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diff --git a/2025/cfp.md b/2025/cfp.md new file mode 100644 index 00000000..5d3b6d6f --- /dev/null +++ b/2025/cfp.md @@ -0,0 +1,80 @@ +[[!meta title="Call for Participation"]] +[[!meta copyright="Copyright © 2020 Amin Bandali, Sacha Chua, +David Bremner<br /> +Copyright © 2021 Amin Bandali, Sacha Chua, Leo Vivier, +Sebastian Crane<br /> +Copyright © 2022, 2024 Amin Bandali<br /> +Copyright © 2023-2025 Sacha Chua"]] +[[!tag blog]] +[[!date "2025-06-27"]] +<!-- cfp.md is exported from cfp.org, please modify that instead. --> + + +# Call for participation + +What have you found exciting about [Emacs](https://www.gnu.org/software/emacs/) lately? Have you figured out a good workflow? Used Emacs for something interesting? Come share what you've been learning at EmacsConf 2025 and meet other enthusiasts along the way! All backgrounds and all levels of experience are welcome. Emacs isn't just a text editor, it's a way of life! + +[EmacsConf 2025](https://emacsconf.org/2025/) will be a virtual conference on **December 6 and 7, 2025 (Sat-Sun, 9AM-5PM UTC-5 America/Toronto, which is the same as 2PM-10PM UTC)**. We hope to get your talk proposal by ****Friday, September 19, 2025.**** + +If there are similar proposals, we'll work with people so that the talks can cover different facets. + + +# Talk formats + +Ideally, talks will be prerecorded so that you can script and edit them as tightly as you want, and so that they can be captioned for accessibility. Here are the talk options: + +- **5-10 minute lightning talk:** just the essentials! If you can squeeze your prerecorded talk into 5-10 minutes by focusing on the essentials (not by talking super quickly!), we might be able to repeat it during the conference in order to fill gaps. +- **20-minute talk:** short enough to keep people's attention, long enough to get into some details. + +There will be time for questions and answers after your talk, so you don't need to include that in your talk timing. Just like in previous EmacsConf, you can answer questions via a live video conference, IRC ([Internet Relay Chat](https://chat.emacsconf.org)), the Etherpad (a web-based collaborative document), the wiki, or email (your choice). The stream will move on to the next talk at the scheduled time, but interested people can keep hanging out with you for a longer conversation. + +If you are not available during the conference itself but you have a neat idea that you'd like to share, please propose it anyway! You can always handle questions after the conference, and we might even be able to coordinate with other Emacs meetups for events in other time zones. + +We may have time for a few longer sessions. If you'd like to be considered for a longer time slot, please include an outline for the extra time in addition to your 20-minute proposal. Other session formats such as tutorials, workshops, and hangouts are welcome as well. + + +# Submitting your proposal + +[Send us your idea](https://emacsconf.org/2025/submit/) as soon as you can, so that you can have more time +to work on your talk. (Proposal deadline: ****Friday, September 19, 2025****) + +If you need help, you can email us publicly at [emacsconf-org@gnu.org](mailto:emacsconf-org@gnu.org) +or privately at [emacsconf-org-private@gnu.org](mailto:emacsconf-org-private@gnu.org). You can also come and +say hi to us on our IRC channel `#emacsconf` on `irc.libera.chat` +using [your favourite IRC client](ircs://irc.libera.chat:6697/emacsconf), or by visiting [chat.emacsconf.org](https://chat.emacsconf.org) in +your web browser. + + +# Know someone who might have something to share? + +All kinds of people use Emacs for all kinds of things. We'd love it +if EmacsConf 2025 could highlight interesting perspectives and reflect +the diversity of our community. If you know someone who might have a +good idea for a talk, please reach out to them and encourage them to +submit a proposal. Many people (especially from underrepresented +groups such as women, people of colour, non-developers, etc.) might +not consider themselves proficient enough to share their thoughts. +If you let them know that you value their knowledge and experiences, +and maybe even suggest something that you think others would like to +hear about, they may realize that they do have something worth sharing +and that we would love to hear from them. + + +# Want to volunteer? + +If you would like to help with the conference (planning the sessions, +reviewing proposals, helping with infrastructure, making sessions +more accessible, editing video transcripts, checking in speakers, +reading questions out loud, organizing notes, etc.), please see our +[volunteer](https://emacsconf.org/volunteer/) page. Volunteers get early access to talks and learn lots +of things along the way. We'd really appreciate your help in making +EmacsConf 2025 the best one so far! + + +# Commitment to freedom + +We remain fully committed to freedom. You'll be able to participate +in EmacsConf using [free/libre software](https://www.gnu.org/philosophy/free-sw.html), and we use free/libre software +to organize and run the conference. You can find some notes about our +setup and process at <https://emacsconf.org/infra/>. + diff --git a/2025/cfp.org b/2025/cfp.org new file mode 100644 index 00000000..85cb7283 --- /dev/null +++ b/2025/cfp.org @@ -0,0 +1,149 @@ +# [[elisp:(org-md-export-to-markdown)][Export this file to Markdown]] +# [[elisp:(org-ascii-export-as-ascii)][Export this file to ASCII]] +#+title: EmacsConf 2025 Call for Participation +#+subtitle: Online Conference +#+date: December 6 and 7, 2025 +#+options: author:nil toc:nil + +#+begin_export md +[[!meta title="Call for Participation"]] +[[!meta copyright="Copyright © 2020 Amin Bandali, Sacha Chua, +David Bremner<br /> +Copyright © 2021 Amin Bandali, Sacha Chua, Leo Vivier, +Sebastian Crane<br /> +Copyright © 2022, 2024 Amin Bandali<br /> +Copyright © 2023-2025 Sacha Chua"]] +[[!tag blog]] +[[!date "2025-06-27"]] +<!-- cfp.md is exported from cfp.org, please modify that instead. --> +#+end_export + +* COMMENT How to export this file :noexport: + +The =ircs= link type is not part of standard Org Mode, so Org will +throw an error if you try to export this file. + +To work around that, you can use something along the lines of the +Emacs Lisp code below by either adding it to your init file, or by +putting the point in the code block and hitting =C-c C-v e= (that is, +hold Ctrl, then hit c followed by v, then release Ctrl, and hit e) to +evaluate the code, working around the issue only for the current +session. + +#+begin_src emacs-lisp :results silent +(org-link-set-parameters + "ircs" + :export + (lambda (link description format) + "Export an ircs link. +See `org-link-parameters' for details about LINK, DESCRIPTION and +FORMAT." + (let ((desc (or description link))) + (pcase format + (`html (format "<a href=\"ircs:%s\">%s</a>" link desc)) + (`md (format "[%s](ircs:%s)" desc link)) + (_ nil))))) +#+end_src + +Other CFPs we can borrow ideas from: + +- https://debconf23.debconf.org/cfp/ - includes early submission timeline +- https://fosdem.org/2023/news/2022-11-13-call-for-presentations/ - mentions upload date, license +- https://www.fsf.org/blogs/community/libreplanet-2023-will-be-held-march-18-19-cfs-extended-to-november-23 +- https://www.reddit.com/r/scala/comments/103v6e5/scalar_2023_cfp_is_still_open/ - very short + +* Call for participation +:PROPERTIES: +:CUSTOM_ID: cfp +:END: + +What have you found exciting about [[https://www.gnu.org/software/emacs/][Emacs]] lately? Have you figured out a good workflow? Used Emacs for something interesting? Come share what you've been learning at EmacsConf 2025 and meet other enthusiasts along the way! All backgrounds and all levels of experience are welcome. Emacs isn't just a text editor, it's a way of life! + +[[https://emacsconf.org/2025/][EmacsConf 2025]] will be a virtual conference on *December 6 and 7, 2025 (Sat-Sun, 9AM-5PM UTC-5 America/Toronto, which is the same as 2PM-10PM UTC)*. We hope to get your talk proposal by **Friday, September 19, 2025.