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[[!meta title="Conference-day instructions for speakers"]]
[[!meta copyright="Copyright © 2021 Sacha Chua"]]
# How to check in
Please check in at least 30 minutes before the start of your Q&A
session. You can check in on IRC by joining the #emacsconf-org channel
on libera.chat using your favorite IRC client or using
[https://chat.emacsconf.org](https://chat.emacsconf.org/?join=emacsconf-org).
If you want, you can also join the channel for your track as well
(either #emacsconf-gen or #emacsconf-dev). Say something like "Hi,
this is <your name> checking in" in the \#emacsconf-org channel
and one of the organizers will check you in. If you are having a hard
time with IRC, e-mail <emacsconf-submit@gnu.org> and we can give you
the URL of a BigBlueButton room to join.
# The process
- If you want to do Q&A over IRC or Etherpad:
- You can hang out in the IRC channel for your track and/or on the
pad for your talk.
- If you want to do Q&A over Mumble:
- You can connect to mumble.emacsconf.org.
- If you want to do Q&A in a BigBlueButton room (ex: quick demoes):
- We'll set you up in a BigBlueButton room (check your e-mail for
the URL, or ask in #emacsconf-org). You can keep watching the
conference or doing other things while waiting there. We'll let
you know shortly before your prerec ends. If you want, you can get
things ready for whatever you might want to demonstrate.
- Please use headphones or earphones to minimize the risk of audio
feedback. Webcams are optional.
- While your prerec plays: people will add notes and questions on the
pad, or they'll ask them on IRC. Volunteers will try to copy all the
questions to the pad. If you're looking at the Etherpad or IRC, you
can start answering whenever you like.
- General notes about answering questions:
- You can answer questions in any order, and you can skip any questions you like.
- You don't have to answer questions right away. If you want to take
some time to think about things, that's okay.
- If you're answering questions by voice and the host is not reading
the questions out for you, please read the question out before you
answer it. This makes it easier to follow the conversation and to
copy the answers to the talk page afterwards.
- After your prerec finishes:
- If you're doing IRC/Etherpad: we'll let people know where to ask
questions and we can read out some of the questions and answers
that are there.
- If you're on Mumble: we'll pull you into the channel room and the
streamer will connect to it. When we confirm that you can be
heard, you and the host can go ahead with the Q&A.
- If you're doing Q&A in a BBB room:
- We'll switch the stream to broadcast from the BBB room you're
in, and we'll start recording the session so that Q&A can be
available after the conference. We'll give you a signal when the
Q&A is ready to start.
- Depending on your preferences, the host can read questions to
you, or you can read questions off the pad/IRC yourself.
- We'll open up the Q&A for other people to join if there's time
for a longer discussion. If so, this conversation can continue
for as long as you like. If it's time for the next talk to
start, we'll give you a heads-up and your Q&A can continue off
the stream in the same BBB room. When you are ready to stop
answering questions, you can wrap up however you'd like and
leave the meeting.
- After the conference, we'll collect questions and answers from IRC
and the pad. We'll put them on the talk page and e-mail them to you
in case you want to follow up or keep the conversation going. We'll
also work on extracting the videos from the Q&A sessions and we'll
post them on the talk page.
# Other notes
- The schedule on your talk page is still tentative. Please check your
talk page for updates, especially on the day of the talk. We've done
some dry-runs, but just in case it turns out that running two tracks
at the same time leaves us too frazzled, we may drop back to one
track with Q&A on an alternate stream. We'll try our best to keep
your talk in the same general timeslot (ex: Saturday morning,
Saturday afternoon, Sunday morning, Sunday afternoon). If we need to
do that, or if there are other big changes to your schedule on the
day of your talk, you'll get an e-mail from us with a subject like
"URGENT: EmacsConf 2022: ...".
- Doing a tech check can help if you want to do live Q&A.
https://test.bigbluebutton.org has a self-serve tech check.
- Please let us know if you're running late or if it turns out you
can't make it. Drop by #emacsconf-org, e-mail us at
<emacsconf-submit@gnu.org> , or use the emergency contact
information from the check-in instructions email. If we start
worrying, we'll reach out to you via your emergency contact
information.
Thank you so much for putting so much time and energy into sharing what you know at EmacsConf!
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