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| -rw-r--r-- | 2021/meetings.org | 140 |
1 files changed, 136 insertions, 4 deletions
diff --git a/2021/meetings.org b/2021/meetings.org index 936816c1..e33e8e38 100644 --- a/2021/meetings.org +++ b/2021/meetings.org @@ -18,6 +18,7 @@ - Tech - Figuring out a better streaming workflow (speakers & OBS) - CDN with Nate Sales: mplsCorwin, bandali + - maybe also FTP upload for speakers - Stand-by for now - Separate from Fosshost - Documenting our infrastructure @@ -108,9 +109,12 @@ * EmacsConf 2021: Long-running TODOs * November 6, 2021 +- Check-ins + - zaeph is dealing with TZ change + - TODOs: - Everyone: - - Get working on contribute.md by Tue-Wed + - [X] Get working on contribute.md by Tue-Wed - Non-exhaustive list of tasks to mention (relevant for this year): 1. Editing captions or writing new ones 2. Helping with tech-checks @@ -120,9 +124,15 @@ - Ping corwin to get another distro installed on vm02 (possibly Trisquel or Alpine) - [X] Look into making TLS/SSL optional - sachac: Right now, the configuration for the ftp server forces it. + - bandali is looking into FTP for resume, no worries about being able to see filenames (not allowed to download files) + - probably no risk from other people maliciously "resuming" other people's files + - ideas for the future: + - can have speaker accounts for FTP (... maybe if Amin gets the hang of automating e-mails =) ) + - region servers to upload to, maybe as part of CDN project + - TODO enable continuation for FTP - Fosshost: Drop an application for another storage-server for the prerecs - zaeph: - - ASAP: Email designated volunteers + - [X] ASAP: Email designated volunteers - Create BBB accounts for new tech-checkers - Publicise contribute.md on r/emacs when it’s published - Make a pinned comment on the program announcement asking for volunteers, linking to contribute.md, and maybe keeping it up to date by editing it to reflect current needs @@ -154,11 +164,132 @@ - More proof-reading welcome - Start thinking about workflow for publishing talks, maybe even concurrently with the stream - No reason not to make them public right away, so if we want them to be available on something else in addition to emacsconf.org and Youtube (Toobnix?), we can plan ahead -- also, icecast fallback override possibility so that bandali might be +- TODO bandali also, icecast fallback override possibility so that bandali might be able to use ffmpeg to broadcast directly to icecast while handling continuity? Does anyone want to experiment with that? - does anyone want to write an ICS to Org thing that can handle schedule updates, maybe taking advantage of icalendar? +- pronouns/website/sponsor info can probably be an e-mail to speakers +- e-mail to send on the deadline (tomorrow) + - reminder to send it + - let's use a carrot approach, not stick (10 talks have already been submitted, yay, and most of them have been captioned!); we're actually okay with dealing with prerecs or live on the day of the event + - nudge script submission esp. close to the deadline to help with captions +- publishing the schedule with the times, ICS; maybe Nov 14? + - probably can do even with the uncertainty +- 10 minutes hard to do live (or record); 15 min next time? +- maybe postpone letting people plan for live presentation until a little bit later +- future: shorter CFP, longer prep period + +#+begin_example +Hello, ____! + +,* TODO [#A] Send pre-recording to EmacsConf + +Lots of speakers have already submitted their talks for EmacsConf +2021, and we've even be able to caption them. Yay! Here are some of +the presentations that have already come in: + + - Emacs News Highlights + - NonGNU ELPA Update + - telega.el and the Emacs community on Telegram + - Creating technical API documentation and presentations using org-babel, restclient, and org-treeslide + - The use of Org mode syntax outside of GNU/Emacs + - How Emacs made me appreciate software freedom + - Moldable Emacs, a step towards sustainable software + +We're looking forward to getting your presentation. If you send it in +as soon as you can, we can add it to the queue for captioning. We'd +like to stream as many talks with captions to make things more +accessible, and the text makes it easier to search too. Also, sending +the prerecorded video will make the conference day less stressful for +everyone. =) If you need extra time to get your prerecorded video, no +worries, we'll figure it out somehow. Please try to do it as soon as +you can! + +,* TODO Send page information (name pronunciation, pronouns, homepage, contact, sponsor links) + +We'd also like to add some standard information to the talk +information page to make it easier for people to talk about your talk, +find more information, contact you, or support you. + +Name pronunciation: +Pronouns: +Homepage: +Preferred contact info: +Links for sponsoring/supporting (if any): + +For example, Sacha's is: + +Name pronunciation: SA-sha CHEW-ah +Pronouns: she/her +Homepage: https://sachachua.com +Preferred contact info: sacha@sachachua.com +Links for sponsoring/supporting (if any): + +,* TODO Plan tech check if you're doing live Q&A + +Also, if you are planning to do live Q&A and you've already done the +tech check at test.bigbluebutton.org, we can set up a tech check call +with an organizer or volunteer. Sometimes there are technical issues +with sharing desktops or hearing audio, so it's good to get it sorted +out as soon as possible. Please check _____ for some options for a +live tech check and reach out to someone who's available when you are. +We hope to get more volunteers for tech checks, so if you can't find +someone whose availability matches yours, please e-mail us at _____ +and we'll try to find something that works. + +,* Also, sneak preview of talks =) + +As a thank-you for working on a talk for EmacsConf, here's a sneak +preview of the talks that have been submitted so far. Please don't +share it widely. If you want to refer to other people's talks in +yours, it's a good time to check out related talks! + +(TODO - info not in here) + +Thank you so much! + +Amin +#+end_example + +--- +TODO Sneak preview e-mail for people who have already submitted + + +--- +- Also do we want to give speakers early access to each other's talks? + - OK, ask them not to share yet +- ffmpeg installed on FTP upload +- TODO bandali to check compressed video and see if we want to change the settings +- TODO: Sacha - Make Etherpad template for speakers? Actually, e-mail might be easier to copy and paste from + - Name pronunciation + - Pronouns + - Links + - Homepage, socials + - Sponsor +- TODO: Sacha - send bandali Bcc list for nudge e-mails +- How many people did we do live tech checks last year? +- zaeph will not be very available. +- TODO maybe seabass? zaeph will e-mail. +- publicize contribute page to the mailing list? and stress the need for tech checkers +- TODO sachac: add current captioning results +- Future: bake it into the submission process (when will be a good time over the next 1-2 months) +- If we don't have enough people to do the tech checks, Leo will step up and maybe do some kind of office hours thing +- Process: + 1. E-mail the volunteers + 2. Update the table on the page + 3. If anyone wants to get started now, you can e-mail us +- BBB slide presentation feature broken, may be related to LetsEncrypt, can't leave messages on the screen; probably won't need it for EmacsConf +- DECISION Yes, broadcast open captions; published videos can be CC +- TODO zaeph will come up with the MPV settings for displaying open captions +- EmacsConf: friendly and relaxed =) + +- Summary + - #A zaeph: Set up tech check information, e-mail volunteers + - #A zaeph: Finish draft of e-mail for tomorrow or the day after + - zaeph: Figure out mpv settings + - bandali: Check video settings, see if we need to tweak compression/audio + - sachac: Keep captioning * October 30, 2021 meeting @@ -1894,7 +2025,8 @@ Which again could be somewhere to promote emacs / emacs conf - mplsCorwin: Talk with Nate Sales - We want to talk with Nate Sales about CDN stuff - mplsCorwin will be asking Nate Sales to come again on [2021-05-01 Sat] - + - Also to be used for FTP uploads + - mplsCorwin update on FH - mplsCorwin is mentioning that we might get another server to handle - Depending on the location |