diff options
Diffstat (limited to 'organizers-notebook/index.org')
| -rw-r--r-- | organizers-notebook/index.org | 770 |
1 files changed, 662 insertions, 108 deletions
diff --git a/organizers-notebook/index.org b/organizers-notebook/index.org index 17a60f76..31bdb3af 100644 --- a/organizers-notebook/index.org +++ b/organizers-notebook/index.org @@ -41,26 +41,28 @@ Check in with core organizers from the previous year to see who's in. This repository will store submissions, contact information, etc. 1. Create the repository on ~front0~. Ex: - #+begin_src sh :eval no + + #+begin_src sh + export YEAR=2025 sudo su - git cd repositories - mkdir emacsconf-2024-private.git - cd emacsconf-2024-private.git + mkdir emacsconf-$YEAR-private.git + cd emacsconf-$YEAR-private.git git init --bare #+end_src - 2. Edit ~gitolite-admin/config/gitolite-conf~. Add lines for the group and the repo. Commit and push. Ex: + 2. In the ~gitolite-admin~ repo, edit ~conf/gitolite-conf~. Add lines for the group and the repo. Commit and push. Ex: #+begin_example @emacsconf-2024-org = bandali sachac ... repo emacsconf-2024-private - RW+ = @admins @emacsconf-2024-org orga + RW+ = @admins @emacsconf-2024-org orga #+end_example - 3. Clone the private repository into the appropriate location. ~git clone git@git.emacsconf.org:emacsconf-2024-private private~ + 3. Clone the private repository into the appropriate location. ~git clone git@git.emacsconf.org:emacsconf-2025-private private~ ** Create the public organizers' notebook in the wiki :PROPERTIES: :CUSTOM_ID: starting-up-the-conference-planning-process-create-the-public-organizers-notebook-in-the-wiki :END: -Ex: 2024/organizers-notebook/index.org +Ex: file:../2024/organizers-notebook/index.org * Phases and lessons learned :PROPERTIES: :CUSTOM_ID: phases-and-lessons-learned @@ -71,22 +73,100 @@ Ex: 2024/organizers-notebook/index.org :END: Create linked pages -- [ ] year index -- [ ] volunteer page -- [ ] submit page +- [ ] year index: ex: [[file:../2024.md]] +- [ ] volunteer page: ex: [[file:../volunteer.md]] +- [ ] submit page: ex: [[file:../2024/submit.md]] *** How to mark pages as drafts :PROPERTIES: :CUSTOM_ID: phases-and-lessons-learned-draft-cfp-how-to-mark-pages-as-drafts :END: -Put inside double square brackets: =!template id=pagedraft= +Have a Markdown export block with the following contents. Replace { and } with [ and ]. + +#+begin_export md +{{!template id=pagedraft}} +#+end_export md + +*** Wiki template for year index +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-draft-cfp-wiki-template-for-year-index +:END: + +Replace { and } with [ and ]. + +#+begin_example +{{!meta copyright="Copyright © 2021-2022 Amin Bandali; 2023-2025 Sacha Chua"}} + +<p class="center">EmacsConf 2025 | Online Conference<br /> +<b>December 6 and 7, 2024 (Sat-Sun)</b></p> + +<p class="center">{{!img /i/emacsconf-logo1-256.png +alt="EmacsConf logo"}}</p> + +<p class="center">{{<b>Call for Participation</b>|cfp}} | {{Ideas}} | +{{Submit a Proposal|submit}} | {{Volunteer}} | {{Guidelines for Conduct|conduct}}</p> + +<p class="center">EmacsConf is the conference about the joy of +<a href="https://www.gnu.org/software/emacs/">GNU Emacs</a> and +Emacs Lisp.</p> + +We are busy putting things together for EmacsConf 2025, and we would +love to have *your* help to make EmacsConf 2025 amazing, much like the +previous EmacsConfs. See our {{**Call for Participation**|cfp}}, get +involved, and help spread the word! + +We are holding EmacsConf 2025 as an online conference again this year. +We remain fully committed to freedom, and we will continue using our +infrastructure and streaming setup consisting entirely of {free +software}{freesw}, much like previous EmacsConf conferences. + +For general EmacsConf discussions, join the +{emacsconf-discuss}(https://lists.gnu.org/mailman/listinfo/emacsconf-discuss) +mailing list. For discussions related to organizing EmacsConf, join +the +{emacsconf-org}(https://lists.gnu.org/mailman/listinfo/emacsconf-org) +mailing list. You can email us publicly at +<mailto:emacsconf-org@gnu.org> or privately at +<mailto:emacsconf-org-private@gnu.org>. + +Come hang out with us in the `#emacsconf` channel on `irc.libera.chat` +({Libera.Chat}{libera} IRC network). You can join the chat using +{your favourite IRC client}{libera-emacsconf}, or by visiting +{chat.emacsconf.org}{chat} in your web browser. + +{freesw}: https://www.gnu.org/philosophy/free-sw.html +{libera}: https://libera.chat +{libera-emacsconf}: ircs://irc.libera.chat:6697/emacsconf +{chat}: https://chat.emacsconf.org +#+end_example + *** Previous years :PROPERTIES: :CUSTOM_ID: phases-and-lessons-learned-draft-cfp-previous-years :END: [[file:~/proj/emacsconf/wiki/2023/cfp.org][2023]] +*** Update dates +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-draft-cfp-update-dates +:END: + +[[file:~/proj/emacsconf/lisp/emacsconf.el]] +[[file:~/proj/emacsconf/lisp/emacsconf-erc.el]] + +*** Update the IRC topic +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-draft-cfp-update-the-irc-topic +:END: + +#+begin_src emacs-lisp +(erc-cmd-OPALL) +(erc-cmd-CONFTOPIC (emacsconf-replace-plist-in-string + `(:year ,emacsconf-year :cfp-deadline ,emacsconf-cfp-deadline) + "Getting ready for EmacsConf ${year}! Call for proposals: https://emacsconf.org/${year}/cfp by ${cfp-deadline}, volunteer: https://emacsconf.org/volunteer/")) +(erc-cmd-DEOPALL) +#+end_src *** Lessons learned :PROPERTIES: @@ -184,7 +264,7 @@ When proposals come in: SLUG, EMAIL, NAME_SHORT, CUSTOM_ID, TRACK, TIMEZONE, CATEGORY, DATE_SUBMITTED, PUBLIC_EMAIL -** Accept proposals +** Accept proposals :email: :PROPERTIES: :CUSTOM_ID: phases-and-lessons-learned-accept-proposals :END: @@ -200,6 +280,19 @@ For each talk: 3. Create wiki page with ~emacsconf-publish-add-talk~. 