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[[!meta title="Conference-day instructions for speakers"]]
[[!meta copyright="Copyright © 2021 Sacha Chua"]]
# How to check in
You can check in on IRC by going to
[https://chat.emacsconf.org](https://chat.emacsconf.org/?join=emacsconf,emacsconf-org).
and joining the #emacsconf-org channel (and optionally the #emacsconf
channel as well). You can also use your favourite IRC or Matrix client
instead.
Say something like "Hi, this is <your name> checking in"
in the \#emacsconf-org channel and one of the organizers will check you in. If
you are having a hard time with IRC, e-mail <emacsconf-submit@gnu.org>
and we can give you the URL of a BigBlueButton room to join.
# The process
- When you check in, you can let us know where you prefer to look for
questions (live Q&A, IRC in #emacsconf-questions or on [Etherpad](https://etherpad.wikimedia.org/p/emacsconf-2021))
- If you want to do live Q&A (ex: a quick demo if asked), we'll set
you up in a BigBlueButton room. You can keep watching the conference
or doing other things while waiting there. We'll let you know
shortly before your prerec ends.
- While your prerec plays, people will add questions on IRC or Etherpad.
- Volunteers will scramble madly to relay questions to your preferred
area.
- You can start answering them if you want, or you can get things
ready for a quick demo if you're doing live Q&A.
- After your prerec finishes:
- If you're doing IRC/Etherpad: we'll let people know where to ask
questions and we can read out some of the questions and answers
that are there.
- If you're doing live Q&A:
- We'll switch the stream to broadcast from the BBB room you're in.
- Depending on your preferences, one of the organizers can read
questions to you, or you can read questions off the pad/IRC
yourself.
- We'll let you know if there are additional questions or if we
need to wrap up.
- After the conference, we'll collect questions and answers from IRC
and the pad. We'll put them on the talk page and e-mail them to you
in case you want to follow up or keep the conversation going.
# Tips and backup plans
- Doing a tech check can help if you want to do live Q&A.
https://test.bigbluebutton.org has a self-serve tech check.
- Please let us know if you're running late or if it turns out you
can't make it. Drop by #emacsconf-org, e-mail us at
<emacsconf-submit@gnu.org> , or use the emergency contact
information from the check-in instructions email.
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