** + +If there are similar proposals, we'll work with people so that the talks can cover different facets. + +* Talk formats +:PROPERTIES: +:CUSTOM_ID: formats +:END: + +Ideally, talks will be prerecorded so that you can script and edit them as tightly as you want, and so that they can be captioned for accessibility. Here are the talk options: + +- *5-10 minute lightning talk:* just the essentials! If you can squeeze your prerecorded talk into 5-10 minutes by focusing on the essentials (not by talking super quickly!), we might be able to repeat it during the conference in order to fill gaps. +- *20-minute talk:* short enough to keep people's attention, long enough to get into some details. + +There will be time for questions and answers after your talk, so you don't need to include that in your talk timing. Just like in previous EmacsConf, you can answer questions via a live video conference, IRC ([[https://chat.emacsconf.org][Internet Relay Chat]]), the Etherpad (a web-based collaborative document), the wiki, or email (your choice). The stream will move on to the next talk at the scheduled time, but interested people can keep hanging out with you for a longer conversation. + +If you are not available during the conference itself but you have a neat idea that you'd like to share, please propose it anyway! You can always handle questions after the conference, and we might even be able to coordinate with other Emacs meetups for events in other time zones. + +We may have time for a few longer sessions. If you'd like to be considered for a longer time slot, please include an outline for the extra time in addition to your 20-minute proposal. Other session formats such as tutorials, workshops, and hangouts are welcome as well. + +* Submitting your proposal +:PROPERTIES: +:CUSTOM_ID: submitting +:END: + +[[https://emacsconf.org/2025/submit/][Send us your idea]] as soon as you can, so that you can have more time +to work on your talk. (Proposal deadline: **Friday, September 19, 2025**) + +If you need help, you can email us publicly at [[mailto:emacsconf-org@gnu.org][emacsconf-org@gnu.org]] +or privately at [[mailto:emacsconf-org-private@gnu.org][emacsconf-org-private@gnu.org]]. You can also come and +say hi to us on our IRC channel =#emacsconf= on =irc.libera.chat= +using [[ircs://irc.libera.chat:6697/emacsconf][your favourite IRC client]], or by visiting [[https://chat.emacsconf.org][chat.emacsconf.org]] in +your web browser. + +* Know someone who might have something to share? +:PROPERTIES: +:CUSTOM_ID: sharing +:END: + +All kinds of people use Emacs for all kinds of things. We'd love it +if EmacsConf 2025 could highlight interesting perspectives and reflect +the diversity of our community. If you know someone who might have a +good idea for a talk, please reach out to them and encourage them to +submit a proposal. Many people (especially from underrepresented +groups such as women, people of colour, non-developers, etc.) might +not consider themselves proficient enough to share their thoughts. +If you let them know that you value their knowledge and experiences, +and maybe even suggest something that you think others would like to +hear about, they may realize that they do have something worth sharing +and that we would love to hear from them. + +* Want to volunteer? +:PROPERTIES: +:CUSTOM_ID: volunteer +:END: + +If you would like to help with the conference (planning the sessions, +reviewing proposals, helping with infrastructure, making sessions +more accessible, editing video transcripts, checking in speakers, +reading questions out loud, organizing notes, etc.), please see our +[[https://emacsconf.org/volunteer/][volunteer]] page. Volunteers get early access to talks and learn lots +of things along the way. We'd really appreciate your help in making +EmacsConf 2025 the best one so far! + +* Commitment to freedom + +We remain fully committed to freedom. You'll be able to participate +in EmacsConf using [[https://www.gnu.org/philosophy/free-sw.html][free/libre software]], and we use free/libre software +to organize and run the conference. You can find some notes about our +setup and process at https://emacsconf.org/infra/. + +* COMMENT Copyright & License + +Copyright (c) 2020 Amin Bandali, Sacha Chua, David Bremner +Copyright (c) 2021 Amin Bandali, Sacha Chua, Leo Vivier, +Sebastian Crane +Copyright (c) 2022, 2024 Amin Bandali +Copyright (c) 2023-2025 Sacha Chua + +The EmacsConf 2025 Call for Participation is part of the EmacsConf +wiki, and is dual-licensed under the terms of the Creative Commons +Attribution-ShareAlike 4.0 International Public License; and the GNU +General Public License as published by the Free Software Foundation, +either version 3 of the License, or (at your option) any later +version. + +A copy of these two licenses is available on the EmacsConf wiki, in +the [[https://emacsconf.org/COPYING.CC-BY-SA][COPYING.CC-BY-SA]] and [[https://emacsconf.org/COPYING.GPL][COPYING.GPL]] files. diff --git a/2025/organizers-notebook.md b/2025/organizers-notebook.md new file mode 100644 index 00000000..69239ef7 --- /dev/null +++ b/2025/organizers-notebook.md @@ -0,0 +1,994 @@ +<!-- organizers-notebook.md is exported from organizers-notebook/index.org, please modify that instead. --> +[[!sidebar content=""]] + +This file is automatically exported from [/2025/organizers-notebook/index.org](/2025/organizers-notebook/index.org). You might prefer to navigate this as an Org file instead. To do so, [clone the wiki repository](https://emacsconf.org/edit/). + +You might also like the [general organizers' notebook](/organizers-notebook) and [the organizers' notebook from 2024](/2024/organizers-notebook). + + +# Table of Contents + +- [Timeline](#timeline) +- [About this document](#about-this-doc) +- [Communications plan](#comms) +- [Good/better/best](#good-better-best) +- [Phases](#phases) + - [Set up organizers notebook](#org965ed4e) + - [Draft CFP](#cfp) + - [Draft schedule](#draft-schedule) + - [Prepare shift calendar, ask people to sign up](#shifts) + - [Record intros and opening remarks](#intros) +- [Check EmacsConf infrastructure](#check-emacsconf-infrastructure):project: + - [BigBlueButton](#check-emacsconf-infrastructure-bigbluebutton) + - [IRC web client](#check-emacsconf-infrastructure-irc-web-client) + - [IRC announcements](#check-emacsconf-infrastructure-irc-announcements) + - [Media](#check-emacsconf-infrastructure-media) + - [Publishing resources to the wiki](#check-emacsconf-infrastructure-publishing-resources-to-the-wiki) + - [Publishing videos to the media server](#check-emacsconf-infrastructure-publishing-videos-to-the-media-server) + - [Playing videos, switching to windows](#check-emacsconf-infrastructure-playing-videos-switching-to-windows) + - [Etherpad](#check-emacsconf-infrastructure-etherpad) + - [Do a dry run](#check-emacsconf-infrastructure-do-a-dry-run) + - [Resizing](#check-emacsconf-infrastructure-resizing) +- [Processes and