4. Use ~emacsconf-publish-info-pages~ and ~emacsconf-publish-schedule~ as needed. 5. Send acceptance e-mail with ~emacsconf-mail-accept-talk~ + +After the CFP ends: + +1. Change the yyyy.md page to remove the CFP and submit links. +2. Update the yyyy/sidebar.md page to remove the CFP and submit links. +3. Update the yyyy/talks.md page to remove the CFP. +4. Change the IRC channel topics. + 1. ~/opall~, + 2. ex: ~/conftopic Getting ready for EmacsConf 2025! Volunteer: https://emacsconf.org/volunteer~ + 3. ~/deopall~ + +[[https://git.emacsconf.org/emacsconf-wiki/commit/?id=9b2c5a6f86d9e4c3faf4c7f028eabb758583fa97][Example git commit]] + ** Draft schedule :PROPERTIES: :CUSTOM_ID: draft-schedule @@ -214,6 +307,16 @@ For each talk: - Q_AND_A: pad - Create draft-schedule section in the public organizers notebook for the year - Add missing items to plan +*** TODO Send draft schedule to speakers :email: +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-draft-schedule-send-draft-schedule-to-speakers +:END: + +1. Evaluate the draft schedule we want to use. +2. ~emacsconf-schedule-update-from-info~ +3. ~C-u M-x emacsconf-mail-template-to-all-groups RET emacsconf-mail-draft-schedule RET~ +4. If that looks good, ~M-x emacsconf-mail-template-to-all-groups~. You can use ~M-x emacsconf-mail-merge-send-all~ to send all the drafts, or send them one by one. + ** Set up backstage and upload :PROPERTIES: :CUSTOM_ID: phases-and-lessons-learned-set-up-backstage-and-upload @@ -224,7 +327,11 @@ See [[emacsconf-ansible:README.org]]. Lessons learned: - Next year, let's get upload.emacsconf.org in place as the domain name so that people don't try to FTP files to it. - +*** DONE Send backstage and upload instructions :email: +CLOSED: [2025-11-12 Wed 13:48] +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-set-up-backstage-and-upload-send-backstage-and-upload-instructions +:END: ** Post the schedule :PROPERTIES: :CUSTOM_ID: phases-and-lessons-learned-post-the-schedule @@ -251,6 +358,7 @@ Process: 1. Review uploaded files with elisp:emacsconf-upload-dired 2. Open the JSON for the file you want to process and use elisp:emacsconf-upload-copy-from-json . If more than one file uses the same extension, provide a suffix to disambiguate them. + If emacsconf-upload-copy-from-json might take a long time, you can also scp the file to your local 3. On res: 1. Create a directory ~/current/files/$slug. 2. Copy the uploaded file from ~/cache as =$video_slug--original.$extension=, or use =rename-original.sh $slug $file=. @@ -259,7 +367,7 @@ Process: 1. update-cache on my computer. 2. elisp:emacsconf-publish-cache-video-data or elisp:emacsconf-cache-all-video-data 3. elisp:emacsconf-publish-backstage-index -** Generate assets +** TODO Generate assets :PROPERTIES: :CUSTOM_ID: phases-and-lessons-learned-generate-assets :END: @@ -276,6 +384,39 @@ Process: - In an empty VTT file, elisp:emacsconf-subed-intro-subtitles - Record the audio and get captions - Splice together into a file that will be processed with subed-record-compile-video. +*** TODO Test videos +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-generate-assets-test-videos +:END: +elisp:emacsconf-stream-generate-test-videos +** Record pronunciations +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-record-pronunciations +:END: +*** DONE Record pronunciations +CLOSED: [2025-11-22 Sat 17:41] +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-record-pronunciations-record-pronunciations +:Effort: 2:00 +:END: +:LOGBOOK: +CLOCK: [2025-11-21 Fri 12:58]--[2025-11-21 Fri 15:10] => 2:12 +:END: + +1. mkdir -p ~/proj/emacsconf/2025/assets/intros ~/proj/emacsconf/2025/assets/in-between +2. cp ~/proj/emacsconf/2024/assets/in-between/template.svg ~/proj/emacsconf/2025/assets/in-between/template.svg +3. elisp:emacsconf-stream-generate-in-between-pages +4. Create ~/proj/emacsconf/2025/assets/intros/intro.vtt +5. elisp:emacsconf-subed-intro-subtitles +6. Record the audio, possibly with subed-record, left, and right. +7. Split the lines for nicer subtitles. +8. Use elisp:subed-record-compile + +*** DONE E-mail speakers asking them to confirm the pronunciations +CLOSED: [2025-11-22 Sat 17:41] +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-record-pronunciations-e-mail-speakers-asking-them-to-confirm-the-pronunciations +:END: ** Prepare the infrastructure :PROPERTIES: :CUSTOM_ID: phases-and-lessons-learned-prepare-the-infrastructure @@ -314,35 +455,130 @@ Onboarding: :END: elisp:emacsconf-pad-prepopulate-shift-hyperlists -*** TODO Send check-in details, schedule update, etc. -SCHEDULED: <2024-11-30 Sat> +*** DONE Check in with speakers for cancellations, adjustments +CLOSED: [2025-11-28 Fri 21:32] :PROPERTIES: -:CREATED: [2024-11-27 Wed 17:34] -:CUSTOM_ID: phases-and-lessons-learned-getting-ready-for-the-conference-send-check-in-details-schedule-update-etc +:Effort: 1:00 +:END: +:LOGBOOK: +CLOCK: [2025-11-21 Fri 11:12]--[2025-11-21 Fri 11:14] => 0:02 :END: -*** Two days before the conference +emacsconf-mail-intro-to-all +*** TODO Record opening remarks +SCHEDULED: <2025-12-02 Tue> :PROPERTIES: -:CUSTOM_ID: phases-and-lessons-learned-getting-ready-for-the-conference-two-days-before-the-conference +:CREATED: [2025-11-28 Fri 21:32] +:END: +*** TODO Send check-in details, schedule update, etc. :email: +:PROPERTIES: +:CREATED: [2024-11-27 Wed 17:34] +:CUSTOM_ID: phases-and-lessons-learned-getting-ready-for-the-conference-send-check-in-details-schedule-update-etc :END: - -Go through the :tminustwo: tags. *** One day before the conference :PROPERTIES: :CUSTOM_ID: phases-and-lessons-learned-getting-ready-for-the-conference-one-day-before-the-conference :END: -Go through the :tminusone: tags. - -- Set ~emacsconf-publishing-phase~ to ~conference~. -- Set emacsconf-publish-include-pads to t and republish the info pages. +- [X] Set ~emacsconf-publishing-phase~ to ~conference~. +- [X] Set emacsconf-publish-include-pads to t. +- [X] Republish the schedule and the info pages. +- [X] Update the conf.org and the wiki on res. (~/emacsconf-2025-private, ~/emacsconf-wiki) +- [X] Resize the BBB server to production levels with bbb-prod: 16 GB $0.1440/hour 6 CPUs +- [X] Send check-in details and last-minute schedule updates. +- [X] Start thelounge on front0: systemctl start thelounge. +- [X] Confirm I can connect to Mumble. +- [X] Resize front0 to production: front0 shared Linode 32GB 8 CPUs 640GB $0.2880/hour +- [X] Resize live0 to production: shared Linode 64GB 16 CPUs $0.5760/hour +- [X] Start the VNC servers. + #+begin_src sh :tangle emacsconf-set-up-tracks.sh + #!