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* Things to check or decide
- Can we stream from multiple rooms without getting thoroughly confused?
- Assign rooms shortly before presentation
- *Shortly before presentation:* accommodates reshuffling
- Generating static images
- Before the presentation: Talk title, speaker
- Speaker checked in
- After the presentation: pointer to main conference stream
- After the conference: conference has ended, we'll take some time to prepare the recording
* Workflows
** If we have four rooms
O1 - main organizer, O2 - secondary organizer or volunteer
*** Overview
- Check in via IRC, 4 rooms
*** Before the conference
- Do tech checks and get alternative ways to contact speakers (phone number? IRC nick? Something that goes ding?)
- Turn on audio alert
- Install Mute Tab extension if desired
*** Tech check
- Explain process
- Test audio, webcam, screensharing, collaborative pad
*** Shortly before the presentation
- Speaker checks in via IRC
- O2 directs speaker to available room
- Speaker joins talk room
- O2 makes speaker presenter and moderator, does tech check
- Speaker tries screen sharing and webcam
- O2 notifies O1 with link to the talk room
- O1 joins meeting and gives go-ahead
- O2 starts recording in BBB
- O2 announces on IRC
*** During the presentation
- Speaker presents, keeping an eye on the collaborative pad for questions
- O1 stays with speaker to help with questions and timing
- If there is another speaker, O2 moves to next room for setup
*** After the presentation
- O1 announces next steps
- O1 goes to next talk when ready
- Speaker continues with extended presentation if they want - will be recorded
*** Scenarios
**** Prerecorded presentations
- Amin will play it on his computer and stream from there
**** Tech issues
- If can't be easily resolved, play pre-recorded talk early and try again later (or follow up)
- Stream a technical issues slide to the end point
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