diff options
| -rw-r--r-- | 2022/organizers-notebook.md | 108 | ||||
| -rw-r--r-- | 2022/organizers-notebook/index.org | 136 |
2 files changed, 190 insertions, 54 deletions
diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md index b81aed80..898a6fc0 100644 --- a/2022/organizers-notebook.md +++ b/2022/organizers-notebook.md @@ -23,7 +23,7 @@ This file is automatically exported from [/2022/organizers-notebook/index.org](/ Projects and tasks: - [Look for ways to reduce risk](#derisk) -- [Facilitate Q&A](#qa) +- [Make checkin and Q&A process slide](#qa):sachac: - [Caption talks and make chapter headings](#caption) - [Prepare intros for the hosts to read](#host-intros):sachac: - [Review the submissions for encoding issues](#review-submissions):zaeph: @@ -388,7 +388,7 @@ interests you! # Projects and other long-running tasks - [Look for ways to reduce risk](#derisk) -- [Facilitate Q&A](#qa) +- [Make checkin and Q&A process slide](#qa):sachac: - [Caption talks and make chapter headings](#caption) - [Prepare intros for the hosts to read](#host-intros):sachac: - [Review the submissions for encoding issues](#review-submissions):zaeph: @@ -421,7 +421,7 @@ interests you! <https://pad.emacsconf.org/premortem> -### STARTED Make copyable version of bbb redirect :derisk: +### DONE Make copyable version of bbb redirect :derisk: ### DONE Make sure all the important tasks are scheduled over the next two weeks @@ -442,14 +442,72 @@ interests you! <a id="qa"></a> -## Facilitate Q&A +## TODO Make checkin and Q&A process slide :sachac: +Low-priority because people were able to manage fine last year -### SOMEDAY Upload a presentation & enable for download – Blindside Networks Customer Support Portal -Low priority because people were able to do Q&A last year without us holding their hand +### Slides -<https://support.blindsidenetworks.com/hc/en-us/articles/360024688392-Upload-a-presentation-enable-for-download#:~:text=BigBlueButton%20will%20accept%20Office%20documents,pptx>)%2C%20text%20documents%20(. + +#### Check-in checklist + +- Setup: + - Speaker can be heard + - Speaker can hear others + - Screen sharing: (optional) + - Window or screen can be shared + - Text is readable + - Webcam sharing (optional) +- OK to do other things until the prerec ends +- People will add questions to the pad or IRC channel +- Host and streamer will join after prerec ends and give you the signal when you’re good to go +- Please close any tabs or apps watching the stream when your Q&A + starts (otherwise the audio is confusing) +- It can take some time for people to think of questions, or you might + have a quiet Q&A. Please feel free to demo other things you couldn’t + fit in your talk, or start with questions people might be thinking + about. +- We’ll let you know when the stream is going to move on to the next + talk. Even after the streamer switches over to the next talk, you + can still stay and chat here for as long as you like. When you’re + done, you can wrap up and leave. + + +#### Q&A slide + +Notes for participants: + +- Please stay muted until it’s your turn. +- To raise your hand: + + 1. Open the participant list. If it’s hidden, use the person icon in the top left. + 2. Click on your name. + 3. Click on **Set Status** - **Raise**. + + You can lower your hand by clicking on your name nad choosing **Clear Status**. +- Headphone or earphones can help avoid audio feedback. +- If performance is slow, please keep your webcam off. +- The recording of this session will be posted on the talk page. We’ll + also copy questions, answers, and notes from the text chat. + Everything will be shared under the Creative Commons + Attribution-ShareAlike 4.0 License. +- If you can, please add questions, answers, and notes to the + Etherpad. The URL for the Etherpad is also on the talk page. +- Please follow emacsconf.org/conduct guidelines. +- If something should be omitted from the recording, put a NOTE in the + chat and explain what the organizers should do. + +Notes for the speaker: + +- You can answer questions in whatever order you