/bin/bash + # SSH to both + cd ~/proj/emacsconf/emacsconf-ansible + + # Gen + export TRACK=gen; TRACK_PORT=5905; export SSH_PORT=46668 + ssh emacsconf-$TRACK@res.emacsconf.org -p $SSH_PORT /home/emacsconf-$TRACK/bin/track-vnc + sleep 5 + ssh emacsconf-$TRACK@res.emacsconf.org -N -L $TRACK_PORT:127.0.0.1:$TRACK_PORT -p $SSH_PORT & + xvncviewer 127.0.0.1:$TRACK_PORT -shared -geometry 1280x720 -passwd vnc-passwd-$TRACK & + + # Dev + export TRACK=dev; export TRACK_PORT=5906; export SSH_PORT=46668 + ssh emacsconf-$TRACK@res.emacsconf.org -p $SSH_PORT /home/emacsconf-$TRACK/bin/track-vnc + sleep 5 + ssh emacsconf-$TRACK@res.emacsconf.org -N -L $TRACK_PORT:127.0.0.1:$TRACK_PORT -p $SSH_PORT & + xvncviewer 127.0.0.1:$TRACK_PORT -shared -geometry 1280x720 -passwd vnc-passwd-$TRACK & + #+end_src +- [X] Confirm that we can use "Start Recording" to stream to gen. + - [X] play-with-intro sat-open + - [X] https://live.emacsconf.org/2025/watch/gen/ + - [X] mpv https://live0.emacsconf.org/gen.webm + - [X] play-with-intro sun-open (to check the overlays) + - [X] https://live.emacsconf.org/2025/watch/gen-480p/ + - [X] mpv https://live0.emacsconf.org/gen-480p.webm +- [X] Confirm that we can stream to dev. + - [X] play-with-intro sat-open + - [X] https://live.emacsconf.org/2025/watch/dev/ + - [X] mpv https://live0.emacsconf.org/dev.webm + - [X] play-with-intro sun-open (to check the overlays) + - [X] https://live.emacsconf.org/2025/watch/dev-480p/ + - [X] mpv https://live0.emacsconf.org/dev-480p.webm +- [X] Confirm that I can restream to YouTube. + - Settings - Stream, paste in the RTMP key for the relevant event, then Start Streaming. + - [X] gen + - [X] dev +- [X] Confirm that I can restream to Toobnix + - [X] live0: restream-gen-toobnix + - [X] live0: restream-dev-toobnix +- [X] Check automated announcements and publishing + - [X] orga@res: talk sat-open TO_STREAM + - [X] https://emacsconf.org/2025/talks/sat-open/ doesn't have video + - [X] https://media.emacsconf.org/2025 doesn't have it + - orga@res: talk sat-open PLAYING + - [X] https://emacsconf.org/2025/talks/sat-open/ has video and transcript + - [X] https://media.emacsconf.org/2025 has talk files + - [X] IRC announcement in #emacsconf-gen +- [X] Confirm icecast stats are available: http://live0.emacsconf.org/admin/stats (username: admin, password is in prod-vars.yml) +- [X] Generate and check all the crontabs elisp:emacsconf-stream-crontabs +- [X] Generate all the hyperlists ** During the conference :PROPERTIES: :CUSTOM_ID: conf :END: elisp:emacsconf-pad-open-shift-hyperlist + + + VNC connection + + See https://emacsconf.org/organizers-notebook/#vnc + + DO NOT RESIZE THE WINDOW + + Manual control + + emacsconf-stream-display-clock-and-countdown + + Shell scripts: + + music + + handle-session <talk-id> (ex: handle-session sat-open) + + plays the intro, the video (if any), and opens the Q&A + + keep an eye on it + + play <talk-id> + + play-with-intro <talk-id> + + handle-qa <talk-id> + + bbb <talk-id> + ** After the conference :PROPERTIES: :CUSTOM_ID: phases-and-lessons-learned-after-the-conference @@ -360,6 +596,8 @@ dev: 226 peak + 79 peak lowres Sunday: gen: 89 peak + 10 peak lowres +http://live0.emacsconf.org/admin/stats (username: admin, password is in prod-vars.yml) + meet peak 409% CPU (100% is 1 CPU), average 69.4% front peak 70.66% CPU (100% is 1 CPU) live peak 552% CPU (100% is 1 CPU) average 144% @@ -455,7 +693,7 @@ Indexing Also copy the YouTube comments and IRC comments emacsconf-extract-irc-anonymize-log -*** Send thank-you emails to the speakers +*** Send thank-you emails to the speakers :email: :PROPERTIES: :CUSTOM_ID: phases-and-lessons-learned-after-the-conference-send-thank-you-emails-to-the-speakers :END: @@ -496,7 +734,7 @@ Sacha :CUSTOM_ID: phases-and-lessons-learned-after-the-conference-write-a-report :END: Sample: https://emacsconf.org/2023/report/ -*** Send thank-you emails to the volunteers +*** Send thank-you emails to the volunteers :email: :PROPERTIES: :CUSTOM_ID: phases-and-lessons-learned-after-the-conference-send-thank-you-emails-to-the-volunteers :END: @@ -507,6 +745,94 @@ emacsconf-mail-template-ask-volunteer-for-mailing-address :PROPERTIES: :CUSTOM_ID: phases-and-lessons-learned-after-the-conference-process-the-lessons-learned :END: +* Ideas for improvement +:PROPERTIES: +:CUSTOM_ID: ideas +:END: + +How can we make EmacsConf better for participants? Speakers? Volunteers? People who come across the videos afterwards? + +- Emacs: + - view Etherpad (read-only): might be able to query something like https://pad.emacsconf.org/2024/export/html or https://pad.emacsconf.org/2024/export/txt + - view upcoming talks, countdown? + - resources, past talks + - ??: Collaborative real-time editing? Not sure crdt.el or collab-mode can scale up as far as we like; how would we test this? +- HTML/CSS/JS: + - general design improvements? + - [[https://web.archive.org/web/20240806134541/https://emacsconf.org/2024/talks/][This is what the talks page looks like when there's no