notes](#processes-and-notes) + - [Hosting](#processes-and-notes-hosting) + - [ERC](#processes-and-notes-erc) +- [Decisions](#decisions) +- [Support code](#support-code) + + +<a id="timeline"></a> + +# TODO Timeline + +<table> + + +<colgroup> +<col class="org-left"> + +<col class="org-left"> + +<col class="org-right"> +</colgroup> +<tbody> +<tr> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-right">Days since previous milestone</td> +</tr> + +<tr> +<td class="org-left">CFP</td> +<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2025-06-27 Fri]</span></span></td> +<td class="org-right"> </td> +</tr> + +<tr> +<td class="org-left">CFP deadline</td> +<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2025-09-19 Fri]</span></span></td> +<td class="org-right">84</td> +</tr> + +<tr> +<td class="org-left">Speaker notifications</td> +<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2025-09-26 Fri]</span></span></td> +<td class="org-right"> </td> +</tr> + +<tr> +<td class="org-left"><b>Publish schedule</b></td> +<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2025-10-24 Fri]</span></span></td> +<td class="org-right"> </td> +</tr> + +<tr> +<td class="org-left">Video submission deadline</td> +<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2025-10-31 Fri]</span></span></td> +<td class="org-right">42</td> +</tr> + +<tr> +<td class="org-left">EmacsConf</td> +<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2025-12-06 Sat]</span></span></td> +<td class="org-right">36</td> +</tr> +</tbody> +</table> + +We like to have at least a month to work on audio +normalization and transcription, and we want +speakers to have at least a month to work on their +videos (considering early submissions will already +have gotten started on processing). + + +<a id="about-this-doc"></a> + +# About this document + +Tags: + +- `conforg`: Requires access to private conf.org repository + + +<a id="comms"></a> + +# Communications plan + +Objectives: + +- keep everyone in the loop without them feeling like they’re overloaded + +Everyone: + +- [ ] Call for participation (speakers and volunteers) +- [ ] Reminder about CFP +- [ ] Last call + +Speakers: + +- [ ] Send all speakers backstage access and upload instructions +- [ ] Send all speakers check-in instructions + +Volunteers: + +- [ ] Send captioning volunteers the backstage info +- [ ] Send past captioning volunteers an invitation to participate - ask when there’s a lot of load +- [ ] Ask for help with audio processing + + +<a id="good-better-best"></a> + +# Good/better/best + +This table makes it easier to move the slider depending on who wants +to volunteer and how much we can get done. At some point, we’ll figure +out how to track our current status so we know what we need to +scramble to do in order to get the conference off the ground. **bold** +is our current goal. Feel free to volunteer for anything that +interests you! + +<table> + + +<colgroup> +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> +</colgroup> +<tbody> +<tr> +<td class="org-left"> </td> +<td class="org-left">Good</td> +<td class="org-left">Better</td> +<td class="org-left">Best</td> +</tr> + +<tr> +<td class="org-left">Streaming</td> +<td class="org-left">Regular stream</td> +<td class="org-left">+ alternate streams on PeerTube</td> +<td class="org-left">+ alternate streams on YouTube</td> +</tr> + +<tr> +<td class="org-left">480p</td> +<td class="org-left">Same on live</td> +<td class="org-left">Separate node</td> +<td class="org-left">Ansible setup</td> +</tr> + +<tr> +<td class="org-left">Audio normalization</td> +<td class="org-left">Core org handling it</td> +<td class="org-left">Other volunteer</td> +<td class="org-left">Multiple volunteers</td> +</tr> + +<tr> +<td class="org-left">Video resolution</td> +<td class="org-left">Usual reminders</td> +<td class="org-left">Extra reminders</td> +<td class="org-left">Everyone remembering to use a large font size</td> +</tr> + +<tr> +<td class="org-left">Intros</td> +<td class="org-left">Standard, recorded</td> +<td class="org-left">Reviewed by speakers</td> +<td class="org-left">More details/context</td> +</tr> + +<tr> +<td class="org-left">Pad</td> +<td class="org-left">v1.9.7</td> +<td class="org-left">v2.x</td> +<td class="org-left"> </td> +</tr> +</tbody> +</table> + + +<a id="phases"></a> + +# Phases + + +<a id="org965ed4e"></a> + +## DONE Set up organizers notebook + + +<a id="cfp"></a> + +## TODO Draft CFP + + +#### Draft linked pages + +- [X] cfp +- [X] submit page +- [X] year index + + +#### TODO Check with other organizers + + +#### TODO Post CFP in the usual places + +emacsconf-discuss, reddit.com/r/emacs, Emacs News, emacs-tangents, Mastodon, X + + +<a id="draft-schedule"></a> + +## TODO Draft schedule + +<svg width="800" height="300" version="1.1" xmlns="http://www.w3.org/2000/svg" xmlns:xlink="http://www.w3.org/1999/xlink"><title>Graphical view of the schedule</title><g transform="translate(0,0)"><title>Schedule for Saturday</title><rect width="800" height="150" x="0" y="0" fill="white"></rect><text font-size="10" fill="black" y="12" x="3">Saturday</text><a href="https://emacsconf.org/2025/talks/sat-open" title="Saturday opening remarks" data-slug="sat-open"><title> 9:00- 9:10 Saturday opening remarks</title><rect x="0" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(13,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">sat-open</text></g></a><a href="https://emacsconf.org/2025/talks/sat-close" title="Saturday closing remarks" data-slug="sat-close"><title> 4:30- 4:40 Saturday closing remarks</title><rect x="705" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(718,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">sat-close</text></g></a><g transform="translate(0,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">9 AM</text></g><g transform="translate(94,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">10 AM</text></g><g transform="translate(188,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">11 AM</text></g><g transform="translate(282,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">12 PM</text></g><g transform="translate(376,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">1 PM</text></g><g transform="translate(470,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">2 PM</text></g><g transform="translate(564,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">3 PM</text></g><g transform="translate(658,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">4 PM</text></g><g transform="translate(752,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">5 PM</text></g></g><g transform="translate(0,150)"><title>Schedule for Sunday</title><rect width="800" height="150" x="0" y="0" fill="white"></rect><text font-size="10" fill="black" y="12" x="3">Sunday</text><a href="https://emacsconf.org/2025/talks/sun-open" title="Sunday opening remarks" data-slug="sun-open"><title> 9:00- 9:10 Sunday opening remarks</title><rect x="0" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(13,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">sun-open</text></g></a><a href="https://emacsconf.org/2025/talks/sun-close" title="Sunday closing remarks" data-slug="sun-close"><title> 1:00- 1:10 Sunday closing remarks</title><rect x="376" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(389,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">sun-close</text></g></a><g transform="translate(0,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">9 AM</text></g><g transform="translate(94,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">10 