want. +- You can skip questions or take your time to think about them. +- Please read the questions out loud before answering. This makes it + easier to save the questions and answers afterwards. +- We’ll let you know when the stream is going to move on to the next + talk. Even after the streamer switches over to the next talk, you + can still stay and chat here for as long as you like. When you’re + done, you can wrap up and leave. <a id="caption"></a> @@ -963,7 +1021,7 @@ Try them in an Etherpad ### TODO Revisit the hyperlists to make sure they make sense -### TODO Add intro notes and specific talk notes to the hyperlist +### DONE Add intro notes and specific talk notes to the hyperlist ### TODO Make a hyperlist for checking people in for easier copying and pasting @@ -974,7 +1032,17 @@ Try them in an Etherpad [Use Mumble for backchannel coordination and also on-stage](file:///home/sacha/proj/emacsconf/wiki/2022/organizers-notebook/index.md) -### TODO Make backstage redirects for pad and qa so that hosts and streamers can have an easier time +### DONE Make backstage redirects for pad and qa so that hosts and streamers can have an easier time + +ex: +<https://media.emacsconf.org/2022/backstage/current/pad/journalism> +<https://media.emacsconf.org/2022/backstage/current/room/journalism> + +Pattern: +<https://media.emacsconf.org/2022/backstage/current/slug/pad> +<https://media.emacsconf.org/2022/backstage/current/slug/room> +<https://media.emacsconf.org/2022/backstage/current/pad/slug> +<https://media.emacsconf.org/2022/backstage/current/room/slug> ### TODO Regenerate hyperlist if sched changes @@ -1322,7 +1390,7 @@ That might be interesting for reviewing text recognition output - [How do we want to coordinate during the conference itself?](#coordination) - [How do we want to make the full schedule more manageable?](#sched-decision) -- [Do we want to skip the closed Q&A and go straight to open?](#org5265ac2) +- [Do we want to skip the closed Q&A and go straight to open?](#org4978bd8) - [How much do we want to enrich the wiki with JS?](#wiki-design) - [How do we want to make better use of Etherpad?](#pad-decision) - [Can we nudge people to ask IRC questions in a way that will make it easier for us to follow them?](#irc-markers) @@ -1401,7 +1469,7 @@ Shifts will be Sat AM, Sat PM, Sun AM, or Sun PM per track. People can take mult - Better for the viewers and the volunteers -<a id="org5265ac2"></a> +<a id="org4978bd8"></a> ## Do we want to skip the closed Q&A and go straight to open? @@ -1764,7 +1832,7 @@ AM: 9-12 PM EST, PM: 1-5 PM EST (plus a little extra for setup/transition) Saturday Dec 3 -<table id="org55f195b" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides"> +<table id="org974fe92" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides"> <colgroup> @@ -1844,7 +1912,7 @@ publicvoit - pad until 4pm on Sat, until 2pm on Sun Sunday Dec 4 -<table id="org7076056" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides"> +<table id="orgedda767" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides"> <colgroup> @@ -2655,7 +2723,10 @@ Exception: [CHECK is unavailable](#check-gone) ##### media directory -#### TODO Fix mapconcat error in updating task status +#### DONE Fix mapconcat error in updating task status + + +#### TODO Add intros to wiki pages ### Handle Q&A @@ -2882,7 +2953,7 @@ Probably focus on grabbing the audio first and seeing what’s worth keeping Make a table of the form -<table id="orge1991e5" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides"> +<table id="org4812264" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides"> <colgroup> @@ -4604,11 +4675,6 @@ Overlay considerations: ### TODO Make a list of different things to plug during commercial breaks, like Mastodon :sachac: -### TODO Make Q&A process slide :sachac: - -Raise hands - - ## DONE Find volunteers for tech-checks :zaeph: @@ -5078,7 +5144,7 @@ so that the streamer can adjust volume offscreen? [Think about what to do with schedule gaps due to cancelled talks](file:///home/sacha/proj/emacsconf/wiki/2022/organizers-notebook/index.md) -### TODO