diff options
Diffstat (limited to 'organizers-notebook/index.org')
| -rw-r--r-- | organizers-notebook/index.org | 297 |
1 files changed, 294 insertions, 3 deletions
diff --git a/organizers-notebook/index.org b/organizers-notebook/index.org index 13d55ca7..17a60f76 100644 --- a/organizers-notebook/index.org +++ b/organizers-notebook/index.org @@ -76,9 +76,15 @@ Create linked pages - [ ] submit page *** How to mark pages as drafts +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-draft-cfp-how-to-mark-pages-as-drafts +:END: Put inside double square brackets: =!template id=pagedraft= *** Previous years +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-draft-cfp-previous-years +:END: [[file:~/proj/emacsconf/wiki/2023/cfp.org][2023]] @@ -121,11 +127,37 @@ Put inside double square brackets: =!template id=pagedraft= European organizers and volunteers, though. - Put the speaker introduction right after the talk description for easier web page copying. ** Announce +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-announce +:END: - Post CFP to emacsconf-discuss, reddit.com/r/emacs, and in Emacs News - Submit to https://foss.events/ +*** Promote the conference +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-announce-promote-the-conference +:END: + +Submit to https://foss.events/ + +Maybe it would be good to get in touch with podcasts like + +- [[https://systemcrafters.net/][System Crafters]] +- [[https://www.youtube.com/playlist?list=PLbFVcOQ-YH_LRP687N0YeN78YZmBp5wqF][This Week in Linux]] +- [[https://linuxunplugged.com/][Linux Unplugged]] +- [[http://asknoahshow.com/][Ask Noah]] +- [[https://linuxafterdark.net/][Linux After Dark]] +- [[https://anonradio.net/][Lispy Gopher Show]] + +etc to give a heads up on EmacsConf before it +happens and also mention to them when videos are +available to spark more interest. + ** Process proposals +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-process-proposals +:END: 1. In the private repository, create a conf.org. 2. Set ~emacsconf-org-file~ to its location. @@ -153,6 +185,9 @@ When proposals come in: TRACK, TIMEZONE, CATEGORY, DATE_SUBMITTED, PUBLIC_EMAIL ** Accept proposals +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-accept-proposals +:END: Setup: @@ -180,6 +215,9 @@ For each talk: - Create draft-schedule section in the public organizers notebook for the year - Add missing items to plan ** Set up backstage and upload +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-set-up-backstage-and-upload +:END: See [[emacsconf-ansible:README.org]]. @@ -188,15 +226,19 @@ Lessons learned: - Next year, let's get upload.emacsconf.org in place as the domain name so that people don't try to FTP files to it. ** Post the schedule +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-post-the-schedule +:END: - [[elisp:(setq emacsconf-publishing-phase 'schedule)]] - elisp:emacsconf-publish-info-pages - elisp:emacsconf-publish-schedule-org-files - elisp:emacsconf-ical-generate-all - Update talks.md to refer to watch.md as well - - ** Process uploaded files +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-process-uploaded-files +:END: Basic setup: @@ -218,14 +260,26 @@ Process: 2. elisp:emacsconf-publish-cache-video-data or elisp:emacsconf-cache-all-video-data 3. elisp:emacsconf-publish-backstage-index ** Generate assets +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-generate-assets +:END: *** In-between pages +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-generate-assets-in-between-pages +:END: - Make the $year/assets/in-between directory and copy the template.svg from the previous year. - elisp:emacsconf-stream-generate-in-between-pages *** Intros +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-generate-assets-intros +:END: - In an empty VTT file, elisp:emacsconf-subed-intro-subtitles - Record the audio and get captions - Splice together into a file