AM</text></g><g transform="translate(188,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">11 AM</text></g><g transform="translate(282,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">12 PM</text></g><g transform="translate(376,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">1 PM</text></g><g transform="translate(470,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">2 PM</text></g><g transform="translate(564,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">3 PM</text></g><g transform="translate(658,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">4 PM</text></g><g transform="translate(752,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">5 PM</text></g></g></svg> + +Legend: + +- light blue: constraint is <= a time +- peach: constraint is >= a time +- solid line: Q&A will be through BigBlueButton web conference +- dashed line: Q&A will be IRC/Etherpad during the event or e-mail after the event + +Notes: + +- Sun: + - Sunday morning in 2023 had some packet loss issues at around 9:30, so we’ll start with some talks that don’t have BBB Q&A: [students](https://emacsconf.org/2025/talks/students "nil"), [links](https://emacsconf.org/2025/talks/links "nil"), [regex](https://emacsconf.org/2025/talks/regex "nil") + + +<a id="shifts"></a> + +## TODO Prepare shift calendar, ask people to sign up + +<a name="shifts"></a> + +AM: 9-12 PM EST, PM: 1-5 PM EST (plus a little extra for setup/transition) + +Saturday Dec 6 2025 + +<table id="org4b1f399"> + + +<colgroup> +<col class="org-left"> + +<col class="org-right"> + +<col class="org-right"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> +</colgroup> +<thead> +<tr> +<th scope="col" class="org-left"> </th> +<th scope="col" class="org-right">Start</th> +<th scope="col" class="org-right">End</th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/host/">Host</a></th> +<th scope="col" class="org-left">Streamer</th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/checkin/">Checkin</a></th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/irc/">IRC</a></th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/pad/">Pad</a></th> +<th scope="col" class="org-left">Coord</th> +</tr> +</thead> +<tbody> +<tr> +<td class="org-left">Gen AM</td> +<td class="org-right">09:00</td> +<td class="org-right">12:00</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +</tr> + +<tr> +<td class="org-left">Gen PM</td> +<td class="org-right">13:00</td> +<td class="org-right">17:00</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +</tr> + +<tr> +<td class="org-left">Dev AM</td> +<td class="org-right">10:00</td> +<td class="org-right">12:00</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +</tr> + +<tr> +<td class="org-left">Dev PM</td> +<td class="org-right">13:00</td> +<td class="org-right">17:00</td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +<td class="org-left"> </td> +</tr> +</tbody> +</table> + +Sunday Dec 7 2025 + +<table id="orgbaba352"> + + +<colgroup> +<col class="org-left"> + +<col class="org-right"> + +<col class="org-right"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> +</colgroup> +<thead> +<tr> +<th scope="col" class="org-left"> </th> +<th scope="col" class="org-right">Start</th> +<th scope="col" class="org-right">End</th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/host/">Host</a></th> +<th scope="col" class="org-left">Streamer</th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/checkin/">Checkin</a></th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/irc/">IRC</a></th> +<th scope="col" class="org-left"><a href="https://emacsconf.org/2023/volunteer/pad/">Pad</a></th> +<th scope="col" class="org-left">Coord</th> +</tr> +</thead> +<tbody> +<tr> +<td class="org-left">Gen AM</td> +<td class="org-right">09:00</td> +<td class="org-right">12:00</td> +</tr> + +<tr> +<td class="org-left">Gen PM</td> +<td class="org-right">13:00</td> +<td class="org-right">17:00</td> +</tr> +</tbody> +</table> + +Backups: + +- dev host/streamer: +- gen host/streamer: +- checkin, IRC, pad: + +Interested in a shift? Please e-mail <mailto:emacsconf-org-private@gnu.org> and we’ll help you figure out what you need to learn. + + `(setq emacsconf-shifts + (list + ,@(apply #'append + (mapcar + (lambda (day) + (let ((headers + (mapcar + (lambda (field) + (intern + (concat + ":" + (downcase + (if (string-match org-link-bracket-re field) + (match-string 2 field) + field))))) + (seq-drop (car (cadr day)) 3)))) + (mapcar + (lambda (row) + (apply #'append + (list 'list :id + (when (string-match "^\\([^ ]+\\) \\(AM\\|PM\\)" (car row)) + (format "%s-%s-%s" + (car day) + (downcase (match-string 2 (car row))) + (downcase (match-string 1 (car row))))) + :track + (if (string-match "^Gen" (car row)) "General" "Development") + :start + (format "%sT%s:00%s" + (elt day 2) + (elt row 1) + emacsconf-timezone-offset) + :end + (format "%sT%s:00%s" + (elt day 2) + (elt row 2) + emacsconf-timezone-offset)) + (seq-map-indexed + (lambda (value index) + (unless (string= value "") + (list (elt headers index) value))) + (seq-drop row 3)))) + (cdr (cadr day))) + )) + (list + (list "sat" sat "2025-12-07") + (list "sun" sun "2025-12-08")))))) + + +<a id="intros"></a> + +## Record intros and opening remarks + + +### TODO Record sat-open remarks :emacsconf:record: + +Welcome to EmacsConf 2025, where we have fun +exploring how much we can do with a text editor. +It’s hard to give a general overview +of all the cool talks today and tomorrow, +so you can flip through the talks +and see what sparks your interests. +Don’t feel limited to one track or another. +The best parts of EmacsConf are the conversations. +The wiki has a page on how to watch and participate, +and I’ll give you a quick overview as well. +You can watch both streams at live.emacsconf.org +using free and open source software. +Using a streaming media player like mpv +seems to be the best way to watch in terms of performance +but there are also web-based players +just in case that’s all you’ve got. +The schedule shows the General track on top +and the Development track on the bottom, +so you can see what else is going on. +As you’re watching the talks, +you can refer to the schedule in another window. +Hover over the boxes to see the times and titles, +and click on the boxes in the schedule +to jump to the talk’s page for more details. +You can also get the schedule as an iCalendar file +or as an Org file in different time zones. +Many talks will be followed by +live Q&A web conferences with the speaker, +which will be done in BigBlueButton or BBB. +These are indicated with a solid border on the schedule +and by Q&A: BBB on the schedule page. +You can join the web conference room +by clicking on the BBB link +on the schedule page or the talk’s webpage. +Then you can ask your questions yourself when the Q&A starts. +To improve performance, please keep your webcam off +and stay muted until it’s your turn to talk. +If you don’t like Javascript, +you can still ask questions via IRC +and the hosts can read them out for you. +We’re probably going to automatically switch +between talks and Q&A sessions, +so the transitions on the stream might be a little sudden. + +People in the BigBlueButton room +can continue the conversation +even after the talk moves off-stream. +and you can also reach out to the speakers +using the contact information on the talk page. + +Other talks will have Q&A via Etherpad or IRC, +depending on what the speakers prefer. +This is indicated in the schedule with a dashed border +and on the schedule page as