Separate mumble audio so that panic button can still bring in our audio +### DONE Separate mumble audio so that panic button can still bring in our audio ### SOMEDAY Prepare for rms talk and Q&A with bandali diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org index f07197be..f0f8f58f 100644 --- a/2022/organizers-notebook/index.org +++ b/2022/organizers-notebook/index.org @@ -118,14 +118,14 @@ interests you! :CUSTOM_ID: derisk :END: https://pad.emacsconf.org/premortem -*** STARTED [#A] Make copyable version of bbb redirect :derisk: -SCHEDULED: <2022-11-21 Mon> +*** DONE [#A] Make copyable version of bbb redirect :derisk: +CLOSED: [2022-11-22 Tue 10:06] SCHEDULED: <2022-11-21 Mon> :PROPERTIES: :CREATED: [2022-11-21 Mon 06:45] :Effort: 0:30 :END: :LOGBOOK: -CLOCK: [2022-11-22 Tue 08:37] +CLOCK: [2022-11-22 Tue 08:37]--[2022-11-22 Tue 10:06] => 1:29 :END: *** DONE Make sure all the important tasks are scheduled over the next two weeks CLOSED: [2022-11-21 Mon 14:49] SCHEDULED: <2022-11-21 Mon> @@ -151,19 +151,71 @@ CLOCK: [2022-11-21 Mon 13:17]--[2022-11-21 Mon 13:56] => 0:39 ))))) (org-agenda nil "a"))) #+end_src -** Facilitate Q&A -:PROPERTIES: -:CUSTOM_ID: qa -:END: - -*** SOMEDAY [#C] Upload a presentation & enable for download – Blindside Networks Customer Support Portal -:PROPERTIES: -:CREATED: [2022-11-20 Sun 22:26] -:END: - -Low priority because people were able to do Q&A last year without us holding their hand - -https://support.blindsidenetworks.com/hc/en-us/articles/360024688392-Upload-a-presentation-enable-for-download#:~:text=BigBlueButton%20will%20accept%20Office%20documents,pptx)%2C%20text%20documents%20(. +** TODO [#C] Make checkin and Q&A process slide :sachac: + :PROPERTIES: + :CREATED: [2022-11-20 Sun 10:04] + :Effort: 0:30 + :CUSTOM_ID: qa + :END: + :LOGBOOK: + CLOCK: [2022-11-22 Tue 11:38] + :END: +Low-priority because people were able to manage fine last year +*** Slides +**** Check-in checklist + +- Setup: + - Speaker can be heard + - Speaker can hear others + - Screen sharing: (optional) + - Window or screen can be shared + - Text is readable + - Webcam sharing (optional) +- OK to do other things until the prerec ends +- People will add questions to the pad or IRC channel +- Host and streamer will join after prerec ends and give you the signal when you're good to go +- Please close any tabs or apps watching the stream when your Q&A + starts (otherwise the audio is confusing) +- It can take some time for people to think of questions, or you might + have a quiet Q&A. Please feel free to demo other things you couldn't + fit in your talk, or start with questions people might be thinking + about. +- We'll let you know when the stream is going to move on to the next + talk. Even after the streamer switches over to the next talk, you + can still stay and chat here for as long as you like. When you're + done, you can wrap up and leave. + +**** Q&A slide +Notes for participants: + +- Please stay muted until it's your turn. +- To raise your hand: + 1. Open the participant list. If it's hidden, use the person icon in the top left. + 2. Click on your name. + 3. Click on *Set Status* - *Raise*. + You can lower your hand by clicking on your name nad choosing *Clear Status*. +- Headphone or earphones can help avoid audio feedback. +- If performance is slow, please keep your webcam off. +- The recording of this session will be posted on the talk page. We'll + also copy questions, answers, and notes from the text chat. + Everything will be shared under the Creative Commons + Attribution-ShareAlike 4.0 License. +- If you can, please add questions, answers, and notes to the + Etherpad. The URL for the Etherpad is also on the talk page. +- Please follow emacsconf.org/conduct guidelines. +- If something should be omitted from the recording, put a NOTE in the + chat and explain what the organizers should do. + +Notes for the speaker: +- You can answer questions in whatever order you want. +- You can skip questions or take your time to think about them. +- Please