that will be processed with subed-record-compile-video. ** Prepare the infrastructure +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-prepare-the-infrastructure +:END: Checklist: @@ -245,6 +299,9 @@ Checklist: - [ ] Icecast ** Getting ready for captions +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-getting-ready-for-captions +:END: Onboarding: @@ -261,23 +318,39 @@ elisp:emacsconf-pad-prepopulate-shift-hyperlists SCHEDULED: <2024-11-30 Sat> :PROPERTIES: :CREATED: [2024-11-27 Wed 17:34] +:CUSTOM_ID: phases-and-lessons-learned-getting-ready-for-the-conference-send-check-in-details-schedule-update-etc :END: *** Two days before the conference +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-getting-ready-for-the-conference-two-days-before-the-conference +:END: Go through the :tminustwo: tags. *** One day before the conference +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-getting-ready-for-the-conference-one-day-before-the-conference +:END: Go through the :tminusone: tags. +- Set ~emacsconf-publishing-phase~ to ~conference~. +- Set emacsconf-publish-include-pads to t and republish the info pages. + ** During the conference :PROPERTIES: :CUSTOM_ID: conf :END: elisp:emacsconf-pad-open-shift-hyperlist ** After the conference +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-after-the-conference +:END: *** Capture stats +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-after-the-conference-capture-stats +:END: 2024 stats Saturday: @@ -294,13 +367,22 @@ res peak 81.54% total CPU (each OBS ~250%), mem 7GB used so far we have used 1.2TB of transfer this month *** Back up the data +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-after-the-conference-back-up-the-data +:END: **** Icecast +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-after-the-conference-back-up-the-data-icecast +:END: rsync -avze ssh live:'/data/emacsconf-2024-*' media:~/2024 rsync -avze ssh live:'/data/emacsconf-2024-*' . **** BigBlueButton +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-after-the-conference-back-up-the-data-bigbluebutton +:END: rsync -avze ssh root@bbb:/var/bigbluebutton/ bigbluebutton/ @@ -311,6 +393,9 @@ sudo losetup --find --show bbb-img-2024-12-08.img sudo mount /dev/loop10 test cd test ***** Reviewing all the Q&A durations and chat messages +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-after-the-conference-back-up-the-data-bigbluebutton-reviewing-all-the-q-a-durations-and-chat-messages +:END: #+begin_src emacs-lisp :eval no (let ((default-directory "/home/sacha/proj/emacsconf/2024/backups/bigbluebutton/published/video")) (mapconcat @@ -344,8 +429,14 @@ cd test - Copy IRC logs to cache and therefore to backstage: (ex: 2024-12-07-emacsconf-gen.txt) *** Combine the IRC logs and the pads, and add them to the wiki +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-after-the-conference-combine-the-irc-logs-and-the-pads-and-add-them-to-the-wiki +:END: (did we e-mail the speakers before or after?) *** Process the Q&A recordings and live presentations +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-after-the-conference-process-the-q-a-recordings-and-live-presentations +:END: - Save answers videos as --answers.webm. - From the pad file: emacsconf-extract-copy-pad-to-wiki @@ -365,24 +456,98 @@ Also copy the YouTube comments and IRC comments emacsconf-extract-irc-anonymize-log *** Send thank-you emails to the speakers +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-after-the-conference-send-thank-you-emails-to-the-speakers +:END: +*** Notify emacs-discuss that the Q&A is up +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-after-the-conference-notify-emacs-discuss-that-the-q-a-is-up +:END: + +https://lists.gnu.org/archive/html/emacsconf-discuss/2024-12/msg00000.html + +#+begin_example +Hello, everyone! + +https://emacsconf.org/2024/talks and https://media.emacsconf.org/2024 +should