well. +Some talks will have the Q&A after the event, +so you can add your questions to their Etherpad +or ask on IRC. +We’ll e-mail the speakers afterwards +and update the talk pages when they answer. +The schedule pages and track pages have quick shortcuts +so that you can find out more about talks, open the Etherpads, +and join the Q&A sessions. The watch page has more tips +on how to make the most of Q&A. +If you can, please add notes and ask questions +in the Etherpad for the talk. That makes it easier +for everyone to share their notes, +and speakers and hosts can read the questions from there. +We’ll copy the notes to the talk pages afterwards. +We have one pad for each talk, +so you can follow the links to get to the next one +or go back to the schedule and get the link from there. +If you have general feedback about +the conference itself, please put it in +pad.emacsconf.org/2025 , which is linked on each pad. +You can also use this as a general community message board +for things like Help Wanted. +Internet Relay Chat or IRC can be another great way +to be part of lots of conversations. +You can use chat.emacsconf.org to join the IRC channels +through your web browser. The tabs on the left can help you +switch between the different channels. +There’s #emacsconf-gen for the General track +and #emacsconf-dev for the Development track. +If you need to reach us, you can join #emacsconf-org +or e-mail emacsconf-org-private@gnu.org. +You can use #emacsconf for hallway conversations. +Of course, you can join any of these channels +with your favourite IRC client. +You can connect to irc.libera.chat +port 6697 with TLS. +Once again, we’re going to be streaming with open captions +for most of the talks this year, thanks to our speakers and +captioning volunteers. The captioned talks are indicated +on the schedule, and with any luck, we’ll be posting +transcripts on talk pages shortly after the talks start. +If you need additional accommodations, +please let us know in #emacsconf-org +and we’ll see if we can make things happen. +If something goes down, we’ll update status.emacsconf.org. +If it doesn’t look like we’ve noticed yet, +please let us know in the #emacsconf-org IRC channel, +where we will be quietly panicking. +In all of these conversations, please keep in mind +our guidelines for conduct. You can find them on the wiki, +They basically boil down to: please be nice. +If all goes well, the prerecorded talks and transcripts +should be available from the talk pages +shortly after they start playing, +and we’ll post the recordings of live talks +and Q&A sessions within the next month or so. +If you’d like to get an update, you can subscribe to +the emacsconf-discuss mailing list. +All right, let’s get going. +Leo is hosting the general track, +and Corwin hosting the development track. +The other volunteers and I will run around mostly backstage, +and you’ll probably meet us in the closing remarks. +That’s also where we get to thank +all the people and organizations +who make EmacsConf possible. +Thanks for coming to EmacsConf 2025. + + +### TODO Record sun-open remarks + +Welcome to the second day of EmacsConf 2025. +The best parts of EmacsConf are the conversations. +The wiki has a page on how to watch and participate, +and I’ll give you a quick overview as well. +You can watch the stream at live.emacsconf.org +using free and open source software. +Using a streaming media player like mpv +seems to be the best way to watch in terms of performance +but there are also web-based players +just in case that’s all you’ve got. +As you’re watching the talks, +you can refer to the schedule in another window. +Hover over the boxes to see the times and titles, +and click on the boxes in the schedule +to jump to the talk’s page for more details. +You can also get the schedule as an iCalendar file +or as an Org file in different time zones. + +Many talks will be followed by +live Q&A web conferences with the speaker, +which will be done in BigBlueButton or BBB. +These are indicated with a solid border on the schedule +and by Q&A: BBB on the schedule page. +You can join the web conference room +by clicking on the BBB link +on the schedule page or the talk’s webpage. +Then you can ask your questions yourself when the Q&A starts. +To improve performance, please keep your webcam off +and stay muted until it’s your turn to talk. +If you don’t like Javascript, +you can still ask questions via IRC +and the hosts can read them out for you. + +We’re probably going to automatically switch +between talks and Q&A sessions, +so the transitions on the stream might be a little sudden, +People in the BigBlueButton room +can continue the conversation +even after the talk moves off-stream, +and you can also reach out to the speakers +using the contact information on the talk page. + +Other talks will have Q&A via Etherpad or IRC, +depending on what the speakers prefer. +This is indicated in the schedule with a dashed border +and on the schedule page as well. +Please ask your questions in the recommended places +so that the speakers can easily see them. + +Some talks will have the Q&A after the event, +so you can add your questions to their Etherpad. +We’ll e-mail the speakers afterwards +and update the talk pages when they answer. + +We’re going to start Sunday morning +with more IRC/Etherpad Q&A +to try to get around +some of the bandwidth issues +that we noticed last year. + +The schedule pages and track pages have quick shortcuts +so that you can find out more about talks, open the Etherpads, +and join the Q&A sessions. The watch page has more tips +on how to make the most of Q&A. +If you can, please add notes and ask questions +in the Etherpad for the talk. That makes it easier +for everyone to share their notes, +and speakers and hosts can read the questions from there. +We’ll copy the notes to the talk pages afterwards. +We have one pad for each talk, +so you can follow the links to get to the next one +or go back to the schedule and get the link from there. +If you have general feedback about +the conference itself, please put it in +pad.emacsconf.org/2025 , which is linked on each pad. +You can also use this as a general community message board +for things like Help Wanted. +Internet Relay Chat or IRC can be another great way +to be part of lots of conversations. +You can use chat.emacsconf.org to join the IRC channels +through your web browser. The tabs on the left can help you +switch between the different channels. +Most discussions will be in +\#emacsconf-gen for the General track. +If you need to reach us, you can join #emacsconf-org +or e-mail emacsconf-org-private@gnu.org. +You can use #emacsconf for hallway conversations. +Of course, you can join any of these channels +with your favourite IRC client. +You can connect to irc.libera.chat +port 6697 with TLS. +Once again, we’re going to be streaming with open captions +for most of the talks this year, thanks to our speakers and +captioning volunteers. The captioned talks are indicated +on the schedule, and with any luck, we’ll be posting +transcripts on talk pages shortly after the talks start. +If you need additional accommodations, +please let us know in #emacsconf-org +and we’ll see if we can make things happen. +If something goes down, we’ll update status.emacsconf.org. +If it doesn’t look like we’ve noticed yet, +please let us know in the #emacsconf-org IRC channel, +where we will be quietly panicking. +In all of these conversations, please keep in mind +our guidelines for conduct. You can find them on