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diff --git a/organizers-notebook.md b/organizers-notebook.md index 9589cf57..f5d6206b 100644 --- a/organizers-notebook.md +++ b/organizers-notebook.md @@ -20,6 +20,11 @@ This document is the general organizers' notebook that can be used as a starting - [Create the public organizers’ notebook in the wiki](#starting-up-the-conference-planning-process-create-the-public-organizers-notebook-in-the-wiki) - [Phases and lessons learned](#phases-and-lessons-learned) - [Draft CFP](#phases-and-lessons-learned-draft-cfp) + - [Process proposals](#orge2fe34a) + - [Accept proposals](#orgac059dd) + - [Draft schedule](#draft-schedule) +- [Other process notes](#other) + - [Adding another user to BBB](#bbb-user) <a id="starting-up-the-conference-planning-process"></a> @@ -117,4 +122,80 @@ Put inside double square brackets: `!template id=pagedraft` - It’s easier for us to extend beyond 5pm than to go before 9am (especially for Pacific time). Extending beyond 5pm puts strain on European organizers and volunteers, though. +- Put the speaker introduction right after the talk description for easier web page copying. + + +<a id="orge2fe34a"></a> + +## Process proposals + +1. In the private repository, create a conf.org. +2. Set `emacsconf-org-file` to its location. +3. Create a heading for Submissions and set `CUSTOM_ID` to `submissions`. +4. Prepare the `prepare` and `submit` pages on the wiki. + +When proposals come in: + +1. Acknowledge with an e-mail along the lines of: + + Hello, ....! + + <feedback> We'll wait another week in case anyone else wants to + chime in before I add it to the wiki and send further notes. :) Thanks for + submitting this! + +2. Use `emacsconf-mail-add-submission` if it works, or create the entry and paste it in. + `org-toggle-item` can help convert Org-style headings into a nested list. +3. Set the following fields (`my/org-set-property` + can be helpful): EMERGENCY, Q\_AND\_A, + AVAILABILITY, NAME, PRONOUNS, TIME, + SLUG, EMAIL, NAME\_SHORT, CUSTOM\_ID, + TRACK, TIMEZONE, CATEGORY, DATE\_SUBMITTED, + PUBLIC\_EMAIL + + +<a id="orgac059dd"></a> + +## Accept proposals + +Setup: + +1. Create YYYY/talks.md. + +For each talk: + +1. Set up “Talk abstract” and “Talk details” sections in the conf.org talk subtree. +2. Change status to `TO_CONFIRM`. +3. Create wiki page with `emacsconf-publish-add-talk`. +4. Use `emacsconf-publish-info-pages` and `emacsconf-publish-schedule` as needed. +5. Send acceptance e-mail with `emacsconf-mail-accept-talk` + + +<a id="draft-schedule"></a> + +## Draft schedule + +- Create entries for opening and closing remarks + - FIXED: t + - SCHEDULED + - TIME: 10 + - BUFFER: 0 + - CUSTOM\_ID: + - SLUG: + - Q\_AND\_A: pad +- Create draft-schedule section in the public organizers notebook for the year +- Add missing items to plan + + +<a id="other"></a> + +# Other process notes + + +<a id="bbb-user"></a> + +## Adding another user to BBB + + ssh bbb.emacsverse.org + docker exec -it greenlight-v2 bundle exec rake user:create["USERNAME","EMAIL","PASSWORD","user"] |