have the talks and Q&A sessions now, hooray, including chapter +indices for the Q&A. I've also copied over notes from Etherpad and IRC +on the talk pages, and I've e-mailed them to the speakers so they can +update the wiki directly or send in additional answers. + +BigBlueButton audio mixing is kinda iffy, so I'm holding off on +uploading the Q&A videos (and the live talk for secrets) to +YouTube/Toobnix until Leo and other volunteers have a listen to see +whether the audio needs to be tweaked, and maybe even to do some kind of +normalization. Unfortunately, recordings with separate audio tracks per +participant aren't available--it would be cool to figure that out next +year--so some talks might need some manual processing. (Please feel free +to volunteer if that's up your alley!) In the meantime, you can check +out the Q&A videos from the talk pages on the wiki. Please let us know +if there's anything that needs tweaking. + +Enjoy! + +Sacha +#+end_example + *** Write a report +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-after-the-conference-write-a-report +:END: Sample: https://emacsconf.org/2023/report/ -*** Notify emacs-discuss that the Q&A is up *** Send thank-you emails to the volunteers +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-after-the-conference-send-thank-you-emails-to-the-volunteers +:END: + +emacsconf-mail-template-ask-volunteer-for-mailing-address + *** Process the lessons learned +:PROPERTIES: +:CUSTOM_ID: phases-and-lessons-learned-after-the-conference-process-the-lessons-learned +:END: * General infrastructure +:PROPERTIES: +:CUSTOM_ID: general-infrastructure +:END: ** Linode instance sizes +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-linode-instance-sizes +:END: *** Production +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-linode-instance-sizes-production +:END: - front0 shared Linode 32GB - live0 shared Linode 64GB - meet Dedicated CPU 16GB *** Dormant +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-linode-instance-sizes-dormant +:END: Resize disk to 25GB, copying large files to media if needed - nanode front0 - nanode live0 - delete meet after downloading all the recordings, or resize down to nanode +** File uploads +:PROPERTIES: +:CUSTOM_ID: upload +:END: + +[[https://github.com/psi-4ward/psitransfer][psi-4ward/psitransfer: Simple open source self-hosted file sharing solution]] + +Before the conference: + +1. Set ~upload_enabled~ to ~true~ in ~prod-vars.yml~ and run ~ansible-playbook -i inventory.yml prod-playbook.yml --tags upload~. +2. Confirm that https://upload.emacsconf.org has the upload interface and works with the password. +3. Use ~emacsconf-mail-template-to-all-groups~ and ~emacsconf-mail-upload-and-backstage-info~ to e-mail the upload information to all speakers. +After the conference: + +1. Set ~upload_enabled~ to ~false~ in ~prod-vars.yml~ and run ~ansible-playbook -i inventory.yml prod-playbook.yml --tags upload~. +2. Confirm that https://upload.emacsconf.org shows the in-between page. ** Icecast :PROPERTIES: @@ -553,6 +718,9 @@ so that the year is updated in the configuration. This is on live.emacsconf.org and can be restarted with =/etc/init.d/emacsconf restart=. ** Shell scripts +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-shell-scripts +:END: Success: From the commandline, hosts can: - [X] play just the intro: intro $SLUG @@ -599,6 +767,9 @@ Explanation of files: Other files might also have been uploaded by the speaker, such as slides or notes. ** IRC web client +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-irc-web-client +:END: Success: - [X] You can join from https://chat.emacsconf.org @@ -616,11 +787,18 @@ allowed from chat.emacsconf.org during conference days in order to avoid connection exhaustion errors. Is that something we can plan now or would you like me to bring it up a few days before the conference? ** Etherpad +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-etherpad +:END: Success: - [X] pad.emacsconf.org redirects to this year's entry - [X] Each talk has its own Etherpad + +Lessons learned: + +- After 2024: Added pronouns and pronunciation to the pad template since that's what the hosts will be looking at ** Publishing media to the server and to the wiki :PROPERTIES: :CUSTOM_ID: media @@ -639,6 +817,9 @@ Switching it back to =TO_STREAM= and calling elisp:emacsconf-publish-media-files-on-change should remove it. *** TODO Switch public media to unprotected root before the conference :tminustwo: +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-publishing-media-to-the-server-and-to-the-wiki-switch-public-media-to-unprotected-root-before-the-conference +:END: 1. Clear public media directory. 2. Set =media_protect_root= to false in Ansible =group_vars/all.yml=. @@ -646,6 +827,9 @@ elisp:emacsconf-publish-media-files-on-change should remove it. You can generate the index with =emacsconf-publish-update-media=. ** Automated IRC announcements +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-automated-irc-announcements +:END: Success: @@ -666,6 +850,37 @@ ssh root@bbb cd greenlight-v3 docker compose restart +Sizes: + +- dormant: 1 GB nanode +- testing: 4 core 8 GB shared CPU +- production: 8 core 16 GB dedicated CPU (roughly half CPU load for 107 simultaneous users, 2024) + +*** Installing BigBlueButton + +1. Create the instance. + - Linode 4core 8GB shared CPU + - Image: Ubuntu 22.04 +2. Update the DNS for bbb.emacsverse.org with its IP address. +3. Download the BBB installer and make it executable. +4. ufw allow 16384:32768/udp +5. Run the BBB installer: ~./bbb-install.sh -v jammy-300 -s bbb.emacsverse.org -e emacsconf@sachachua.com -g~ +6. ~sudo apt install bbb-playback-video~ and then follow the instructions at [[https://docs.bigbluebutton.org/3.0/administration/customize/#install-additional-recording-processing-formats][Server Customization | BigBlueButton]] . + - /usr/local/bigbluebutton/core/scripts/bigbluebutton.yml: + #+begin_example + steps: + archive: 'sanity' + sanity: 'captions' + captions: + - 'process:presentation' + - 'process:video' + 'process:presentation': 'publish:presentation' + 'process:video': 'publish:video' + #+end_example + - systemctl restart bbb-rap-resque-worker.service +7. docker exec -it greenlight-v3 bundle exec rake admin:create['name','email','password'] + + *** System audio limitations :PROPERTIES: @@ -684,6 +899,9 @@ Related: https://github.com/bigbluebutton/bigbluebutton/issues/8632 *** Creating talk BBB rooms +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-bigbluebutton-creating-talk-bbb-rooms +:END: - =docker exec -it greenlight-v3 /bin/bash= - =bundle exec rails console= @@ -708,8 +926,16 @@ Print out the room IDs with Room.all.each { |x| puts x.friendly_id + " " + x.name }; nil #+end_src +It's possible to change the friendly_id and then use ~x.save!~. + *** Setting up moderator access codes +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-bigbluebutton-setting-up-moderator-access-codes +:END: *** Backing up BBB :backup: +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-bigbluebutton-backing-up-bbb +:END: rsync -avze ssh root@bbb:/var/bigbluebutton/ bigbluebutton/ @@ -717,13 +943,49 @@ ssh root@bbb 'tar zcvf - /var/bigbluebutton /etc/bigbluebutton /root/greenlight- ssh root@bbb 'dd if=/dev/sda bs=5M ' | dd of=bbb-img-$(date "+%Y-%m-%d").img status=progress +*** Spinning BBB up again + +[2025-01-22 Wed] ... actually, this ran into some issues with the certificate, so I'm just going to do a reinstall. + +Previous notes + +1. Create a Nanode. +2. Update the DNS for bbb.emacsverse.org with its IP address. (dns.he.net) +3. Reboot into Rescue mode. In Lish: + #+begin_src sh :eval no + passwd # set interactively + sed -i -e 's/#PasswordAuthentication yes/PasswordAuthentication