schedule yet]] + - [[https://web.archive.org/web/20241108132608/https://emacsconf.org/2024/talks/][This is what the schedule page looks like before the conference]] + - [[https://web.archive.org/web/20241208042046/https://emacsconf.org/2024/talks/literate/][This is what a talk page looks like before the conference]] + - [[https://web.archive.org/web/20241208034535/https://emacsconf.org/2024/watch/gen/][This is the watch page for the general track]] + - [[https://web.archive.org/web/20241212145433/https://emacsconf.org/2024/talks/literate][This is the same talk page after the conference, with the videos, notes, and captions]] + - [[https://emacsconf.org/2024/talks/][This is what the talks page looks like after the conference]] - list of resources + - timezone translations in the schedule SVG, on the schedule page, etc. + - countdown on talk pages? + - prettier viewers for videos, captions + - make it easier to see the talk/pad/IRC at the same time? + - easy timestamp jumping +- Volunteers: + - better documentation + - share to OBS from local? Maybe vdo.ninja? + - how do we manage the fallback/switchover in case we need to go back to shared VNC? + - meeting layout? + - countdown to switch over to the next talk, or easier manual control; web or command-line interface to control it? + - make it easier for people to join as hosts or check-in volunteers? + - improve backstage experience? + - automate or cross-train more people in what Sacha does (coordination, infrastructure) to reduce bus factor and increase awesomeness +- Processing: + - audio normalization: better workflow, more people helping + - noise removal (many speakers don't have external mics) + - Makefile improvements + - captioning: + - simplify common edits + - reflowing? check out [[https://gitlab.com/jun8git/sub-seg][sub-seg]]? + - handle last-minute uploads + - validation: make sure audio, video, and caption times agree +- Infrastructure: + - document media processing pipeline + - make media processing pipeline more hands-off; ideally, just copy the video to the directory and that kicks off everything including eventually republishing the backstage index + - add read-only non-JS links to pads; make the pads viewable through the web instead of being downloaded (.../export/html) + - upgrade to latest versions + - front0 and live0: currently Debian 10.13 + - [2025-09-21 Sun] bandali will look into upgrades, cleaning up + - [2025-09-19 Fri] sachac: e-mailed bandali to ask if I can do the upgrades or if he wants to + - ffmpeg 6.0.1, latest is 8 + - 7 has demuxing, decoding, filtering, encoding, and muxing in the ffmpeg CLI now all run in parallel + - OBS on res? Currently 29.1.2 + - probably no must-haves up to version 32, okay to stay with current version + - Do we want to go back to having hosts stream from their local computers? + - local: better performance + - via VNC: + - easier to switch in a different host or manage multiple streams + - easier to move files around + - consistent setup for profiles, overlays + - DONE Etherpad (upgrade 1.9.7 to 2.5.0) + - DONE BigBlueButton (deployed 3.0.12, which is the latest as of 2025-08-02) + - Consider 3.1 beta? new interface, probably new bugs; see if it's worth it? + - DONE Icecast (deployed 2.4.4-1) - decided to stick with current version + - [2025-09-21 Sun] Decision: stick with Icecast + - Leaning towards sticking with [[https://icecast.org/][Icecast]] + - 2.5.0-rc1? health reporting, bugfixes; probably not essential + - [[https://antmedia.io/][Ant Media Server]] community edition, to enable adaptive bitrate streaming, lower latency, and HLS for wider support? + - [[https://owncast.online/][Owncast]]? Automatic downscaling, Fediverse support; might need two instances to support two tracks + - [[https://github.com/ossrs/srs][SRS]]? record, replay? more of a building block? + - Nginx RTMP? More of a building block + - customize BigBlueButton welcome, slides, title, branding + - change the default presentation (maybe someone can make a PDF?) https://docs.bigbluebutton.org/administration/customize/#change-the-default-presentation + - modify the default landing page https://docs.bigbluebutton.org/administration/customize/#modify-the-default-landing-page + - change the default welcome messages https://docs.bigbluebutton.org/administration/customize/#change-the-default-welcome-message + - change the favicon https://docs.bigbluebutton.org/administration/customize/#change-favicon + - change the default logo https://docs.bigbluebutton.org/administration/customize/#changing-the-default-logo + - check out BigBlueButton live captions? + - figure out if we can connect to or reuse the etherpad in BigBlueButton? + - figure out how to record separate audio streams in BigBlueButton because the audio mixing is sometimes terrible (some people's audio streams end up much louder than others). Related: https://github.com/bigbluebutton/bigbluebutton/issues/12302 , but not sure how to actually do it... + - replicate BBB setup in a virtual machine so that it's easy to re-deploy + - replicate streaming setup (OBS+VNC) in a virtual machine so that it's easy to re-deploy + - replicate video processing workflow on my computer and/or a virtual machine +- Other: + - panel? some thoughts: https://pad.emacsconf.org/emacsconf-panel + - unconference? + * General infrastructure :PROPERTIES: :CUSTOM_ID: general-infrastructure @@ -541,24 +867,76 @@ Resize disk to 25GB, copying large files to media if needed Before the conference: 1. Set ~upload_enabled~ to ~true~ in ~prod-vars.yml~ and run ~ansible-playbook -i inventory.yml prod-playbook.yml --tags upload~. -2. Confirm that https://upload.emacsconf.org has the upload interface and works with the password. +2. Confirm that https://upload.emacsconf.org has the upload interface and works with the password. If it's not up yet, use ~sudo service upload start~. 