
<td class="org-left">More details/context</td>
</tr>
</tbody>
</table>
<a id="phases"></a>
# Phases
<a id="cfp"></a>
## DONE Draft CFP
#### Draft linked pages
- [X] cfp
- [X] submit page
- [X] year index
- [X] volunteer page
#### DONE Check with other organizers
#### DONE Post CFP in the usual places
emacsconf-discuss, reddit.com/r/emacs, Emacs News, emacs-tangents, Mastodon, X
<a id="draft-schedule"></a>
## Draft schedule
<svg width="800" height="300" version="1.1" xmlns="http://www.w3.org/2000/svg" xmlns:xlink="http://www.w3.org/1999/xlink"><title>Graphical view of the schedule</title><g transform="translate(0,0)"><title>Schedule for Saturday</title><rect width="800" height="150" x="0" y="0" fill="white"></rect><text font-size="10" fill="black" y="12" x="3">Saturday</text><a href="https://emacsconf.org/2024/talks/sat-open" title="Saturday opening remarks" data-slug="sat-open"><title> 9:00- 9:10 Saturday opening remarks</title><rect x="0" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(13,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">sat-open</text></g></a><a href="https://emacsconf.org/2024/talks/emacs30" title="Emacs 30 Highlights" data-slug="emacs30"><title> 9:10- 9:30 Emacs 30 Highlights</title><rect x="15" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(44,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">emacs30</text></g></a><a href="https://emacsconf.org/2024/talks/project" title="Managing writing project metadata with org-mode" data-slug="project"><title> 9:50-10:10 Managing writing project metadata with org-mode</title><rect x="78" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(107,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">project</text></g></a><a href="https://emacsconf.org/2024/talks/org-teach" title="org-teach: a minor mode for writing course materials in Emacs" data-slug="org-teach"><title>10:30-10:50 org-teach: a minor mode for writing course materials in Emacs</title><rect x="141" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(170,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">org-teach</text></g></a><a href="https://emacsconf.org/2024/talks/hyperdrive" title="New in hyperdrive.el: org-transclusion, easy installation, and more!" data-slug="hyperdrive"><title>11:10-11:30 New in hyperdrive.el: org-transclusion, easy installation, and more!</title><rect x="203" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(232,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">hyperdrive</text></g></a><a href="https://emacsconf.org/2024/talks/theme" title="My journey of finding and creating the “perfect” Emacs theme" data-slug="theme"><title> 1:00- 1:10 My journey of finding and creating the “perfect” Emacs theme</title><rect x="376" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(389,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">theme</text></g></a><a href="https://emacsconf.org/2024/talks/water" title="Watering my (digital) plant with Emacs timers" data-slug="water"><title> 1:30- 1:40 Watering my (digital) plant with Emacs timers</title><rect x="423" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(436,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">water</text></g></a><a href="https://emacsconf.org/2024/talks/shell" title="Emacs as a Shell" data-slug="shell"><title> 1:55- 2:35 Emacs as a Shell</title><rect x="462" y="15" opacity="0.8" width="62" height="59" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(522,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">shell</text></g></a><a href="https://emacsconf.org/2024/talks/literate" title="Literate Programming for the 21st Century" data-slug="literate"><title> 2:50- 3:10 Literate Programming for the 21st Century</title><rect x="549" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(578,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">literate</text></g></a><a href="https://emacsconf.org/2024/talks/writing" title="Emacs Writing Studio" data-slug="writing"><title> 3:30- 3:40 Emacs Writing Studio</title><rect x="611" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="5,5,5" fill="peachpuff"></rect><g transform="translate(624,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">writing</text></g></a><a href="https://emacsconf.org/2024/talks/rust" title="An Experimental Emacs Core in Rust" data-slug="rust"><title> 3:55- 4:15 An Experimental Emacs Core in Rust</title><rect x="650" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(679,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">rust</text></g></a><a href="https://emacsconf.org/2024/talks/sat-close" title="Saturday closing remarks" data-slug="sat-close"><title> 4:35- 4:45 Saturday closing remarks</title><rect x="713" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(726,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">sat-close</text></g></a><g transform="translate(0,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">9 AM</text></g><g transform="translate(94,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">10 AM</text></g><g transform="translate(188,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">11 AM</text></g><g transform="translate(282,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">12 PM</text></g><g transform="translate(376,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">1 PM</text></g><g transform="translate(470,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">2 PM</text></g><g transform="translate(564,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">3 PM</text></g><g transform="translate(658,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">4 PM</text></g><g transform="translate(752,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">5 PM</text></g></g><g transform="translate(0,150)"><title>Schedule for Sunday</title><rect width="800" height="150" x="0" y="0" fill="white"></rect><text font-size="10" fill="black" y="12" x="3">Sunday</text><a href="https://emacsconf.org/2024/talks/sun-open" title="Sunday opening remarks" data-slug="sun-open"><title> 9:00- 9:10 Sunday opening remarks</title><rect x="0" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(13,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">sun-open</text></g></a><a href="https://emacsconf.org/2024/talks/flp" title="The Free Life Planner: Empowering Lives with Emacs-Based AI" data-slug="flp"><title> 9:10- 9:30 The Free Life Planner: Empowering Lives with Emacs-Based AI</title><rect x="15" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(44,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">flp</text></g></a><a href="https://emacsconf.org/2024/talks/graph" title="Graph mode - A major mode to create, edit and display discrete element graphs." data-slug="graph"><title> 9:45-10:05 Graph mode - A major mode to create, edit and display discrete element graphs.