diff options
| -rw-r--r-- | 2022/volunteer/checkin.md | 47 |
1 files changed, 21 insertions, 26 deletions
diff --git a/2022/volunteer/checkin.md b/2022/volunteer/checkin.md index 9443ec73..34513b22 100644 --- a/2022/volunteer/checkin.md +++ b/2022/volunteer/checkin.md @@ -6,6 +6,7 @@ - Get them into the correct room and help them doublecheck their audio and video quality - Follow up with speakers who haven't checked in yet - Check on speakers periodically so that they're not waiting alone +- (optional) Do tech-checks with speakers before the conference to identify potential issues Perks: @@ -54,31 +55,22 @@ Click on their name and choose **Promote to moderator.** Click on their name again and choose **Make presenter.** -Help them doublecheck their audio quality. Using earphones or -headphones can help avoid audio feedback, and using an external -microphone can improve audio as well. - -The speaker's webcam is optional but highly recommended. The speaker -can turn their webcam on using the camera icon in the lower middle. - -Speakers may want to share their screen during the Q&A session. They -can do so using the monitor icon in the lower middle. Sharing a single -window is usually more advisable than sharing the entire screen, since -it allows them to resize the window so that it's easy for people to -read. - -If the speaker wants to read questions as they come in on Etherpad or -IRC, help them load the pad or the track-specific IRC channel. If -there is a host for the session, the host can also read questions out -loud. Let the speaker know that they can answer questions in any order -they want, skip questions, take a little time to think about their -answers, and answer questions for as short or as long as they'd like. -The room is dedicated for their use, so they don't have to worry about -stepping on someone else's Q&A. The first part of their Q&A will be -streamed. The host will let them know when the time for streamed Q&A -is almost done, but people can continue discussing things in the Q&A -room if they want. - +**Checklist with notes:** + +- Can you speak and be heard? Is there echo? + - Help them doublecheck their audio quality. Using earphones or headphones can help avoid audio feedback, and using an external microphone can improve audio as well. +- Can you hear me? +- Can you share your screen? Will the screen be readable at 1920x720? + - Speakers may want to share their screen during the Q&A session. They can do so using the monitor icon in the lower middle. Sharing a single window is usually more advisable than sharing the entire screen, since it allows them to resize the window so that it's easy for people to read. + - We recommend good contrast with dark foreground on light background to make it easier for people to see things even in bright light. +- If you plan to show your keystrokes, is that display visible? +- If you want to share your webcam (optional), can you enable it? Is it visible? Will there likely be distractions in the background? + - The speaker's webcam is optional but highly recommended. The speaker can turn their webcam on using the camera icon in the lower middle. +- Can you view the collaborative pad? Will you be comfortable reviewing questions on your own (perhaps by keeping it open beside your shared window), or will you need a volunteer to relay questions to you? + - If the speaker wants to read questions as they come in on Etherpad or IRC, help them load the pad or the track-specific IRC channel. If there is a host for the session, the host can also read questions out loud. Let the speaker know that they can answer questions in any order they want, skip questions, take a little time to think about their answers, and answer questions for as short or as long as they'd like. The room is dedicated for their use, so they don't have to worry about stepping on someone else's Q&A. The first part of their Q&A will be streamed. The host will let them know when the time for streamed Q&A is almost done, but people can continue discussing things in the Q&A room if they want. +- If you plan to play sounds during your Q&A session, is that audible? + - Sometimes speakers will need to set up a virtual loopback device to get their system audio to be included in BBB. This is somewhat complicated and should be tested before the conference. + Once the speaker is settled in, you can let `#emacsconf-org` know that the speaker has been checked in. @@ -104,7 +96,10 @@ In between checking in people, feel free to enjoy the conference! Let us know on `#emacsconf-org`. You or another organizer can contact them using their emergency contact info. If you prefer to not use your phone, you can ask one of the organizers in #emacsconf-org and we'll -call the speaker for you. +call the speaker for you. + +If the speaker is still not available, we can stream any ongoing Q&A +sessions or open it up for community discussion. ## After the Q&A wraps up |