3. Use ~emacsconf-mail-template-to-all-groups~ and ~emacsconf-mail-upload-and-backstage-info~ to e-mail the upload information to all speakers. After the conference: 1. Set ~upload_enabled~ to ~false~ in ~prod-vars.yml~ and run ~ansible-playbook -i inventory.yml prod-playbook.yml --tags upload~. 2. Confirm that https://upload.emacsconf.org shows the in-between page. +** Media processing +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-media-processing +:END: + +1. Make sure ~group_vars/all.yml~ has the correct setting for ~emacsconf_year~. +2. ~ansible-playbook -i inventory.yml prod-playbook.yml --tags prerec~ +3. Set up the ~update-cache~ script. + +#+begin_src sh :eval no :tangle ~/proj/emacsconf/2025/update-cache +#!/bin/bash +# export CONF_PUBLIC=1 +rsync -avu ~/proj/emacsconf/2025/assets/intros/*--intro.* ~/proj/emacsconf/2025/cache/ +rsync -avzue ssh --exclude ffmpeg2pass* --exclude .lock-\* --exclude 'partial--*' res:~/cache/ ~/proj/emacsconf/2025/cache/ --exclude .git +chmod ugo+r . -R +rsync -avzue ssh --exclude ffmpeg2pass* --exclude 'partial--*' ~/proj/emacsconf/2025/cache/ res:~/cache/ $* --exclude .git +rsync -avzue ssh --exclude ffmpeg2pass* --exclude 'partial--*' ~/proj/emacsconf/2025/cache/ orga@media:/var/www/media.emacsconf.org/2025/backstage/ $* --exclude .git +ssh orga@media "cd ~/backstage; chmod ugo+r -- *" +if [ ! -z "$CONF_PUBLIC" ]; then + echo "Updating public media" + rsync -avzue ssh --exclude \*--original\* --exclude ffmpeg2pass* --exclude \*--reencoded\* ~/proj/emacsconf/2025/cache/ orga@media:/var/www/media.emacsconf.org/2025/ 3--exclude .git +fi +rsync -avzue ssh ~/proj/emacsconf/2025/assets/ res:~/current/assets/ +#+end_src + +When a talk comes in: + +1. Update the talk status to ~PROCESSING~. Re-evaluate the schedule draft. +2. Set the file prefix with ~emacsconf-set-file-prefix-if-needed~ or use ~emacsconf-set-file-prefixes~. +3. Download the talk's files to your local cache (as specified by ~emacsconf-cache-dir~). +4. Rename the files with ~emacsconf-rename-files~. +5. Use ~../update-cache~ to update res and backstage. +6. SSH to res. Go to the ~~/cache~ directory. + 1. Start or reuse a ~screen~ session. + 2. Use ~make~ to convert the file to WEBM and caption the file. +7. On your local computer, use ~../update-cache~ to move files around. +8. ~emacsconf-publish-cache-video-data~ to save the file size and length. +9. ~emacsconf-publish-backstage-index~ +** Wiki -** Icecast +Stylesheet: file:/ssh:front|sudo:ikiwiki@front:/var/www/emacsconf.org/style.css + +See also Ansible notes + +** DONE Icecast +CLOSED: [2025-11-15 Sat 15:05] :PROPERTIES: :CUSTOM_ID: icecast +:Effort: 0:30 +:END: +:LOGBOOK: +- Note taken on [2025-11-15 Sat 15:05] \\ + okay for 2025 +CLOCK: [2025-11-15 Sat 14:43]--[2025-11-15 Sat 15:05] => 0:22 :END: -Success: You can use [[#obs-instructions][OBS+VNC to record]], and the results can be viewed by mpv. +Success: You can send a stream to Icecast and the results can be viewed by mpv. - [X] Gen - [X] Dev Also, recordings are available in /data. +See also: [[#obs-instructions][Use OBS+VNC to record]] + New year: 1. Reprovision with @@ -570,7 +948,7 @@ New year: Start it again with ~/etc/init.d/emacsconf start~ 3. To test, you can use FFmpeg like this for the gen stream: #+begin_src sh - ffmpeg -y -f lavfi -i testsrc=size=1280x720:rate=10 -i background-music.opus \ +ffmpeg -y -f lavfi -i testsrc=size=1280x720:rate=10 -i background-music.opus \ -c:v libvpx -b:v 500K -crf 25 -b:a 128k \ -content_type video/webm "icecast://emacsconf:$EMACSCONF_ICECAST_SOURCE_PASSWORD@live0.emacsconf.org:8001/gen.webm" #+end_src @@ -583,9 +961,18 @@ New year: and then view it with #+begin_src sh mpv https://live0.emacsconf.org/gen.webm + mpv https://live0.emacsconf.org/dev.webm #+end_src +*** Cooldown +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-icecast-cooldown +:END: -** Watching pages +ssh live0.emacsconf.org +sudo /etc/init.d/emacsconf stop + +** DONE Watching pages +CLOSED: [2025-11-15 Sat 14:57] :PROPERTIES: :CUSTOM_ID: watch :END: @@ -597,16 +984,21 @@ Success: You can watch at https://live.emacsconf.org. - [X] Schedule is correct New year: -1. ansible-playbook -i inventory.yml prod-playbook.yml --tags live +1. ~ansible-playbook -i inventory.yml prod-playbook.yml --tags live~ 2. Republish with elisp:emacsconf-publish-watch-pages. 3. Update front:/var/www/live.emacsconf.org. Set up test streams (see ffmpeg instructions from [[#icecast][Icecast]]) and then: -** VNC +** DONE VNC +CLOSED: [2025-11-15 Sat 15:02] :PROPERTIES: :CUSTOM_ID: vnc :END: +:LOGBOOK: +- Note taken on [2025-11-15 Sat 15:02] \\ + Okay for 2025 +:END: We use VNC to connect to the X servers on res.emacsconf.org so that we can stream from it. @@ -614,9 +1006,6 @@ Success: - [X] Confirm that you can connect to emacsconf-gen via VNC - [X] Confirm that you can connect to emacsconf-dev via VNC -Setting up -- elisp:emacsconf-publish-res-index - *** Instructions :PROPERTIES: :CUSTOM_ID: vnc-instructions @@ -666,24 +1055,38 @@ and then connect with: #+begin_src sh :eval no xvncviewer 127.0.0.1:$TRACK_PORT -shared -geometry 1280x720 -passwd vnc-passwd-$TRACK & #+end_src +*** Cooldown +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-vnc-cooldown +:END: -** Streaming with OBS +ssh sachac@res +sudo killall Xtigervnc + +** DONE Streaming with OBS +CLOSED: [2025-11-15 Sat 15:04] :PROPERTIES: :CUSTOM_ID: obs :END: +:LOGBOOK: +- Note taken on [2025-11-15 Sat 15:04] \\ + Okay for 2025 +:END: -Success: Confirm that you can stream +Success: You can use [[#obs-instructions][OBS+VNC to record]], and the results can be viewed by mpv. - [X] gen - [X] dev New year: reprovision with #+begin_src sh :eval no -ansible-playbook -i