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diff --git a/2019/organizers-notebook.md b/2019/organizers-notebook.md new file mode 100644 index 00000000..31d64245 --- /dev/null +++ b/2019/organizers-notebook.md @@ -0,0 +1,404 @@ +[[!meta title="Organizers' notebook"]] + +## Talk status + +<table class="user"> + <tbody> + <tr> + <td align="center">Time</td> + <td align="center">Talk</td> + <td align="center">Speaker</td> + <td align="center">Tech</td> + <td align="center">Prerecorded</td> + <td align="center">Preference</td> + </tr> + <tr> + <td align="center">9</td> + <td align="center">Opening remarks</td> + <td align="center">Amin Bandali (bandali)</td> + <td align="right"></td> + <td align="right"></td> + <td align="right"></td> + </tr> + <tr> + <td align="right"></td> + <td align="center">Community update</td> + <td align="center">Sacha Chua (sachac)</td> + <td align="right"></td> + <td align="center">9:31</td> + <td align="right"></td> + </tr> + <tr> + <td align="right"></td> + <td align="center">Emacs devel update</td> + <td align="center">John Wiegley (johnw)</td> + <td align="center">Y</td> + <td align="right"></td> + <td align="right"></td> + </tr> + <tr> + <td align="center">9:30-10:15</td> + <td align="center">GNU Emacs for All</td> + <td align="center">Sachin Patil (psachin)</td> + <td align="center">will record</td> + <td align="right"></td> + <td align="right"></td> + </tr> + <tr> + <td align="center">10:15-10:45</td> + <td align="center">How a Completely Blind Manager/Developer Uses Emacs Every Day</td> + <td align="center">Parham Doustdar (Parham)</td> + <td align="center">Y</td> + <td align="right"></td> + <td align="right"></td> + </tr> + <tr> + <td align="center">10:45-11:15</td> + <td align="center">Managing your life with org-mode and other tools</td> + <td align="center">Marcin Swieczkowski (Marcin)</td> + <td align="center">Y</td> + <td align="right"></td> + <td align="right"></td> + </tr> + <tr> + <td align="center">Lightning</td> + <td align="center">11:15-12</td> + <td align="right"></td> + <td align="right"></td> + <td align="right"></td> + <td align="right"></td> + </tr> + <tr> + <td align="right"></td> + <td align="center">Play and control your music with Emacs</td> + <td align="center">Damien Cassou (DamienCassou)</td> + <td align="right"></td> + <td align="center">9:41</td> + <td align="center">Prerec</td> + </tr> + <tr> + <td align="right"></td> + <td align="center">How to record executable notes with eev - and how to play them back</td> + <td align="center">Eduardo Ochs (edrx)</td> + <td align="center">Y</td> + <td align="center">19:23</td> + <td align="center">Zurich</td> + </tr> + <tr> + <td align="right"></td> + <td align="center">notmuch new(s)</td> + <td align="center">David Bremner (bremner)</td> + <td align="center">done</td> + <td align="center">8:02</td> + <td align="center">Prerec</td> + </tr> + <tr> + <td align="right"></td> + <td align="center">Browsing Twitch.tv from Emacs</td> + <td align="center">Aaron Jacobs (ajacobs)</td> + <td align="center">done</td> + <td align="center">8:54</td> + <td align="center">Prerec</td> + </tr> + <tr> + <td align="right"></td> + <td align="center">Ledger-mode</td> + <td align="center">Miguel Suárez and Quiliro Ordóñez (quiliro)</td> + <td align="center">done</td> + <td align="center">6:54</td> + <td align="center">Prerec</td> + </tr> + <tr> + <td align="right"></td> + <td align="center">Playing Emacs like an instrument</td> + <td align="center">Zen Monk Alain M. Lafon (munen)</td> + <td align="center">done</td> + <td align="center">12:14</td> + <td align="center">Prerec</td> + </tr> + <tr> + <td align="right"></td> + <td align="center">A.I. that Helps Play the Game of Your Life</td> + <td align="center">Andrew J. Dougherty (aindilis)</td> + <td align="center">done</td> + <td align="center">7:14</td> + <td align="center">Prerec</td> + </tr> + <tr> + <td align="right"></td> + <td align="center">Org-mode and FoilTeX</td> + <td align="center">Tom Faulkenberry</td> + <td align="center">done</td> + <td align="center">8:06</td> + <td align="center">Prerec</td> + </tr> + <tr> + <td align="right"></td> + <td align="center">Use Org mode when away from the desktop</td> + <td align="center">Zen Monk Alain M. Lafon (munen)</td> + <td align="center">done</td> + <td align="center">10:08</td> + <td align="center">Done</td> + </tr> + <tr> + <td align="center">12-12:45</td> + <td align="center">Magit deep dive</td> + <td align="center">Jonathan Chu (jonathanchu)</td> + <td align="center">Y</td> + <td align="right"></td> + <td align="right"></td> + </tr> + <tr> + <td align="center">12:45-1:30</td> + <td align="center">Emacs as my Go To Script Language</td> + <td align="center">Howard Abrams (howard-abrams)</td> + <td align="center">Y</td> + <td align="right"></td> + <td