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| -rw-r--r-- | 2022/organizers-notebook.org | 21 |
1 files changed, 18 insertions, 3 deletions
diff --git a/2022/organizers-notebook.org b/2022/organizers-notebook.org index 3d7971eb..b09c3e49 100644 --- a/2022/organizers-notebook.org +++ b/2022/organizers-notebook.org @@ -14,6 +14,14 @@ * Current tasks / status ** TODO Organizers: Review the submissions in emacsconf-2022-private and e-mail emacsconf-org-private with any objections or comments by Sept 26 for possible [[*Early speaker notification][early speaker notification]], Oct 7 for everything +** TODO Write preparation instructions and decide on deadline for prerecs +DEADLINE: <2022-09-30 Fri> +We need time after the prerecs get submitted to: +- convert the videos and check that they've been reencoded properly by watching the re-encoded ones all the way to the end +- caption videos +- capture any extra info +- follow up with missing prerecs + ** WAITING for more submissions (CFP deadline Sept 30) - Sacha: Add submissions to emacsconf-2022-private, draft 2-day schedule by Oct 10 ** TODO Corwin: Double-check Sacha's timezone conversions for availability @@ -26,10 +34,17 @@ - Format them nicely - Publish draft schedule - Confirm e-mail communication with all of the speakers -** As talks come in +** As prerecorded talks come in - Sacha: Parcel out captioning work to volunteers, help them get set up -- Captioning volunteers: Caption talks - +- Volunteers: Caption pre-recorded videos (usually starting from autogenerated ones for easier work) +- Make sure all the links/resources mentioned are written down somewhere (web page and enriched captions for pasting into #emacsconf-accessible) +** Other tasks before the conference +- Coordinate volunteer schedules so all the roles are covered +** During the conference +- Volunteer: Check in speaker for live Q&A, make sure audio/video works +*** During each talk +- Volunteers: post links/resources/descriptions/captions (depending on your level of energy) to #emacsconf-accessible +- Volunteers: making sure questions get posted somewhere the speaker can see them * Communications ** TODO Early speaker notification DEADLINE: <2022-09-30 Fri> |