inventory.yml prod-playbook.yml --tags obs +ansible-playbook -i inventory.yml prod-playbook.yml --tags obs,stream #+end_src so that the year is updated in the shell scripts. +icecast is on live0.emacsconf.org and can be restarted with =/etc/init.d/emacsconf restart=. + *** Instructions :PROPERTIES: :CUSTOM_ID: obs-instructions @@ -699,24 +1102,36 @@ so that the year is updated in the shell scripts. mpv https://live0.emacsconf.org/$TRACK.webm & #+end_example -*** Icecast +so that the year is updated in the configuration. +** DONE Mumble +CLOSED: [2025-12-01 Mon 12:49] :PROPERTIES: -:CUSTOM_ID: icecast +:Effort: 1:00 +:END: +:LOGBOOK: +CLOCK: [2025-12-01 Mon 11:25]--[2025-12-01 Mon 12:49] => 1:24 :END: -Success: You can use [[#obs-instructions][OBS+VNC to record]], and the results can be viewed by mpv. -- [ ] gen -- [ ] dev +Success: +- [X] You can connect to Mumble on your preferred device(s). +- [X] You can broadcast to the emacsconf-gen channel. +- [X] You can broadcast to the emacsconf-dev channel. -New year: reprovision with +mumble.emacsconf.org is hosted on front. Start it with: #+begin_src sh :eval no -ansible-playbook -i inventory.yml prod-playbook.yml --tags stream +sudo /etc/init.d/mumble-server start #+end_src -so that the year is updated in the configuration. +It listens on port 64738 + +Logs are in ~/var/log/mumble-server~. + +To add a new account: + +- After they log in, register their user. +- Right-click on the server name. Edit - Groups. Add them to the org group. -This is on live.emacsconf.org and can be restarted with =/etc/init.d/emacsconf restart=. ** Shell scripts :PROPERTIES: :CUSTOM_ID: general-infrastructure-shell-scripts @@ -750,42 +1165,52 @@ Update this with elisp:emacsconf-publish-backstage-index Explanation of files: -| --original.mp4/mov/webm | original file as uploaded by the speaker | -| --silence.mp4/mov/webm | silence sample if uploaded by speaker | -| --reencoded.webm | converted to .webm format and compressed | -| --reencoded.opus | audio only | -| --normalized.opus | normalized audio | -| --reencoded.vtt | WhisperX captions, WebVTT format | -| --reencoded.json | WhisperX word data | -| --reencoded.srt | WhisperX captions, SRT format | -| --reencoded.txt | WhisperX captions, plain text | -| --main.vtt | edited captions | -| --main--chapters.vtt | chapter markers | -| --main.txt | captions as text (optional) | -| --main.webm | version for streaming based on the most recent resources | +| ~--original.mp4/mov/webm~ | original file as uploaded by the speaker | +| ~--silence.mp4/mov/webm~ | silence sample if uploaded by speaker | +| ~--reencoded.webm~ | converted to .webm format and compressed | +| ~--reencoded.opus~ | audio only | +| ~--normalized.opus~ | normalized audio | +| ~--reencoded.vtt~ | WhisperX captions, WebVTT format | +| ~--reencoded.json~ | WhisperX word data | +| ~--reencoded.srt~ | WhisperX captions, SRT format | +| ~--reencoded.txt~ | WhisperX captions, plain text | +| ~--main.vtt~ | edited captions | +| ~--main--chapters.vtt~ | chapter markers | +| ~--main.txt~ | captions as text (optional) | +| ~--main.webm~ | version for streaming based on the most recent resources | Other files might also have been uploaded by the speaker, such as slides or notes. -** IRC web client +** Thelounge IRC web client :PROPERTIES: :CUSTOM_ID: general-infrastructure-irc-web-client :END: Success: +- [X] When the service is not running, the error page is displayed - [X] You can join from https://chat.emacsconf.org - [X] You can join from https://live.emacsconf.org and the channels end up as the latest ones +ansible: lounge tag + +On front: +- To start: sudo systemctl start thelounge +- To stop: sudo systemctl stop thelounge + +backup: +sudo -u thelounge /usr/bin/thelounge start + +*** DONE Ask libera.chat to increase IRC limits +CLOSED: [2025-11-12 Wed 13:50] +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-irc-web-client-ask-libera-chat-to-increase-irc-limits +:END: + Remember to schedule a task to ask libera.chat to increase the number of users it will accept from chat.emacsconf.org to avoid connection exhaustion errors. Message I've posted to support@libera.chat: -Thank you for running libera.chat. We're looking forward to using IRC -(#emacsconf-gen, #emacsconf-dev) for the discussions for the upcoming -EmacsConf (Dec 7-8, https://emacsconf.org). In the past, we've needed to -coordinate with Libera staff to increase the number of connections -allowed from chat.emacsconf.org during conference days in order to avoid -connection exhaustion errors. Is that something we can plan now or would -you like me to bring it up a few days before the conference? +Thank you for running libera.chat. We're looking forward to using IRC (#emacsconf, #emacsconf-gen, #emacsconf-dev, #emacsconf-org) for the discussions for the upcoming EmacsConf (Dec 6-7, https://emacsconf.org). In the past, we've needed to coordinate with Libera staff to increase the number of connections allowed from chat.emacsconf.org during conference days in order to avoid connection exhaustion errors. Is that something we can plan now or would you like me to bring it up a few days before the conference? ** Etherpad :PROPERTIES: :CUSTOM_ID: general-infrastructure-etherpad @@ -799,6 +1224,12 @@ Success: Lessons learned: - After 2024: Added pronouns and pronunciation to the pad template since that's what the hosts will be looking at + +The pad is at front0.emacsconf.org + +Non-JS way to get plain text or HTML of a pad: ex: +- https://pad.emacsconf.org/orgmeetup/export/txt +- https://pad.emacsconf.org/orgmeetup/export/html ** Publishing media to the server and to the wiki :PROPERTIES: :CUSTOM_ID: media @@ -810,13 +1241,13 @@ Start of year: 2. =ansible-playbook -i inventory.yml prod-playbook.yml --tags media= 3. Generate the