align="right"></td> + </tr> + <tr> + <td align="center">1:30-2:15</td> + <td align="center">Continuously checking for quality of your packages</td> + <td align="center">Damien Cassou (DamienCassou)</td> + <td align="center">Y</td> + <td align="right"></td> + <td align="right"></td> + </tr> + <tr> + <td align="center">3:15-4</td> + <td align="center">Interactive Remote Debugging and Development with TRAMP Mode</td> + <td align="center">Matt Ray</td> + <td align="right"></td> + <td align="center">35:24</td> + <td align="center">Prerec</td> + </tr> + <tr> + <td align="center">Lightning</td> + <td align="center">2:15-3:15</td> + <td align="right"></td> + <td align="right"></td> + <td align="right"></td> + <td align="right"></td> + </tr> + <tr> + <td align="right"></td> + <td align="center">Object oriented spreadsheets with example applications</td> + <td align="center">David O’Toole (dto)</td> + <td align="center">Y</td> + <td align="center">10:02</td> + <td align="center">Live</td> + </tr> + <tr> + <td align="right"></td> + <td align="center">How Emacs became my awesome Java editing environment</td> + <td align="center">Torstein Krause Johansen (skybert)</td> + <td align="center">Y</td> + <td align="center">9:08</td> + <td align="center">Live</td> + </tr> + <tr> + <td align="right"></td> + <td align="center">Porting org-shiftup/down as a separate module</td> + <td align="center">MetroWind</td> + <td align="right"></td> + <td align="center">12:10</td> + <td align="center">Live</td> + </tr> + <tr> + <td align="right"></td> + <td align="center">Don’t wait! Write your own (yas)snippet</td> + <td align="center">Tony Aldon</td> + <td align="right"></td> + <td align="center">8:11</td> + <td align="right"></td> + </tr> + <tr> + <td align="right"></td> + <td align="center">Packaging emacs packages for Debian</td> + <td align="center">David Bremner (bremner)</td> + <td align="right"></td> + <td align="center">9:49</td> + <td align="right"></td> + </tr> + <tr> + <td align="right"></td> + <td align="center">Restclient and org-mode for Api Documentation and Testing</td> + <td align="center">Mackenzie Bligh</td> + <td align="right"></td> + <td align="center">6:23</td> + <td align="center">Prerec</td> + </tr> + <tr> + <td align="right"></td> + <td align="center">Automate your workflow as a game developer</td> + <td align="center">Jānis Mancēvičs</td> + <td align="right"></td> + <td align="center">8:55</td> + <td align="center">Prerec</td> + </tr> + <tr> + <td align="right"></td> + <td align="center">Equake mode</td> + <td align="center">Ben Slade</td> + <td align="right"></td> + <td align="center">7:43</td> + <td align="center">Prerec</td> + </tr> + <tr> + <td align="right"></td> + <td align="center">Navigel to facilitate the creation of tabulated-list based UIs</td> + <td align="center">Damien Cassou (DamienCassou)</td> + <td align="right"></td> + <td align="center">9:25</td> + <td align="center">Prerec</td> + </tr> + <tr> + <td align="right"></td> + <td align="center">VSCode is Better than Emacs</td> + <td align="center">Zaiste</td> + <td align="right"></td> + <td align="center">9:31</td> + <td align="center">Prerec</td> + </tr> + <tr> + <td align="center">4-4:30</td> + <td align="center">GNU Emacs as software freedom in practice</td> + <td align="center">Greg Farough (pref: they)</td> + <td align="right"></td> + <td align="right"></td> + <td align="right"></td> + </tr> + <tr> + <td align="center">4:45-5:45</td> + <td align="center">Emacs: The Editor for the Next Forty Years</td> + <td align="center">Perry E. Metzger (pmetzger)</td> + <td align="center">Y</td> + <td align="right"></td> + <td align="center">Prerec</td> + </tr> + <tr> + <td align="center">4:30-4:45</td> + <td align="center">Closing remarks</td> + <td align="center">Amin Bandali (bandali)</td> + <td align="right"></td> + <td align="right"></td> + <td align="right"></td> + </tr> + </tbody> +</table> + +## Before the conference + +- Amin: download all prerecorded videos and set up OBS scenes for easy + switching (Emacs, Jitsi, video player) +- Sacha: download all prerecorded videos and set up OBS scenes for + easy switching (Emacs, Jitsi, video player) +- Draft text to be pasted on Emacs Conference 2019 page for watching +- Test if we can both stream to Icecast +- Test if we can stream from Icecast to Youtube +- Test if we can record Icecast stream +- Test if Youtube recording works properly +- Test playing a prerecorded video +- Draft speaker instructions + + +## Speaker instructions + + +- Please use your favourite IRC client to join #emacsconf-org on + irc.freenode.net on the day of the conference. It should be a + low-traffic channel for coordinating with speakers. Check in with + sachac and bandali by saying hi, mentioning your name/talk if it's + not obvious from your nick. Sacha (or the backup