yes/g' /etc/ssh/sshd_config + echo 'PermitRootLogin yes' >> /etc/ssh/sshd_config + service ssh start + #+end_src +4. From the backup directory: + gunzip -c bbb-img-2024-12-08.img.gz | ssh root@bbb.emacsconf.org "dd of=/dev/sda bs=4M status=progress oflag=direct iflag=fullblock" +5. After I resized to 4core 8GB RAM, I couldn't log in with SSH, so I used the Linode shell. ~sshd -t~ said no host keys available. Fix: + #+begin_src sh :eval no + ssh-keygen -A + service ssh --full-restart + #+end_src +6. ./bbb-install.sh -v jammy-300 -s bbb.emacsverse.org -e emacsconf@sachachua.com + +Resources: + +- https://overto.eu/posts/gunzip-into-dd/ +- https://www.linode.com/community/questions/20386/how-do-i-ssh-to-linode-from-the-finnix-boot-in-order-to-copy-my-local-vm-over-to +- https://github.com/bigbluebutton/bigbluebutton/issues/9485 + ** Manual IRC announcements +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-manual-irc-announcements +:END: Success: - [X] You can /opall, /conftopic, and /broadcast ** Low-res stream +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-low-res-stream +:END: Should be automatic, handled by Icecast backup on live: - /usr/local/bin/emacsconf-lowres-gen-on-connect @@ -732,6 +994,7 @@ backup on live: SCHEDULED: <2024-11-30 Sat> :PROPERTIES: :CREATED: [2024-11-27 Wed 17:33] +:CUSTOM_ID: general-infrastructure-upload-talks-to-youtube :END: [[https://studio.youtube.com/channel/UCwuyodzTl_KdEKNuJmeo99A/videos/upload?filter=%5B%5D&sort=%7B%22columnType%22%3A%22date%22%2C%22sortOrder%22%3A%22DESCENDING%22%7D][Channel videos]] @@ -781,6 +1044,9 @@ SCHEDULED: <2024-11-30 Sat> :end: ** Restream to YouTube +:PROPERTIES: +:CUSTOM_ID: general-infrastructure-restream-to-youtube +:END: * Other process notes @@ -797,6 +1063,9 @@ ssh bbb.emacsverse.org docker exec -it greenlight-v2 bundle exec rake user:create["USERNAME","EMAIL","PASSWORD","user"] #+end_src ** When a talk is added after the schedule has already been drafted +:PROPERTIES: +:CUSTOM_ID: other-process-notes-when-a-talk-is-added-after-the-schedule-has-already-been-drafted +:END: - [X] Add the talk to conf.org - [X] Add the talk ID to the draft schedule - [X] Run the draft schedule block @@ -825,6 +1094,9 @@ docker exec -it greenlight-v2 bundle exec rake user:create["USERNAME","EMAIL","P 6. Consider updating the screenshots for sat-open and sun-open. ** When a talk changes title +:PROPERTIES: +:CUSTOM_ID: other-process-notes-when-a-talk-changes-title +:END: 1. Update the title in conf.org. 2. Delete the FILE_PREFIX property. @@ -847,8 +1119,18 @@ docker exec -it greenlight-v2 bundle exec rake user:create["USERNAME","EMAIL","P 4. Sync the new intros to the /data/emacsconf/shared/$YEAR/assets/intros directory. 5. Regenerate the pads: elisp:emacsconf-pad-prepopulate-all-talks 6. Regenerate talks.json: elisp:emacsconf-publish-talks-json-to-files +** To play the other stream +:PROPERTIES: +:CUSTOM_ID: other-process-notes-to-play-the-other-stream +:END: + +- mpv --profile=full https://live0.emacsconf.org/gen.webm +- Change the channel topic to note that discussion can be in the other channel ** When a system is down +:PROPERTIES: +:CUSTOM_ID: other-process-notes-when-a-system-is-down +:END: Let people know in #emacsconf and #emacsconf-org @@ -859,17 +1141,26 @@ Update the status page: /broadcast <message> may also be helpful ** When we need to bring on a last-minute volunteer +:PROPERTIES: +:CUSTOM_ID: other-process-notes-when-we-need-to-bring-on-a-last-minute-volunteer +:END: /backstage nick will give them the backstage credentials and links to the index ** Checking people in +:PROPERTIES: +:CUSTOM_ID: other-process-notes-checking-people-in +:END: /checkin nick /room nick (should be automatic if live, but there just in case) ** Ansible +:PROPERTIES: +:CUSTOM_ID: other-process-notes-ansible +:END: #+begin_src sh :eval no git clone git@git.emacsconf.org:pub/emacsconf-ansible |