index with =emacsconf-publish-update-media= -Confirm by setting a submitted talk to =PLAYING= and testing with -elisp:emacsconf-publish-media-files-on-change . The public media +Confirm by using ~talk sat-open PLAYING~ on res. The public media directory should have the files and the entry should be in the index. Switching it back to =TO_STREAM= and calling elisp:emacsconf-publish-media-files-on-change should remove it. -*** TODO Switch public media to unprotected root before the conference :tminustwo: +*** DONE Switch public media to unprotected root before the conference :tminustwo: +CLOSED: [2025-11-30 Sun 16:52] :PROPERTIES: :CUSTOM_ID: general-infrastructure-publishing-media-to-the-server-and-to-the-wiki-switch-public-media-to-unprotected-root-before-the-conference :END: @@ -826,14 +1257,34 @@ elisp:emacsconf-publish-media-files-on-change should remove it. 3. =ansible-playbook -i inventory.yml prod-playbook.yml --tags media= You can generate the index with =emacsconf-publish-update-media=. -** Automated IRC announcements +** Automated publishing to the media server + +=ansible-playbook -i inventory.yml prod-playbook.yml --tags publish,edit= + +On orga@res, in the screen session with the emacs server, make sure emacsconf-year and emacsconf-cache-dir refer to the current ones. + +** DONE Automated IRC announcements +CLOSED: [2025-11-30 Sun 16:52] :PROPERTIES: :CUSTOM_ID: general-infrastructure-automated-irc-announcements +:Effort: 1:00 +:END: +:LOGBOOK: +CLOCK: [2025-11-27 Thu 14:31]--[2025-11-28 Fri 15:10] => 24:39 :END: Success: - [ ] When a talk starts playing, it is announced in the relevant channel + +How it works: On res: + +/usr/local/bin/handle-session sudos to the orga user and calls the ~/usr/local/bin/talk~ shell script, + +You will need the private repository checked out to ~orga/emacsconf-2025-private~, which is set up by the ansible playbook ~publish~ tag. + +This is by ~/usr/local/bin/talk~ on res, which connects to a running Emacs with emacsclient. Make sure the emacs thing has the right year. + ** BigBlueButton :PROPERTIES: :CUSTOM_ID: bbb @@ -855,8 +1306,12 @@ Sizes: - dormant: 1 GB nanode - testing: 4 core 8 GB shared CPU - production: 8 core 16 GB dedicated CPU (roughly half CPU load for 107 simultaneous users, 2024) + - maybe 8 core 16 GB shared CPU next? *** Installing BigBlueButton +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-bigbluebutton-installing-bigbluebutton +:END: 1. Create the instance. - Linode 4core 8GB shared CPU @@ -897,41 +1352,55 @@ BBB says sharing system audio works only if you use Chrome on Mac OS X or Micros Related: https://github.com/bigbluebutton/bigbluebutton/issues/8632 - -*** Creating talk BBB rooms +*** DONE Create meeting rooms for each speaker +CLOSED: [2025-11-12 Wed 13:51] :PROPERTIES: :CUSTOM_ID: general-infrastructure-bigbluebutton-creating-talk-bbb-rooms :END: -- =docker exec -it greenlight-v3 /bin/bash= -- =bundle exec rails console= -- =user_id = User.find_by_email("sacha@sachachua.com").id= +#+begin_src sh :eval no +docker exec -it greenlight-v3 /bin/bash -c "bundle exec rails console" +#+end_src -#+begin_src emacs-lisp :results replace -(mapconcat (lambda (group) - (format - "Room.create(user_id: user_id, name: \"%s - %s\")\n" - (plist-get (cadr group) :speakers) - (string-join (mapcar (lambda (talk) (plist-get talk :slug)) - (cdr group))))) - (emacsconf-mail-groups (emacsconf-active-talks (emacsconf-get-talk-info))) - "") +#+begin_src ruby :eval no +user_id = User.find_by_email("emacsconf@sachachua.com").id #+end_src -- elisp:emacsconf-publish-bbb-static-redirects +1. elisp:emacsconf-bbb-create-rooms +2. elisp:emacsconf-bbb-load-rooms: set the ROOM properties. +3. elisp:emacsconf-publish-bbb-static-redirects -Print out the room IDs with +Print out the room IDs with: -#+begin_src ruby +#+begin_src ruby :eval no Room.all.each { |x| puts x.friendly_id + " " + x.name }; nil #+end_src It's possible to change the friendly_id and then use ~x.save!~. -*** Setting up moderator access codes +*** DONE Set up moderator access codes +CLOSED: [2025-11-12 Wed 13:51] :PROPERTIES: :CUSTOM_ID: general-infrastructure-bigbluebutton-setting-up-moderator-access-codes :END: + +- elisp:emacsconf-bbb-spookfox-set-moderator-codes +- elisp:emacsconf-bbb-spookfox-confirm-settings + +Then you can use elisp:emacsconf-mail-checkin-instructions-for-attending-speakers +or elisp:emacsconf-mail-checkin-instructions-to-all to send the info. + +*** Processing BBB videos +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-bigbluebutton-processing-bbb-videos +:END: + +~bbb-record --list~ shows all the recordings. You can use ~bbb-record --rebuild~ to regenerate the meeting, and ~bbb-record --watch~ to monitor progress. Presentation is a web-based interface, video is a single video file that contains the webcam, the screenshare, and the audio. + +If you don't see the video format, doublecheck that [[#general-infrastructure-bigbluebutton-installing-bigbluebutton][the video format is enabled]]. + +bbb-record seems to call ~ruby /usr/local/bigbluebutton/core/scripts/process/video.rb -m ID~, which might be a useful backup. + *** Backing up BBB :backup: :PROPERTIES: :CUSTOM_ID: general-infrastructure-bigbluebutton-backing-up-bbb @@ -942,12 +1411,22 @@ rsync -avze ssh root@bbb:/var/bigbluebutton/ bigbluebutton/ ssh root@bbb 'tar zcvf - /var/bigbluebutton /etc/bigbluebutton /root/greenlight-v3 /usr/local/bigbluebutton /usr/share/bbb-web' > bbb-backup-$(date "+%Y-%m-%d").tar.gz ssh root@bbb 'dd if=/dev/sda bs=5M ' | dd of=bbb-img-$(date "+%Y-%m-%d").img status=progress +*** Scaling BBB up and down +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-bigbluebutton-scaling-bbb-up-and-down +:END: -*** Spinning BBB up again +[[https://sachachua.com/blog/2025/01/scaling-a-bigbluebutton-server-down-to-a-1-gb-node-between-uses/][Scaling a BigBlueButton server down to a 1 GB node between uses]] -[2025-01-22 Wed] ... actually, this ran into some issues with the certificate, so I'm just going to do a reinstall. +When the server is downscaled, ~/etc/nginx/sites-backup~ configures the Nginx. +The web root is ~/var/www/bigbluebutton-default/assets~, and the page is ~/var/www/bigbluebutton-default/assets/backup/index.html~. -Previous notes +*** Spinning BBB up again from scratch +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-bigbluebutton-spinning-bbb-up-again +:END: + +Previous notes: 1. Create a Nanode. 