[[!meta title="Call for Proposals - DRAFT"]]
[[!meta copyright="Copyright © 2020 Amin Bandali, Sacha Chua, David Bremner<br />
Copyright © 2021 Amin Bandali, Sacha Chua, Leo Vivier"]]
**This document is a draft.**
**EmacsConf 2021 | November 27 and 28, 2021 | Online Conference**
[[EmacsConf 2021|2021]] will be a virtual conference on **November 27
and 28, 2021 (Sat-Sun)**. If you wold like to present at the
conference, please [[submit your proposal|cfp]] by **September 30,
EmacsConf 2021 is about the joy of [Emacs][emacs] and Emacs Lisp.
Come share your experiments and adventures with the Emacs text editor
/ operating system / way of life! We welcome speakers of **all
backgrounds** and **all levels of experience**, including newcomers
giving their first talk. What have you found exciting about Emacs
lately? What do you wish someone had told you when you were starting
out or learning more? What part of your workflow might inspire
someone to get into Emacs or go deeper?
A great way to get started with writing a proposal is to start by
exploring the programs from previous years: [[2020|2020/schedule]],
[[2019|2019/schedule]], [[2015|2015/schedule]], [[2013|2013#program]].
You might also find some neat ideas on the [[ideas]] page. Feel free
to add yours there too! If you are still not sure, come by our IRC
channel `#emacsconf` on `irc.libera.chat` and say hi. You can join
the chat using [your favourite IRC client][libera-emacsconf], or by
pointing your web browser to [chat.emacsconf.org][chat] which runs our
self-hosted instance of [The Lounge][thelounge] free software web IRC
All kinds of people use Emacs for all kinds of things. We would love
it if EmacsConf 2021 could highlight interesting perspectives and
reflect the diversity of our community. If you know someone who might
have a good idea for a talk, please reach out to them and encourage
them to submit a proposal. Many people (especially from
underrepresented groups such as women, people of colour, and
non-developers) might not consider themselves expert enough to share
their thoughts. If you let them know that you value their knowledge
and maybe even suggest something that you think others would like to
hear more about, they may realize that they have something worth
sharing and that we would love to hear from them.
## Important dates
For EmacsConf 2021, we are planning for 9am to 5pm Toronto/EST
(2pm-10pm UTC) on November 27 and 28. Depending on people's
availability, it might be two half-days.
<td colspan="2" align="left">CFP opens</td>
<td colspan="2" align="right">August 4, 2021</td>
<td colspan="2" align="left">CFP closes</td>
<td colspan="2" align="right">September 30, 2021</td>
<td colspan="2" align="left">Speaker notifications</td>
<td colspan="2" align="right">October 15, 2021</td>
<td colspan="2" align="left">Schedule published</td>
<td colspan="2" align="right">October 31, 2021</td>
<td colspan="2" align="left">EmacsConf 2021!</td>
<td colspan="2" align="right">November 27 and 28, 2021</td>
If you are not available during the conference itself but you have a
neat idea that you would like to share, please propose it anyway!
You can always handle questions after the conference, and we might
even be able to coordinate with other Emacs meetups for regional
events (if you're an Emacs meetup organizer and would like to make
this happen please get in touch with us!).
Please note that although we will try our best to stick to the above
dates in the coming months, given the current state of the world, we
may have to move things around a bit in case of unforeseen events.
Thank you for your patience and understanding.
## Talk formats
We would like EmacsConf 2021 to inspire lots of different people to
explore lots of different things in Emacs. We hope to put together a
stream of quick ideas followed by lots of conversation over IRC and/or
Q&A sessions, with occasional deep dives into topics that many people
might find interesting or useful.
As you think about your talk, consider what you can share in:
- **Up to 10 minutes total:** What is the core idea? What do you want
people to do or remember? You can show just enough to get people
interested and then point them to where they can learn more
afterwards. You can answer questions over IRC, the pad, or the
wiki, and there is no limit to how long that conversation can go.
- **Up to 20 minutes total:** How would you flesh out some of the
points from your 5-10 minute presentation? How can you show the
pieces working together?
- **Up to 40 minutes total:** What would benefit from a deep dive?
How do you keep it engaging?
When you write your proposal, outline what you plan to talk about if
you have 5-10 minutes. If you would like to propose a longer talk,
outline what you might include for a 5-10 minute talk, a 20-minute
talk, and optionally a 40-minute talk.
Example for a 40-minute talk:
- 5-10 minutes: quick demo of the abc package working together with
- 20 minutes: + some customization options to accommodate a different
- 40 minutes: + modifying the behaviour of the package in order to add
Other session formats such as tutorials, workshops, and hangouts are
welcome as well, especially considering all that is going on around
the world, in case you would find those other formats preferable to
a traditional talk format. If you are interested in these or other
session types, please get in touch with us publicly or privately.
We will be happy to work something out with you.
## Office hours
We are aware that it can be a bit intimidating to submit a proposal to
a conference, so we thought we would try and help! This year, we are
opening up the doors of our virtual offices for you to come talk to us
about your proposals with hopes of helping you with any hurdles you
may be facing with preparing your proposal.
We would like to publish a schedule of availabilities of volunteers
for holding office hours. Currently these volunteers consist of some
of the EmacsConf organizers, but we would love to have the help of
other members of the Emacs community as well. If you are a more
experienced Emacs user and would like to help with this, please get
Our first office hour this year is planned for Saturday, August 14,
from 3pm to 4pm UTC with zaeph (Leo Vivier) at the following
BigBlueButton room: <https://bbb.emacsverse.org/b/ban-qye-fd1-5kw>.
## Submitting your proposal
Once you're ready to submit your proposal, the [[submit]] page has the
instructions on how to submit your talk.
We use an anonymized submission process to reduce bias and encourage
contribution. Identifying information will be removed from
submissions by a conference organizer who will not participate in
talk selection. The anonymized submissions will then be reviewed by
a selection committee.
If your talk is approved, we would love it if you could help us make
sure the conference runs smoothly. After we email you with the time
alloted for your talk, we will ask you to:
- prepare a prerecording of your talk, or record it with our help
if that would be easier for you; and
- schedule a short tech-check if you would like to answer questions
in a live session.
## Getting involved
If you would like to help with the conference (planning the sessions,
reviewing proposals, helping with infrastructure, making sessions more
accessible, editing video transcripts, etc), see our [[planning]] page
and come say hi to us at `#emacsconf-org` on `irc.libera.chat`.
Subscribe to our mailing list, [emacsconf-discuss][emacsconf-discuss],
for discussion and announcements about the EmacsConf conference.
We look forward to your ideas and submissions!
## Commitment to freedom
We remain fully committed to freedom, and we will continue
using our infrastructure and streaming setup consisting entirely
of [free software][freesw], much like previous EmacsConf conferences.