diff options
Diffstat (limited to 'volunteer')
| -rw-r--r-- | volunteer/checkin.md | 33 | ||||
| -rw-r--r-- | volunteer/host.md | 85 | ||||
| -rw-r--r-- | volunteer/irc.md | 5 |
3 files changed, 58 insertions, 65 deletions
diff --git a/volunteer/checkin.md b/volunteer/checkin.md index 89036829..9565d191 100644 --- a/volunteer/checkin.md +++ b/volunteer/checkin.md @@ -14,21 +14,14 @@ that they're ready to go live as soon as their video finishes. # Preparation -You'll need an account on bbb.emacsverse.org, and we'll set you up -with moderator access on the relevant BBB rooms. - We'll share a list of talks for your shift with: - starting time - talk title - track - speaker name -- pronunciation -- pronouns -- BBB room URL +- BBB room URL and moderator code - pad URL -- email address -- emergency contact information # Process @@ -45,15 +38,20 @@ When you notice a speaker checking in, you can use something like `/msg NICK Hi, let me help you get checked in. Please join BBB_URL .` to send a private message to the speaker with the Big Blue Button URL. -Join the BBB room. If you do not have moderator access, let sachac know. +Join the BBB room using the URL and the provided +moderator code. If you do not have moderator +access, let sachac know. -The BBB rooms will be set up so that people can join without approval. -When the speaker arrives, you can take a few moments to say hi to -them, thank them for presenting at EmacsConf, etc. +The BBB rooms will be set up so that people can +join without approval, and the speakers will also +have the moderator code. When the speaker arrives, +you can take a few moments to say hi to them, +thank them for presenting at EmacsConf, etc. -Click on their name and choose **Promote to moderator.** +**If the speakers aren't moderators yet:** -Click on their name again and choose **Make presenter.** +1. Click on their name and choose **Promote to moderator.** +2. Click on their name again and choose **Make presenter.** **Checklist with notes:** @@ -93,10 +91,9 @@ In between checking in people, feel free to enjoy the conference! ## What if a live Q&A session is starting within 30 minutes and the speaker hasn't shown up yet? -Let us know on `#emacsconf-org`. You or another organizer can contact -them using their emergency contact info. If you prefer to not use your -phone, you can ask one of the organizers in #emacsconf-org and we'll -call the speaker for you. +Let us know on `#emacsconf-org` and we'll contact +the speaker using their emergency contact +information. If the speaker is still not available, we can stream any ongoing Q&A sessions or open it up for community discussion. diff --git a/volunteer/host.md b/volunteer/host.md index bd891a33..70a7ca66 100644 --- a/volunteer/host.md +++ b/volunteer/host.md @@ -2,33 +2,42 @@ # Responsibilities +For talks with IRC/pad/e-mail Q&A: + +- No hosting needed, we can just leave IRC/Etherpad on screen. + +For talks done live (no prerecorded video): + +- Start the recording (if not already recording) +- Give the speaker time warnings (5 minutes before next talk starts, 2 minutes before next talk starts) + For talks with live Q&A sessions: -- Start the recording +- Start the recording (if not already recording) - Ask the speaker questions from the pad and read out feedback if you want - (optional) Monitor IRC for questions as well -- (optional) Let the other organizers know when you're ready for conference - participants to join the Q&A; moderate the discussion as needed +- Moderate the discussion as needed - Handle technical issues that turn up - Give the speaker time warnings - Keep things cool -Many speakers find it easier to reply to questions that are spoken -aloud, and this also ensures that the questions get into the -recording. As the host, you can help shape the Q&A session by choosing -the order of questions to ask (unless the speaker wants to address a -different question). You can also help rephrase unclear questions or -help the speaker feel more comfortable by reminding them that they -don't have to answer all the questions. +Many speakers find it easier to reply to questions +that are spoken aloud, and this also ensures that +the questions get into the recording. As the host, +you can help shape the Q&A session by choosing the +order of questions to ask (unless the speaker +wants to address a different question). You can +also help rephrase unclear questions or help the +speaker feel more comfortable by reminding them +that they can answer in any order and they don't +have to answer all the questions. # Preparation -We will give you a list of talks with the times, speaker info, pad -URL, and URL for the live Q&A session. Please keep the Q&A URLs secret -until you are ready for everyone to join the Q&A session. - -We will also add you as a moderator to the rooms for the talks in your -shift. You may want to practice muting people in BBB. +We will give you a list of talks with the times, +speaker info, pad URL, moderator codes, and URL +for the live Q&A session. You may want to practice +muting people in BBB. We strongly recommend using a headset or earphones to minimize audio feedback. Using a headset microphone or an external microphone can @@ -36,14 +45,11 @@ also improve your sound quality. # Process -This year we are experimenting with per-talk pads in order to simplify -the experience for the speakers, since many speakers found it -difficult to find and focus on their section in a long pad. - -At least 5 minutes before the Q&A session starts, go to the provided -URL. If BBB shows you a list of meetings, you can click on **Join** -to join the selected one. If you do not have moderator access, let -us know in `#emacsconf-org` and we can add you. +At least 5 minutes before the Q&A session starts, +go to the meeting room and use the provided +moderator code to become a moderator. If you do +not have moderator access, let us know in +`#emacsconf-org` and we can add you. Have another window for the pad for the current talk. @@ -69,29 +75,24 @@ recording** and confirm that it is on. Double-check that recording is on by seeing whether the button at the top has changed to a red button with a timer. -The Q&A will start out closed; just you and the speaker. Depending on -your comfort level and how the discussion goes, you can let us know -when you would like it to be opened up to general participation by -inviting people out loud (and possibly quickly posting in #emacsconf-org). -Then we will update the public BBB redirect URL to -point to the BBB room so that people can join. This should take less -than a minute to update. People will then be able to join using the -Q&A URL that will be in the talk page and in IRC. That way, -participants can join the Q&A session and ask directly. You can then -shift to be more of a moderator, reminding people to stay on mute -unless it's their turn to speak and muting people as needed. +When the Q&A starts, we'll update the public BBB +redirect URL to point to the BBB room. People will +then be able to join using the Q&A URL that will +be on the talk page and in IRC. That way, +participants can join the Q&A session and ask +their questions directly. BBB sometimes has issues if there are lots of participants with webcams on. If you notice that things are getting slow or choppy, you can ask participants to turn their webcams off. -Please give the speaker a 5-minute warning and a 2-minute warning -before the end of their streamed Q&A session. If you've decided to -open up the Q&A session, it can continue off-stream for as long as the -speaker likes while you move on to the next Q&A session to host. If -the speaker would like to wrap up, they can leave the meeting whenever -they want. You can then thank everyone and move on to the next -presentation. +Please give the speaker a 5-minute warning and a +2-minute warning before the end of their streamed +Q&A session. The Q&A session can continue +off-stream for as long as the speaker likes while +you move on to the next Q&A session to host. If +the speaker would like to wrap up, they can leave +the meeting whenever they want # In case of... diff --git a/volunteer/irc.md b/volunteer/irc.md index beac6dfe..60f01a29 100644 --- a/volunteer/irc.md +++ b/volunteer/irc.md @@ -59,11 +59,6 @@ reference. For Q&A sessions done over IRC, it would also be helpful to copy the answers to the Etherpad. -## Announcing talks and Q&A sessions - -At the indicated time, paste the announcement into the relevant -channel. (This might be automated if we get around to it.) - # In case of... - Incidents: If someone isn't keeping |