read the questions out loud before answering. This makes it + easier to save the questions and answers afterwards. +- We'll let you know when the stream is going to move on to the next + talk. Even after the streamer switches over to the next talk, you + can still stay and chat here for as long as you like. When you're + done, you can wrap up and leave. + ** [#B] Caption talks and make chapter headings :PROPERTIES: :CUSTOM_ID: caption @@ -717,8 +769,8 @@ SCHEDULED: <2022-11-22 Tue> :PROPERTIES: :CREATED: [2022-11-19 Sat 07:49] :END: -*** TODO [#B] Add intro notes and specific talk notes to the hyperlist -SCHEDULED: <2022-11-22 Tue> +*** DONE [#B] Add intro notes and specific talk notes to the hyperlist +CLOSED: [2022-11-22 Tue 11:29] SCHEDULED: <2022-11-22 Tue> *** TODO [#A] Make a hyperlist for checking people in for easier copying and pasting SCHEDULED: <2022-11-22 Tue> *** TODO Send FlowyCoder hyperlist for checking people in @@ -729,12 +781,23 @@ SCHEDULED: <2022-11-26 Sat> [[file:~/proj/emacsconf/wiki/2022/organizers-notebook/index.org::*Use Mumble for backchannel coordination and also on-stage][Use Mumble for backchannel coordination and also on-stage]] -*** TODO Make backstage redirects for pad and qa so that hosts and streamers can have an easier time -SCHEDULED: <2022-11-22 Tue> +*** DONE Make backstage redirects for pad and qa so that hosts and streamers can have an easier time +CLOSED: [2022-11-22 Tue 11:32] SCHEDULED: <2022-11-22 Tue> :PROPERTIES: :CREATED: [2022-11-19 Sat 13:54] :END: +ex: +https://media.emacsconf.org/2022/backstage/current/pad/journalism +https://media.emacsconf.org/2022/backstage/current/room/journalism + +Pattern: +https://media.emacsconf.org/2022/backstage/current/slug/pad +https://media.emacsconf.org/2022/backstage/current/slug/room +https://media.emacsconf.org/2022/backstage/current/pad/slug +https://media.emacsconf.org/2022/backstage/current/room/slug + + *** TODO [#B] Regenerate hyperlist if sched changes SCHEDULED: <2022-11-22 Tue> :PROPERTIES: @@ -2227,10 +2290,20 @@ SCHEDULED: <2022-11-25 Fri> ***** publishing ***** webm ***** media directory -**** TODO [#A] Fix mapconcat error in updating task status -SCHEDULED: <2022-11-21 Mon> +**** DONE [#A] Fix mapconcat error in updating task status +CLOSED: [2022-11-22 Tue 10:17] SCHEDULED: <2022-11-21 Mon> :PROPERTIES: :CREATED: [2022-11-21 Mon 07:23] +:Effort: 0:30 +:END: +:LOGBOOK: +CLOCK: [2022-11-22 Tue 10:06]--[2022-11-22 Tue 10:17] => 0:11 +:END: + +**** TODO Add intros to wiki pages +SCHEDULED: <2022-11-23 Wed> +:PROPERTIES: +:CREATED: [2022-11-22 Tue 07:45] :END: *** Handle Q&A @@ -4094,14 +4167,6 @@ https://gitlab.com/akshay196/emacsconf-artwork/-/blob/main/2022/talk-banner/samp :CREATED: [2022-11-17 Thu 14:25] :END: -*** TODO Make Q&A process slide :sachac: - SCHEDULED: <2022-11-25 Fri> - :PROPERTIES: - :CREATED: [2022-11-20 Sun 10:04] - :END: - -Raise hands - ** DONE Find volunteers for tech-checks :zaeph: CLOSED: [2022-11-19 Sat 11:08] :PROPERTIES: @@ -4549,10 +4614,14 @@ SCHEDULED: <2022-11-24 Thu> :CREATED: [2022-11-20 Sun 08:33] :END: [[file:~/proj/emacsconf/wiki/2022/organizers-notebook/index.org::*Think about what to do with schedule gaps due to cancelled talks][Think about what to do with schedule gaps due to cancelled talks]] -*** TODO [#A] Separate mumble audio so that panic button can still bring in our audio - SCHEDULED: <2022-11-21 Mon> +*** DONE [#A] Separate mumble audio so that panic button can still bring in our audio + CLOSED: [2022-11-22 Tue 11:00] SCHEDULED: <2022-11-21 Mon> :PROPERTIES: :CREATED: [2022-11-20 Sun 10:14] + :Effort: 30 + :END: + :LOGBOOK: + CLOCK: [2022-11-22 Tue 10:19]--[2022-11-22 Tue 11:00] => 0:41 :END: *** SOMEDAY Prepare for rms talk and Q&A with bandali @@ -4563,7 +4632,8 @@ SCHEDULED: <2022-11-24 Thu> Mumble? -**** TODO [#C] Reflow and edit VTT for RMS TEDx talk so that things are on one line +**** TODO [#B] Reflow and edit VTT for RMS TEDx talk so that things are on one line +SCHEDULED: <2022-11-29 Tue> :PROPERTIES: :CREATED: [2022-11-19 Sat 19:02] :END: |