the wiki, +They basically boil down to: please be nice. +If all goes well, the prerecorded talks and transcripts +should be available from the talk pages +shortly after they start playing, +and we’ll post the recordings of live talks +and Q&A sessions within the next month or so. +If you’d like to get an update, you can subscribe to +the emacsconf-discuss mailing list. +All right, let’s get going. +Leo Vivier is hosting the general track again today. +The other volunteers and I will run around mostly backstage, +and you’ll probably meet us in the closing remarks. +That’s also where we get to thank +all the people and organizations +who make EmacsConf even possible. +Thanks for coming to EmacsConf 2025. + + +<a id="check-emacsconf-infrastructure"></a> + +# TODO Check EmacsConf infrastructure :project: + +- [ ] IRC +- [ ] Streaming assets +- [ ] Publishing to the wiki +- [ ] Web conference +- [ ] OBS +- [ ] Publishing to the media server +- [ ] Etherpad +- [ ] Streaming +- [ ] Toobnix +- [ ] YouTube +- [ ] Mumble: Can join from my phone, can speak on stream + + +<a id="check-emacsconf-infrastructure-bigbluebutton"></a> + +## TODO BigBlueButton + +- Plan: Scale up the bbb.emacsverse.org on Sacha’s Linode account +- [Installation notes from last year](https://emacsconf.org/2024/organizers-notebook/#check-emacsconf-infrastructure-bigbluebutton) + + +### TODO Create meeting rooms for each speaker + +[Creating talk BBB rooms](file:///home/sacha/proj/emacsconf/wiki/organizers-notebook/index.md) + + +### TODO Back up after the conference + +[Backing up BBB](file:///home/sacha/proj/emacsconf/wiki/organizers-notebook/index.md) + + +### TODO Set up moderator access codes for all the meeting rooms, and make it so people can start the meeting + +[Setting up moderator access codes](file:///home/sacha/proj/emacsconf/wiki/organizers-notebook/index.md) + + +### TODO Check BBB audio from my phone + + +### Customize BigBlueButton branding + + +#### TODO Change background presentation + +<https://docs.bigbluebutton.org/3.0/administration/customize/#change-the-default-presentation> + + +#### TODO Modify landing page + +/var/www/bigbluebutton-default/assets/index.html +keep backup copy as it will be overwritten when bbb-conf is called + + +#### TODO Change default welcome message + +<https://docs.bigbluebutton.org/3.0/administration/customize/#change-the-default-welcome-message> + + +#### TODO Change html5 title + +/usr/share/bigbluebutton/html5-client/private/config/settings.yml + +TARGET=/usr/share/bigbluebutton/html5-client/private/config/settings.yml +yq e -i “.public.app.clientTitle = \\”EmacsConf\\“” $TARGET + + +#### TODO Try live captions + +<https://docs.bigbluebutton.org/3.0/administration/customize/#enable-live-captions> + + +#### TODO Explore meeting layout? Default to custom, hosts will need to drag people’s webcam over if there’s a share + + +<a id="check-emacsconf-infrastructure-irc-web-client"></a> + +## IRC web client + + +### TODO Ask libera.chat to increase connections allowed from chat.emacsconf.org on Dec 6 and 7 + +[IRC web client](file:///home/sacha/proj/emacsconf/wiki/organizers-notebook/index.md) + + +<a id="check-emacsconf-infrastructure-irc-announcements"></a> + +## IRC announcements + + +### TODO Confirm manual IRC announcements + + +### TODO Confirm automated IRC announcements from res + + +<a id="check-emacsconf-infrastructure-media"></a> + +## Media + + +### TODO Switch public media to unprotected root before the conference + +1. Clear public media directory. +2. Set `media_protect_root` to false in Ansible `group_vars/all.yml`. +3. `ansible-playbook -i inventory.yml prod-playbook.yml --tags media` + +You can generate the index with `emacsconf-publish-update-media`. + + +<a id="check-emacsconf-infrastructure-publishing-resources-to-the-wiki"></a> + +## TODO Publishing resources to the wiki + +ansible-playbook -i inventory.yml prod-playbook.yml –tags publish + + +<a id="check-emacsconf-infrastructure-publishing-videos-to-the-media-server"></a> + +## TODO Publishing videos to the media server + + +<a id="check-emacsconf-infrastructure-playing-videos-switching-to-windows"></a> + +## Playing videos, switching to windows + + +### TODO Generate test videos for everything + + +### TODO Document how to get that set up again + + +<a id="check-emacsconf-infrastructure-etherpad"></a> + +## Etherpad + + +### TODO Generate pads for all the talks + + +### TODO Generate the main index + + +<a id="check-emacsconf-infrastructure-do-a-dry-run"></a> + +## TODO Do a dry run + + +### TODO Generate all the test assets + + +### TODO Test connecting to VNC and streaming via OBS + + +<a id="check-emacsconf-infrastructure-resizing"></a> + +## Resizing + +live0: 64GB +front0: 32GB +meet: 64GB + + +### TODO Resize nodes before production + +live0: 64GB +front0: 32GB +meet: 64GB + + +### TODO Resize nodes after production + +live0: nanode +front0: nanode + + +### TODO Resize meet after production + +meet: nanode + + +<a id="processes-and-notes"></a> + +# Processes and notes + + +<a id="processes-and-notes-hosting"></a> + +## Hosting + + +### TODO Finalize host for dev track + + +<a id="processes-and-notes-erc"></a> + +## ERC + +Some convenient commands are defined in <a href="https://git.emacsconf.org/emacsconf-el/tree/emacsconf-erc.el">emacsconf-erc.el</a>. + +<table> + + +<colgroup> +<col class="org-left"> + +<col class="org-left"> +</colgroup> +<tbody> +<tr> +<td class="org-left">/opall</td> +<td class="org-left">Grant operator status in the Emacsconf channels</td> +</tr> + +<tr> +<td class="org-left">/deopall</td> +<td class="org-left">Remove operator status in the Emacsconf channels</td> +</tr> + +<tr> +<td class="org-left">/conftopic</td> +<td class="org-left">Set the first part of the topic</td> +</tr> +</tbody> +</table> + + +<a id="decisions"></a> + +# Decisions + + +<a id="support-code"></a> + +# Support code + + (defun my-ox-link-path (link _ info) + (let* ((raw-path (org-element-property :path link))) + (setq raw-path + (org-export-file-uri + (org-publish-file-relative-name raw-path info))) + ;; Possibly append `:html-link-home' to relative file + ;; name. + (let ((home (and (plist-get info :html-link-home) + (org-trim (plist-get info :html-link-home))))) + (when (and home + (plist-get info :html-link-use-abs-url) + (not (file-name-absolute-p raw-path))) + (setq raw-path (concat (file-name-as-directory home) raw-path)))) + raw-path)) + + (defun my-org-md-link (link desc info) + (if (string= (org-element-property :type link) "file") + (let ((path (my-ox-link-path link desc info))) + (if (string= (file-name-extension path) "svg") + (with-temp-buffer + (insert-file-contents-literally path) + (buffer-string)) + (org-md-link link desc info))) + (org-md-link link desc info))) + + (with-eval-after-load 'ox-md + (setf + (alist-get 'link (org-export-backend-transcoders (org-export-get-backend 'md))) + 'my-org-md-link)) + diff --git a/2025/organizers-notebook/index.org b/2025/organizers-notebook/index.org new file mode 100644 index 00000000..64d1a286 --- /dev/null +++ b/2025/organizers-notebook/index.org @@ -0,0 +1,899 @@ +# [[elisp:(progn (memoize 'emacsconf-get-talk-info "5 seconds") (condition-case nil (org-md-export-to-markdown) (error nil)) (memoize-restore 'emacsconf-get-talk-info))][Export this file to Markdown]] +#+TAGS: emacsconf +# [[elisp:(memoize 'emacsconf-get-talk-info "5 seconds")][Memoize emacsconf-get-talk-info]] - [[elisp:(memoize-restore 'emacsconf-get-talk-info)][Unmemoize]] +#+todo: TODO(t) SOMEDAY STARTED INPROGRESS(i) WAITING(w) STANDBY(s) BLOCKED(b) | DONE(x) CANCELLED(c) +#+OPTIONS: h:6 toc:nil num:nil ':t +#+PROPERTY: header-args :results silent :exports code :tangle yes +#+EXPORT_FILE_NAME: ../organizers-notebook.md +#+PROPERTY: QUANTIFIED Emacs + +#+begin_export md +<!