2. Update the DNS for bbb.emacsverse.org with its IP address. (dns.he.net) @@ -972,8 +1451,7 @@ Resources: - https://overto.eu/posts/gunzip-into-dd/ - https://www.linode.com/community/questions/20386/how-do-i-ssh-to-linode-from-the-finnix-boot-in-order-to-copy-my-local-vm-over-to - https://github.com/bigbluebutton/bigbluebutton/issues/9485 - -** Manual IRC announcements +** TODO Manual IRC announcements :PROPERTIES: :CUSTOM_ID: general-infrastructure-manual-irc-announcements :END: @@ -981,6 +1459,20 @@ Resources: Success: - [X] You can /opall, /conftopic, and /broadcast +** Check test crontab +** TODO Confirm automated IRC announcements from res +SCHEDULED: <2025-11-27 Thu> +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-confirm-automated-irc-announcements-from-res +:CREATED: [2025-11-26 Wed 15:04] +:END: + +Success: + +- A test schedule can generate announcements. + + See C-u M-x emacsconf-stream-crontabs + ** Low-res stream :PROPERTIES: @@ -1047,8 +1539,52 @@ SCHEDULED: <2024-11-30 Sat> :PROPERTIES: :CUSTOM_ID: general-infrastructure-restream-to-youtube :END: +*** TODO Set up YouTube restreaming events +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-restream-to-youtube-set-up-youtube-restreaming-events +:END: + +Need to have set up shifts first. + +1. Switch to the EmacsConf account. +2. Go to https://studio.youtube.com/channel/UCwuyodzTl_KdEKNuJmeo99A +3. Create > Go live > Schedule stream. + - [X] Gen - Sat AM + - [X] Gen - Sat PM + - [X] Dev - Sat AM + - [X] Dev - Sat PM + - [X] Gen - Sun AM + - [X] Gen - Sun PM + - [X] Test + + emacsconf-stream-copy-livestream-description + + Then set the emacsconf-rtmp-shifts variable. See the conf.org from 2025 for an example. + + This will be used in the shift hyperlists, which you can generate with emacsconf-pad-prepopulate-shift-hyperlists + + There's also a note in the ansible README.org about restreaming. + Set up the =restreaming_platforms= variable in =prod-vars.yml= and + use =ansible-playbook -i inventory.yml prod-playbook.yml --tags restream= to set up + +** Restream to Toobnix +*** DONE Set up Toobnix restreaming events +CLOSED: [2025-12-05 Fri 18:54] +:PROPERTIES: +:Effort: 0:30 +:END: +:LOGBOOK: +CLOCK: [2025-11-22 Sat 17:42]--[2025-11-23 Sun 12:15] => 18:33 +:END: + +1. https://toobnix.org, Publish, Permanent/recurring live +2. emacsconf-stream-toobnix-copy-livestream-description +** i3 window manager +termit is the terminal +- M-d: launcher +- M-1, M-2: change workspace * Other process notes :PROPERTIES: :CUSTOM_ID: other @@ -1058,11 +1594,23 @@ SCHEDULED: <2024-11-30 Sat> :CUSTOM_ID: bbb-user :END: -#+begin_src ssh :eval no +#+begin_src ssh :eval no :tangle no ssh bbb.emacsverse.org docker exec -it greenlight-v2 bundle exec rake user:create["USERNAME","EMAIL","PASSWORD","user"] #+end_src -** When a talk is added after the schedule has already been drafted +** Schedule changes + +In general: + +#+begin_src emacs-lisp + (emacsconf-schedule-update-from-info) + (emacsconf-update-schedule) + (emacsconf-publish-watch-pages) + (emacsconf-publish-talks-json-to-files) + (emacsconf-publish-info-pages) +#+end_src + +*** When a talk is added after the schedule has already been drafted :PROPERTIES: :CUSTOM_ID: other-process-notes-when-a-talk-is-added-after-the-schedule-has-already-been-drafted :END: @@ -1081,19 +1629,25 @@ docker exec -it greenlight-v2 bundle exec rake user:create["USERNAME","EMAIL","P - [X] Generate the intro text - [ ] Record the intro -** When a talk is cancelled +*** When a talk is cancelled :PROPERTIES: :CUSTOM_ID: cancel-talk :END: +elisp:emacsconf-cancel-talk + 1. Update the status to CANCELLED. Update that specific talk with elisp:emacsconf-publish-info-pages-for-talk. 2. Rejig the schedule if needed, and update with elisp:emacsconf-schedule-update-from-info -3. Update the published schedule with [[elisp:emacsconf-update-schedule]] and push the wiki. -4. Regenerate the intros (before, after). elisp:emacsconf-stream-generate-in-between-pages, then use elisp:subed-record-compile-video in the intros file. -5. Resync the cache directory. -6. Consider updating the screenshots for sat-open and sun-open. +3. Update the published schedule with [[elisp:emacsconf-update-schedule]]. + +Manual steps: + +1. Push the wiki. +2. Regenerate the intros (before, after). elisp:emacsconf-stream-generate-in-between-pages, then use elisp:subed-record-compile-video in the intros file. +3. Resync the cache directory. +4. Consider updating the screenshots for sat-open and sun-open. -** When a talk changes title +*** When a talk changes title :PROPERTIES: :CUSTOM_ID: other-process-notes-when-a-talk-changes-title :END: @@ -1124,10 +1678,10 @@ docker exec -it greenlight-v2 bundle exec rake user:create["USERNAME","EMAIL","P :CUSTOM_ID: other-process-notes-to-play-the-other-stream :END: -- mpv --profile=full https://live0.emacsconf.org/gen.webm +- ~mpv --profile=full https://live0.emacsconf.org/gen.webm~ - Change the channel topic to note that discussion can be in the other channel -** When a system is down +** When a system is down - status page :PROPERTIES: :CUSTOM_ID: other-process-notes-when-a-system-is-down :END: |