</title><rect x="70" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(99,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">graph</text></g></a><a href="https://emacsconf.org/2024/talks/gypsum" title="Gypsum: my clone of Emacs and ELisp written in Scheme" data-slug="gypsum"><title>10:25-10:45 Gypsum: my clone of Emacs and ELisp written in Scheme</title><rect x="133" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="" fill="lightblue"></rect><g transform="translate(162,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">gypsum</text></g></a><a href="https://emacsconf.org/2024/talks/p-search" title="p-search: a local search engine in Emacs" data-slug="p-search"><title>11:05-11:25 p-search: a local search engine in Emacs</title><rect x="196" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(225,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">p-search</text></g></a><a href="https://emacsconf.org/2024/talks/pgmacs" title="PGmacs: browsing and editing PostgreSQL databases from Emacs" data-slug="pgmacs"><title>11:45-11:55 PGmacs: browsing and editing PostgreSQL databases from Emacs</title><rect x="258" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="" fill="lightblue"></rect><g transform="translate(271,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">pgmacs</text></g></a><a href="https://emacsconf.org/2024/talks/learning" title="Survival of the Skillest: Thriving in the Learning Jungle" data-slug="learning"><title> 1:00- 1:20 Survival of the Skillest: Thriving in the Learning Jungle</title><rect x="376" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="5,5,5" fill="peachpuff"></rect><g transform="translate(405,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">learning</text></g></a><a href="https://emacsconf.org/2024/talks/sharing" title="So You Want To Be An Emacs-Fluencer?" data-slug="sharing"><title> 1:35- 1:55 So You Want To Be An Emacs-Fluencer?</title><rect x="431" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="5,5,5" fill="peachpuff"></rect><g transform="translate(460,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">sharing</text></g></a><a href="https://emacsconf.org/2024/talks/casual" title="Re-imagining the Emacs User Experience with Casual Suite" data-slug="casual"><title> 2:10- 2:30 Re-imagining the Emacs User Experience with Casual Suite</title><rect x="486" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(515,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">casual</text></g></a><a href="https://emacsconf.org/2024/talks/blee" title="About Blee: towards an integrated Emacs environment for enveloping our own autonomy directed digital ecosystem" data-slug="blee"><title> 2:50- 3:10 About Blee: towards an integrated Emacs environment for enveloping our own autonomy directed digital ecosystem</title><rect x="549" y="15" opacity="0.8" width="31" height="59" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(578,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">blee</text></g></a><a href="https://emacsconf.org/2024/talks/julia" title="Exploring Shared Philosophies in Julia and Emacs" data-slug="julia"><title> 3:30- 3:35 Exploring Shared Philosophies in Julia and Emacs</title><rect x="611" y="15" opacity="0.8" width="7" height="59" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(616,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">julia</text></g></a><a href="https://emacsconf.org/2024/talks/transducers" title="Transducers: finally, ergonomic data processing for Emacs!" data-slug="transducers"><title> 4:00- 4:30 Transducers: finally, ergonomic data processing for Emacs!</title><rect x="658" y="15" opacity="0.8" width="47" height="59" stroke="black" stroke-dasharray="" fill="peachpuff"></rect><g transform="translate(703,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">transducers</text></g></a><a href="https://emacsconf.org/2024/talks/sun-close" title="Sunday closing remarks" data-slug="sun-close"><title> 4:50- 5:00 Sunday closing remarks</title><rect x="737" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(750,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">sun-close</text></g></a><g transform="translate(0,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">9 AM</text></g><g transform="translate(94,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">10 AM</text></g><g transform="translate(188,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">11 AM</text></g><g transform="translate(282,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">12 PM</text></g><g transform="translate(376,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">1 PM</text></g><g transform="translate(470,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">2 PM</text></g><g transform="translate(564,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">3 PM</text></g><g transform="translate(658,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">4 PM</text></g><g transform="translate(752,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">5 PM</text></g></g></svg>
Coloring by availability:
- light blue: constraint is <= a time
- peach: constraint is >= a time
|