-- organizers-notebook.md is exported from organizers-notebook/index.org, please modify that instead. --> +[[!sidebar content=""]] + +This file is automatically exported from [/2025/organizers-notebook/index.org](/2025/organizers-notebook/index.org). You might prefer to navigate this as an Org file instead. To do so, [clone the wiki repository](https://emacsconf.org/edit/). + +You might also like the [general organizers' notebook](/organizers-notebook) and [the organizers' notebook from 2024](/2024/organizers-notebook). +#+end_export + + + +#+NAME: list-headings +#+begin_src emacs-lisp :results value replace :exports results :eval never-export :var heading="Help wanted" :var match="helpwanted" +(emacsconf-surround + (concat heading ":\n\n") + (string-join + (delq nil + (org-map-entries + (lambda () + (when (and (org-entry-is-todo-p) (not (org-entry-is-done-p))) + (format "- %s %s\n" + (org-link-make-string + (concat "#" (org-entry-get (point) "CUSTOM_ID")) + (org-entry-get (point) "ITEM")) + (emacsconf-surround + "(by " + (and (org-entry-get (point) "DEADLINE") + (replace-regexp-in-string "[<>]" "" (org-entry-get (point) "DEADLINE"))) + ")" + "")))) + match nil)) + "") +"" "") +#+end_src + +#+RESULTS: list-headings +:results: +:end: + +#+CALL: list-headings(heading="Decisions to make", match="decision") + +#+RESULTS: +:results: +:end: + + +#+TOC: headlines 2 +* COMMENT Shortcuts +:PROPERTIES: +:CUSTOM_ID: shortcuts +:END: + +[[file:~/proj/emacsconf/wiki/organizers-notebook/index.org][Common notebook]] + +* TODO Timeline +:PROPERTIES: +:CUSTOM_ID: timeline +:END: + +| | | Days since previous milestone | +| CFP | [2025-06-27 Fri] | | +| CFP deadline | [2025-09-19 Fri] | 84 | +| Speaker notifications | [2025-09-26 Fri] | | +| Publish schedule | [2025-10-24 Fri] | | +| Video submission deadline | [2025-10-31 Fri] | 42 | +| EmacsConf | [2025-12-06 Sat] | 36 | +#+TBLFM: @3$3=@3$2-@2$2::@6$3=@6$2-@3$2::@7$3=@7$2-@6$2 + +We like to have at least a month to work on audio +normalization and transcription, and we want +speakers to have at least a month to work on their +videos (considering early submissions will already +have gotten started on processing). + +* About this document +:PROPERTIES: +:CUSTOM_ID: about-this-doc +:END: + +Tags: +- =conforg=: Requires access to private conf.org repository + +* Communications plan +:PROPERTIES: +:CUSTOM_ID: comms +:END: + +Objectives: +- keep everyone in the loop without them feeling like they're overloaded + +Everyone: +- [ ] Call for participation (speakers and volunteers) +- [ ] Reminder about CFP +- [ ] Last call + +Speakers: +- [ ] Send all speakers backstage access and upload instructions +- [ ] Send all speakers check-in instructions + +Volunteers: +- [ ] Send captioning volunteers the backstage info +- [ ] Send past captioning volunteers an invitation to participate - ask when there's a lot of load +- [ ] Ask for help with audio processing + +* Good/better/best +:PROPERTIES: +:CUSTOM_ID: good-better-best +:END: + +This table makes it easier to move the slider depending on who wants +to volunteer and how much we can get done. At some point, we'll figure +out how to track our current status so we know what we need to +scramble to do in order to get the conference off the ground. *bold* +is our current goal. Feel free to volunteer for anything that +interests you! + + | | Good | Better | Best | + | Streaming | Regular stream | + alternate streams on PeerTube | + alternate streams on YouTube | + | 480p | Same on live | Separate node | Ansible setup | + | Audio normalization | Core org handling it | Other volunteer | Multiple volunteers | + | Video resolution | Usual reminders | Extra reminders | Everyone remembering to use a large font size | + | Intros | Standard, recorded | Reviewed by speakers | More details/context | + | Pad | v1.9.7 | v2.x | | + +* Phases +:PROPERTIES: +:CUSTOM_ID: phases +:END: +** DONE Set up organizers notebook +CLOSED: [2025-06-17 Tue 10:41] +:LOGBOOK: +- State "DONE" from "TODO" [2025-06-17 Tue 10:41] +:END: + +** TODO Draft CFP +:PROPERTIES: +:CUSTOM_ID: cfp +:END: + +**** Draft linked pages +:PROPERTIES: +:CUSTOM_ID: phases-draft-cfp-draft-linked-pages +:END: + +- [X] cfp +- [X] submit page +- [X] year index + +**** DONE Check with other organizers +CLOSED: [2025-06-24 Tue 21:15] DEADLINE: <2025-06-23 Mon> +:PROPERTIES: +:CUSTOM_ID: phases-draft-cfp-check-with-other-organizers +:END: +**** DONE Update dates in emacsconf.el +CLOSED: [2025-06-25 Wed 09:13] + +[[file:~/proj/emacsconf/lisp/emacsconf.el]] +[[file:~/proj/emacsconf/lisp/emacsconf-erc.el]] +**** TODO Update conf topic +[[file:~/proj/emacsconf/wiki/organizers-notebook/index.org::#phases-and-lessons-learned-draft-cfp-update-the-irc-topic][Update the IRC topic]] +**** TODO Remove draft marker + +- [ ] cfp +- [ ] submit + +**** TODO Post CFP in the usual places +SCHEDULED: <2025-06-27 Fri> +:PROPERTIES: +:CUSTOM_ID: phases-draft-cfp-post-cfp-in-the-usual-places +:END: +- [ ] emacsconf-discuss +- [ ] reddit.com/r/emacs +- [ ] Emacs News +- [ ] emacs-tangents or info-gnu-emacs +- [ ] Mastodon +- [ ] Bluesky +- [ ] X +** TODO Draft schedule +:PROPERTIES: +:CUSTOM_ID: draft-schedule +:END: + +#+NAME: schedule +#+begin_src emacs-lisp :results value replace :exports none :eval never-export :var filename="schedule.svg" +(require 'emacsconf) +(require 'emacsconf-schedule) +(setq emacsconf-schedule-tracks + '((:label "Saturday" + :start "2025-12-06 9:00" + :end "2025-12-06 18:00" + :tracks ("General" "Development")) + (:label "Sunday" + :start "2025-12-07 9:00" + :end "2025-12-07 18:00" + :tracks ("General" "Development")))) +(let ((emacsconf-schedule-default-buffer-minutes 10) + (emacsconf-schedule-default-buffer-minutes-for-live-q-and-a 20) + (emacsconf-schedule-break-time 10) + (emacsconf-schedule-lunch-time 60) + (emacsconf-use-absolute-url t) + (emacsconf-schedule-strategies '(emacsconf-schedule-allocate-buffer-time + emacsconf-schedule-copy-previous-track)) + (emacsconf-schedule-validation-functions + '(emacsconf-schedule-validate-time-constraints + ;; emacsconf-schedule-validate-live-q-and-a-sessions-are-staggered + emacsconf-schedule-validate-no-cancelled-talks + emacsconf-schedule-validate-all-talks-present + emacsconf-schedule-validate-no-duplicates))) + (setq emacsconf-schedule-plan + '(("GEN Saturday, Dec 6" :start "2025-12-06 09:00" :set-track "General") + sat-open + (lunch :start "12:00") + (sat-close :start "16:30") + ("DEV Saturday, Dec 6" :start "2025-12-06 10:00" :set-track "Development") + (lunch :start "12:00") + ("GEN Sunday, Dec 7" :start "2025-12-07 09:00" :set-track "General") + sun-open + (lunch :start "12:00" :start "16:30") + (sun-close) + )) + (setq emacsconf-schedule-draft (emacsconf-schedule-prepare (emacsconf-schedule-inflate-sexp emacsconf-schedule-plan))) + (prog1 (string-join (emacsconf-schedule-validate emacsconf-schedule-draft) "\n") + (let ((emacsconf-schedule-svg-modify-functions + '(emacsconf-schedule-svg-color-by-availability + ;emacsconf-schedule-svg-color-by-status + ))) + (with-temp-file (expand-file-name filename (file-name-directory emacsconf-org-file)) + (svg-print (emacsconf-schedule-svg 800 300 emacsconf-schedule-draft))) + (with-temp-file (expand-file-name filename (expand-file-name "organizers-notebook" (expand-file-name emacsconf-year