path: root/2022/captions/emacsconf-2022-meetups--attending-and-organizing-emacs-meetups--bhavin-gandhi--main.vtt

WEBVTT captioned by bhavin192

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Hello everyone, welcome to my talk.

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I hope you all have been

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enjoying EmacsConf so far, like I am.

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But you might be wondering,

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"How do I meet fellow Emacs users

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after the conference?"

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What if I tell you there is a way?

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The answer is local meetups.

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These are user groups who arrange events

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at some frequency, they meet at some frequency.

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That's what we are going to talk about today:

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attending and organizing Emacs meetups.

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In other words, enjoying your Emacs journey

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with more folks!

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I am Bhavin, I am from India,

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and I have been organizing

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Emacs Asia Pacific meetup

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since last few months [almost 2 years].

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We will be talking about online meetups

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most of the time.

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The beauty of online meetups is,

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you can join any meetups

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if the time permits,

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if the time zone is same.

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And there is no barrier.

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So let's get started.

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Let's see how a meetup looks like.

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We will see one of the Emacs APAC meetup's

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snippet, basically.

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[Ihor]: There is something called org-indent-mode.

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So, it's like this org-adapt-indentation

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which is like electric indent.

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Like when you press enter, it will indent.

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There is org-indent-mode, which does not require you

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to actually make the indents physically

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in the file.

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It will make things appear indented.

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This one?

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Yeah.

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[Bhavin]: org-adapt-indentation.

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Okay.

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Looks interesting, right?

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So, let's get into more details.

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You might have a question:

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"Why I should attend meetups?"

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That's a good question.

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You should always ask "why".

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It's an opportunity to learn together.

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You basically meet like-minded people,

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like-minded Emacs users,

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and you can always have fun, right?

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You still might have a question:

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"I am a beginner."

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I would say that's a great avenue for you.

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You get to discover more things.

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You can get help if you are facing

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any issues, any errors.

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And always keep in mind that it's okay

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if you don't understand everything

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from the discussions.

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There are going to be times where everything is…,

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all the topics you are not able to understand,

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which is totally fine.

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"I am an experienced user."

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I would say that's even better

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because you can help others

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during the meetup.

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And usually, in Emacs or in general,

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there is always something new to learn.

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There are plenty of packages.

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There might be something

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you have never tried.

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And there are always going to be

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different workflows of using something.

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So now, how do I become part of a meetup, right?

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"How do I become part of a meetup group?"

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The first step you might be doing is

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finding a meetup.

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There is this page,

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EmacsWiki page called Usergroups,

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currently maintained

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by Leo and Sacha.

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So, let's see how that page looks like.

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As you can see, this page tells you

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about all the upcoming events.

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And it also has a list of all the meetup groups.

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So, you can find all the groups there.

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Once you find one,

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you need to join them, right?

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How to join differs from group to group

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but usually you will find a way to subscribe

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to their mailing list or RSS feed,

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join their IRC channels.

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They might have accounts on some platforms

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like Mobilizon or meetup.com.

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You can just go there and join,

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so that you get notified

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whenever there is a new event.

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Now, seeing that list,

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you might say, "There are too many events

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of my interest."

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Don't worry, there is a solution.

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There is an Emacs calendar,

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you can subscribe to this calendar.

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Let's see what all events

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are there in this particular calendar.

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This month there is Emacs Berlin to start with

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and then there is EmacsConf,

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then Emacs APAC is also there.

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Let's see…, there is a companion website

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for this calendar as well.

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Let's go to the website also.

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You will see all the options, how to import it.

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There is ICS file,

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there are different time zones,

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Org mode files.

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You can just go there and subscribe.

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"How do I make most of it?

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If I am attending a meetup,

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how do I make most of it?"

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I would say never hesitate

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from asking questions.

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If there is something new,

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something you don't understand,

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just go ahead and ask questions.

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Ask for help if you are stuck somewhere.

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There are going to be new things,

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so make sure you note them down,

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and you can try those later.

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If possible, have a microphone or webcam on,

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so that you can connect with others very easily.

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If that's not an option for some reason,

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it's fine, you can always use chat

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and interact with everyone.

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So, don't make that a reason for not attending.

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Go ahead and attend,

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even if you just have chat as an option

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to interact with others.

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"Wait, I still have questions."

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Definitely.

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If you have more questions,

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go ahead and post those.

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I will come to them at the end.

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Now we know how to attend,

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what are the things you need to do

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if you want to attend.

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"What if I want to start my own meetup group?"

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Because there is no regional group,

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or there is something very specific

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which you want to start a group about.

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Again, "Why should I start a meetup group?"

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It is a way, I would say, to give back

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to the community by creating a platform

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for people to interact.

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You give speakers a platform,

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you also give a platform to the attendees.

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And obviously to have fun with others.

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There are some common questions

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which might come up,

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something like,

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"How much effort do I need to put?"

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Personally, I don't have to put

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more than two hours a month,

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that's including the time

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I attend the meetup.

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"What if I'm new to Emacs?"

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That's totally fine.

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You don't have to know Emacs,

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you don't have to be an expert

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to start a meetup group.