organizer) will + coordinate with you for a tech check before you speak, and will give + you the go-ahead to join a Jitsi session for the main presentation. +- You can also join #emacsconf if you'd like to keep an eye on the + conversations, or #emacsconf-questions for a more moderated view. +- Please wear earphones or headphones in order to minimize microphone + feedback. +- Some of our attendees are blind, so please try to verbally describe + what you're showing on the screen. We will also ask volunteers to + describe what's going on in the #emacsconf channel (or maybe + #emacsconf-descriptive). + +## Plan for the conference day + +- Main organizer: Amin +- Backup: Sacha +- Other volunteers: bremner and ggoes - channel monitoring + +### Setup + +- Main organizer starts streaming an "Emacs Conference 2019 will start at ...." page. +- Backup organizer sets up backup stream to Youtube + - `ffmpeg -i http://live0.emacsconf.org:8000/testmount.webm -c:a copy -c:v copy rtmp://a.rtmp.youtube.com/live2/STREAMING_KEY` + - Start streaming +- Main organizer and backup do tech check +- Backup confirms Icecast stream can be seen +- Backup confirms Youtube stream can be seen +- Both organizers start recording, stop recording, and confirm recording playback. + - Recording off Icecast: Main organizer + - `ffmpeg -i http://live0.emacsconf.org:8000/testmount.webm -c:a copy -c:v copy out.webm` + - Recording off YouTube: Backup organizer + - Mirroring to secondary Icecast sever: volunteer + - `ffmpeg -i http://live0.emacsconf.org:8000/testmount.webm -c:a copy -c:v copy -content_type video/webm icecast://source:password@live1.emacsconf.org:8000/testmount.webm` +- Both organizers start recording again +- Main organizer updates wiki with watching instructions +- Backup organizer confirms watching instructions +- Main organizer switches to agenda/opening image and does opening remarks +- Backup organizer streams on phone so that she can monitor it while doing tech checks + +### Throughout the day + +- Backup checks #emacsconf-org channel and coordinates with speakers. + - Planned talks: check if the speaker is available and can do a quick tech check + - Lightning talks: Check who's ready to do their talk live with a quick tech check beforehand + - All right, who wants to do the next lightning talk? + - Please go to <https://meet.jit.si/emacsconf-tech> for a quick tech check. + - When you're ready, close the tech check tab and go to ___. +- Backup does tech check with speaker in a separate jitsi room and coordinates via IRC. +- When ready, speaker joins main conference room and presents OR main organizer changes to a different room. +- Backup organizer updates organizer's notebook with talk status +- Backup organizer tweets talk info + +### Playing prerecorded videos + +- Main organizer introduces talk +- Main organizer switches to OBS video player scene and plays video with video player +- Main organizer posts "PLAYED: <title>" in #emacsconf-org (so that it's easy to check which ones have been played already - maybe we should have a wiki page?) + +### In case of... + +#### Technical issues / speakers not present + +- Main organizer makes brief announcement, then play prerecorded videos +- If there are no more prerecorded videos, possibly open the floor to participants and treat it as a hangout + +#### Speaker talking too long + +- If the next live presenter is lined up, main organizer gently nudges speaker to wrap up in five minutes +- If no live presenter is lined up, backup organizer keeps checking the #emacsconf-org channel to see who will speak next, doing tech-check before giving the main organizer the go-ahead to nudge the speaker. + +We don't have to bump live presenters for a prerecorded presentation, because we can play all the prerecorded presentations at the end. + +#### Disruptive people joining Jitsi room + +- Main organizer switches to technical difficulties message or different Jitsi room +- Backup coordinates with speaker to join a different room + +#### Jitsi down + +- Main organizer describes technical difficulties and updates status page +- Main organizer plays prerecorded videos while backup organizer retries Jitsi with help from volunteers, coordinating via IRC +- TODO Back up plan in case Jitsi doesn't work? Say sorry and try again a different day? + +### After live presentations end + +- Main organizer makes closing remarks +- Main organizer plays remaining prerecorded videos +- After all prerecorded videos, main organizer says thank you, ends the stream, and ends the recording. + +## Lessons learned for next time + +- Indicate conference times and timezone in call for proposals. +- Consider anonymized conference submissions to reduce bias. Encourage people to do personal outreach if there are people they would like to invite to speak. |