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* Things to check or decide
- Can we stream from multiple rooms without getting thoroughly confused?
- Assign rooms shortly before presentation
- *Shortly before presentation:* accommodates reshuffling
- Generating static images
- Before the presentation: Talk title, speaker
- Speaker checked in
- After the presentation: pointer to main conference stream
- After the conference: conference has ended, we'll take some time to prepare the recording
* Workflows
O1 - main organizer, O2 - secondary organizer or volunteer
*** Overview
- Check in via IRC at #emacsconf-org
*** Before the conference
- Do tech checks and get alternative ways to contact speakers (phone number? IRC nick? Something that goes ding?)
- Install Mute Tab extension if desired
*** Start of streaming
- O1 starts streaming
- O2 starts low-resolution mirror (see infra.org in private wiki)
*** Tech check
- Explain process
- Test audio, webcam, screensharing, collaborative pad
- Check if comfortable checking into IRC
- Ask about Q&A preference; OR:
- live Q&A
- Q&A over pad or IRC
- no Q&A
- Get IRC nick and emergency contact information
- Record name pronunciation
*** Shortly before the presentation
- Speaker checks in via IRC
- O2 directs speaker to available room
- Speaker joins talk room
- O2 makes speaker presenter and moderator, does tech check
- Speaker tries screen sharing and webcam
- O2 briefs speaker on process, including having the speaker say their name clearly and do a quick intro to their talk
- O2 notifies O1 with link to the talk room
- O1 joins meeting and gives go-ahead
- O2 starts recording in BBB
- O2 announces on IRC
*** During the presentation
- OR:
- Live presentation?
- Speaker presents, keeping an eye on the collaborative pad for questions
- O1 stays with speaker to stream and to help with questions and timing
- Prerecorded? O1 plays prerecorded video on computer
- If there is another speaker, O2 moves to next room for setup
*** Q&A
- O1 joins speaker's room if not already there
- O1 gives go-ahead to start Q&A
- Speaker reads questions off the pad or gets questions from O1
- O1 goes to next talk when ready
*** Scenarios
**** Prerecorded presentations
- Amin will play it on his computer and stream from there
**** Tech issues
- If can't be easily resolved, play pre-recorded talk early and try again later (or follow up)
- Stream a technical issues slide to the end point
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