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That's totally fine.

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You will have more folks joining in

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with different experiences.

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That's totally fine to be a beginner

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in Emacs to start a meetup.

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"How do I do it now?"

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So, let's look at some specifics,

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some questions you might need to answer

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in order to start your meetup group.

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Format of the meetup.

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What participants will do during the meetup?

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Let's see one of the options,

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this is one of my favorites.

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Keep it simple, a bit unstructured

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and have free flowing discussions.

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What does that mean?

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That basically means letting people

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ask questions, share new things they have found,

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let them ask doubts, let them ask for help.

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During this free flowing discussions,

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you can go through Emacs News as well,

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go through the topics, and you might find

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something interesting which you can talk about.

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Why I prefer discussions?

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Discussions basically give an opportunity

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to all the participants to participate.

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They get to talk about what they know

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rather than just having one way talk.

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They can basically participate

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by putting up their thoughts.

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Everyone gets to learn more

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as topics change.

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Usually during these free flowing discussions,

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topics keep changing

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and that's how you get to learn more.

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This also has less friction for the speakers.

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They won't have a burden that,

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"Okay, I have a talk in the meetup

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I need to prepare."

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That just increases friction for them

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to participate.

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If you are having a free flowing discussion,

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it's basically just a matter of saying,

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"Hey, maybe I would like to share my screen,

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and I'll talk about this particular thing."

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What about talks?

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Everyone loves talks, even I do.

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So, make sure you are also accommodating talks,

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allow people to submit talks,

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and have talks plus discussions.

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You can also host watch parties.

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You can pick up

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any of the talks from EmacsConf

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for anything which is out there,

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and you can watch it together,

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and you can have discussion

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about that particular talk.

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The next question

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you might need to answer

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is frequency of the meetup.

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How often the group is going to meet?

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One option is recurring meetups.

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So something like, you meet every month

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on a specific day time.

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Another option is one-off meetups.

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You can meet whenever you have

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some specific talk,

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some specific discussion topic.

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What you can do about the timing is,

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if you are targeting a specific region,

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make sure [people from] all the time zones

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from that region are able to attend.

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Now you have figured out everything

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and you are going to schedule the meetup.

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So, "Should I schedule and just wait?"

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No.

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Go ahead and spread the word about it.

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Let's see what we can do.

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You can post on social media about your event.

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Usually do it a week or two before,

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so that people can plan their other things.

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Share it on local GNU/Linux user groups.

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They might have IRC channels, mailing lists,

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so you should share your event there.

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Reddit seems to be a popular place as well.

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Many people follow and are there,

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so you can post about your event there as well.

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The next option is adding your event

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to Emacs calendar.

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You should get your event added

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to the EmacsWiki and the calendar,

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which we saw in the first part.

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And the instructions are given there.

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So, whenever you schedule a meetup,

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you should definitely add your event

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to those places.

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Next thing you should do is…,

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these are few points

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which you should do during the meetup.

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You should start with the introductions.

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Introductions serve as an icebreaker, usually.

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They make everyone speak about themselves,

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so that everyone knows each other

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a bit at least.

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Make sure it is possible for others

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to participate via chat.

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So, if there are some messages in the chat,

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make sure you relay those to others

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who are talking via audio/video.

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Share your website at the end,

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so that people know and they can follow it,

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and they can join the next event.

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The next is keeping track of time.

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Make sure you keep track of time.

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Have some time, let's say, 1 hour

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or slightly more than that

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and time-bound your event,

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so that we respect everyone's time

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and we conclude in time.

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Now your meetup was done,

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it was good, people attended.

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What's next?

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Publishing the recordings, I would say.

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You should consider publishing the talks

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or discussions both.

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The reason being people can revisit the things.

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Usually people go back

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and watch the recordings again.

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And those who were not able to attend,

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they can also participate

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by watching the recording.

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You can do even more.

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You can have captions for the videos,

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so that people can enjoy the talks

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way better than just audio video.

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And you can even have written summaries

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of the discussions,

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something like with links.

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Let's see some of the examples of summaries.

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This is one of the summaries

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for Austin meetup

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and this is written by someone

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who is participating during that meetup.

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You can see they have put up their thoughts,

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what they think about something

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they got to know in the event.

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Another example we can see is M-x Research.

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You can see they have put up

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all the discussion points.

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They even have action items from the meetup.

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One more example we can see is Emacs APAC.

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What I have done here is,

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I have mentioned the topic and links,

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who shared what.

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And that's about post meetup stuff.

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You can keep it simple.

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Just start with hosting your video recordings,

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and just start with basic links and details.

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So, are we ready to start a meetup?

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Definitely.

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Let's see some of the points

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or checklist, I would say,

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you should do before you start

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a meetup group.

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What are the next steps?

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Have a co-organizer.

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So, have at least one co-organizer or person

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to talk to during the meetup,

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so that even if no one shows up

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you will have someone to talk to

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and you both can discuss

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about the topic you decided to.

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If your friend or the person

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you have reached out to

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are hesitant to become a "co-organizer",

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because that feels like responsibility,

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it's fine.

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You can ask them to just come with you

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and have the discussion during the event.

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And like Andrea explained

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in his talk about 'buddy',

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buddy is someone who is helping you

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with your Emacs journey.

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Buddies and their mentees

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can make their meeting public,

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and that can be a good way to start

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or spin-off a meetup.

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Have a website for your meetup.

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You should definitely have a website

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where people can go and read

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about your event or the group.

16:08.640 --> 16:10.280
Keep it simple.

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Have RSS feed, so that people can subscribe.

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And whenever you have new talks,

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make sure you add those talks

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to the announcement pages.

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Let's quickly see some of the example websites.

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The first one here is again

16:32.480 --> 16:34.160
Emacs Asia-Pacific event.

16:34.160 --> 16:36.880
You can see we have details,

16:36.880 --> 16:41.080
what is the timing, how to submit a talk,

16:41.080 --> 16:42.000
how to attend.

16:42.000 --> 16:45.720
Next example is Emacs Berlin.

16:45.720 --> 16:47.480
So, you can see they have mentioned

16:47.480 --> 16:48.680
what is the next event,

16:48.680 --> 16:51.440
which were the previous events,

16:51.440 --> 16:53.840
how to participate, how to stay updated.

16:53.840 --> 16:57.040
And similarly, there is M-x Research as well.

16:57.040 --> 16:59.080
They have mentioned what are the events,

16:59.080 --> 17:00.600
what are the upcoming events and all.

17:00.600 --> 17:09.280
You can just get started

17:09.280 --> 17:11.160
by taking any of the websites,

17:11.160 --> 17:13.040
and just modify it to your liking.

17:13.040 --> 17:14.200
That's totally fine.

17:14.200 --> 17:17.640
The next thing you will need

17:17.640 --> 17:19.080
is a video conferencing tool.

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It should support video, screen share, chat.

17:23.360 --> 17:25.120
These are the few of

17:25.120 --> 17:27.680
the free software options.

17:27.680 --> 17:29.240
One is BigBlueButton

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and another is Jitsi Meet.

17:31.000 --> 17:33.040
You can request for an account

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on the given instance to EmacsConf organizers

17:36.840 --> 17:38.280
on this mailing list,

17:38.280 --> 17:40.400
or you can stick to any

17:40.400 --> 17:42.280
of the Jitsi Meet instances.

17:42.280 --> 17:45.960
Communication media.

17:45.960 --> 17:47.280
You should have at least some way

17:47.280 --> 17:51.120
for people to interact post meetup

17:51.120 --> 17:53.000
or before the meetup.

17:53.000 --> 00:17:57.385
You can use any of the existing IRC channels, #emacsconf,

00:17:57.386 --> 00:17:59.880
or maybe you can use the existing

17:59.880 --> 18:01.720
GNU/Linux user groups lists.

18:01.720 --> 18:07.600
I would recommend you to read or watch

18:07.600 --> 18:11.000
"Starting an Emacs meetup" by Harry Schwartz.

18:11.000 --> 18:13.080
They have mentioned details

18:13.080 --> 18:14.840
about in-person meetups,

18:14.840 --> 18:17.720
but there are many important points

18:17.720 --> 18:20.080
to consider in that post

18:20.080 --> 18:21.320
as well as in the recording.

18:21.320 --> 18:23.200
So, go ahead and definitely watch

18:23.200 --> 18:24.840
before you start your meetup.

18:24.840 --> 18:29.560
If you need any help with

18:29.560 --> 18:32.520
BigBlueButton account, hosting,

18:32.520 --> 18:35.280
or captioning the talk recordings

18:35.280 --> 18:37.160
for very specific or good talks,

18:37.160 --> 18:38.880
don't hesitate to reach out to

18:38.880 --> 18:40.480
EmacsConf organizers.

18:40.480 --> 18:42.320
There are many volunteers

18:42.320 --> 18:43.560
subscribed to that list,

18:43.560 --> 18:45.920
so you will definitely find

18:45.920 --> 18:50.080
someone to help you.

18:50.080 --> 18:50.760
I had one idea.

18:50.760 --> 18:53.240
If you are one of the organizers,

18:53.240 --> 18:55.400
or if you plan to start a meetup,

18:55.400 --> 18:57.360
I was thinking if

18:57.360 --> 18:59.280
we can have a common platform

18:59.280 --> 19:00.400
for all the organizers

19:00.400 --> 19:01.240
to discuss what they are doing,

19:01.240 --> 19:04.000
what they are experimenting.

19:04.000 --> 19:06.920
If you are interested,

19:06.920 --> 19:10.400
drop me an email at this email address.

19:10.400 --> 19:13.200
If I get somewhere with this idea,

19:13.200 --> 19:15.440
I will definitely involve everyone

19:15.440 --> 19:16.280
who is interested.

19:16.280 --> 19:21.240
With that, we come to the end of my talk.

19:21.240 --> 19:23.440
I would like to thank Sacha and Leo

19:23.440 --> 19:26.560
for their inputs while I was creating this talk,

19:26.560 --> 19:30.040
and thank you for joining.

19:30.040 --> 19:35.280
Now it is time for the questions.