emacsconf-directory))) + (svg-print (emacsconf-schedule-svg 800 300 emacsconf-schedule-draft)))) + (clear-image-cache))) +#+end_src + +#+RESULTS: schedule +:results: +sunday closing remarks: Starts at 13:00 before 16:30 +:end: + +[[file:schedule.svg]] + +Legend: +- light blue: constraint is <= a time +- peach: constraint is >= a time +- solid line: Q&A will be through BigBlueButton web conference +- dashed line: Q&A will be IRC/Etherpad during the event or e-mail after the event + +Notes: + +- Sun: + - Sunday morning in 2023 had some packet loss issues at around 9:30, so we'll start with some talks that don't have BBB Q&A: emacsconf:students, emacsconf:links, emacsconf:regex + +** TODO Prepare shift calendar, ask people to sign up +SCHEDULED: <2025-11-01 Sat> +:PROPERTIES: +:CUSTOM_ID: shifts +:END: + +#+BEGIN_EXPORT md +<a name="shifts"></a> +#+END_EXPORT + +AM: 9-12 PM EST, PM: 1-5 PM EST (plus a little extra for setup/transition) + +Saturday Dec 6 2025 + +#+NAME: saturday-shifts +| | Start | End | [[https://emacsconf.org/2023/volunteer/host/][Host]] | Streamer | [[https://emacsconf.org/2023/volunteer/checkin/][Checkin]] | [[https://emacsconf.org/2023/volunteer/irc/][IRC]] | [[https://emacsconf.org/2023/volunteer/pad/][Pad]] | Coord | +|--------+-------+-------+------+----------+---------+-----+-----+-------| +| Gen AM | 09:00 | 12:00 | | | | | | | +| Gen PM | 13:00 | 17:00 | | | | | | | +| Dev AM | 10:00 | 12:00 | | | | | | | +| Dev PM | 13:00 | 17:00 | | | | | | | + +Sunday Dec 7 2025 + +#+NAME: sunday-shifts +| | Start | End | [[https://emacsconf.org/2023/volunteer/host/][Host]] | Streamer | [[https://emacsconf.org/2023/volunteer/checkin/][Checkin]] | [[https://emacsconf.org/2023/volunteer/irc/][IRC]] | [[https://emacsconf.org/2023/volunteer/pad/][Pad]] | Coord | +|--------+-------+-------+------+----------+---------+-----+-----+-------| +| Gen AM | 09:00 | 12:00 | | | | | | | +| Gen PM | 13:00 | 17:00 | | | | | | | + +Backups: +- dev host/streamer: +- gen host/streamer: +- checkin, IRC, pad: + +Interested in a shift? Please e-mail [[mailto:emacsconf-org-private@gnu.org]] and we'll help you figure out what you need to learn. + +#+begin_src emacs-lisp :var sat=saturday-shifts :var sun=sunday-shifts :rownames no :colnames no :results verbatim replace +`(setq emacsconf-shifts + (list + ,@(apply #'append + (mapcar + (lambda (day) + (let ((headers + (mapcar + (lambda (field) + (intern + (concat + ":" + (downcase + (if (string-match org-link-bracket-re field) + (match-string 2 field) + field))))) + (seq-drop (car (cadr day)) 3)))) + (mapcar + (lambda (row) + (apply #'append + (list 'list :id + (when (string-match "^\\([^ ]+\\) \\(AM\\|PM\\)" (car row)) + (format "%s-%s-%s" + (car day) + (downcase (match-string 2 (car row))) + (downcase (match-string 1 (car row))))) + :track + (if (string-match "^Gen" (car row)) "General" "Development") + :start + (format "%sT%s:00%s" + (elt day 2) + (elt row 1) + emacsconf-timezone-offset) + :end + (format "%sT%s:00%s" + (elt day 2) + (elt row 2) + emacsconf-timezone-offset)) + (seq-map-indexed + (lambda (value index) + (unless (string= value "") + (list (elt headers index) value))) + (seq-drop row 3)))) + (cdr (cadr day))) + )) + (list + (list "sat" sat "2025-12-07") + (list "sun" sun "2025-12-08")))))) + +#+end_src + +#+RESULTS: +:results: +(setq emacsconf-shifts (list (list :id "sat-am-gen" :track "General" :start "2025-12-07T09:00:00-0500" :end "2025-12-07T12:00:00-0500") (list :id "sat-pm-gen" :track "General" :start "2025-12-07T13:00:00-0500" :end "2025-12-07T17:00:00-0500") (list :id "sat-am-dev" :track "Development" :start "2025-12-07T10:00:00-0500" :end "2025-12-07T12:00:00-0500") (list :id "sat-pm-dev" :track "Development" :start "2025-12-07T13:00:00-0500" :end "2025-12-07T17:00:00-0500") (list :id "sun-am-gen" :track "General" :start "2025-12-08T09:00:00-0500" :end "2025-12-08T12:00:00-0500") (list :id "sun-pm-gen" :track "General" :start "2025-12-08T13:00:00-0500" :end "2025-12-08T17:00:00-0500"))) +:end: + + +** Record intros and opening remarks +:PROPERTIES: +:CUSTOM_ID: intros +:END: + +*** TODO Record sat-open remarks :emacsconf:record: +:PROPERTIES: +:Effort: 0:30 +:CUSTOM_ID: phases-record-intros-and-opening-remarks-record-sat-open-remarks +:END: + +Welcome to EmacsConf 2025, where we have fun +exploring how much we can do with a text editor. +It's hard to give a general overview +of all the cool talks today and tomorrow, +so you can flip through the talks +and see what sparks your interests. +Don't feel limited to one track or another. +The best parts of EmacsConf are the conversations. +The wiki has a page on how to watch and participate, +and I'll give you a quick overview as well. +You can watch both streams at live.emacsconf.org +using free and open source software. +Using a streaming media player like mpv +seems to be the best way to watch in terms of performance +but there are also web-based players +just in case that's all you've got. +The schedule shows the General track on top +and the Development track on the bottom, +so you can see what else is going on. +As you're watching the talks, +you can refer to the schedule in another window. +Hover over the boxes to see the times and titles, +and click on the boxes in the schedule +to jump to the talk's page for more details. +You can also get the schedule as an iCalendar file +or as an Org file in different time zones. +Many talks will be followed by +live Q&A web conferences with the speaker, +which will be done in BigBlueButton or BBB. +These are indicated with a solid border on the schedule +and by Q&A: BBB on the schedule page. +You can join the web conference room +by clicking on the BBB link +on the schedule page or the talk's webpage. +Then you can ask your questions yourself when the Q&A starts. +To improve performance, please keep your webcam off +and stay muted until it's your turn to talk. +If you don't like Javascript, +you can still ask questions via IRC +and the hosts can read them out for you. +We're probably going to automatically switch +between talks and Q&A sessions, +so the transitions on the stream might be a little sudden. + +People in the BigBlueButton room +can continue the conversation +even after the talk moves off-stream. +and you can also reach out to the speakers +using the contact information on the talk page. + +Other talks will have Q&A via Etherpad or IRC, +depending on what the speakers prefer. +This is indicated in the schedule with a dashed border +and on the schedule page as well. +Some talks will have the Q&A after the event, +so you can add your questions to their Etherpad +or ask on IRC. +We'll e-mail the speakers afterwards +and update the talk pages when they answer. +The schedule pages and track pages have quick shortcuts +so that you can find out more about talks, open the Etherpads, +and join the Q&A sessions. The watch page has more tips +on how to make the most of Q&A. +If you can, please add notes and ask questions +in the Etherpad for the talk. That makes it easier +for everyone to share their notes, +and speakers and hosts can read the questions from there. +We'll copy the notes to the talk pages afterwards. +We have one pad for each talk, +so you can follow the links to get to the next one +or go back to the schedule and get the link from there. +If you have general feedback about +the conference itself, please put it in +pad.emacsconf.org/2025 , which is linked on each pad. +You can also use this as a general community message board +for things like Help Wanted. +Internet Relay Chat or IRC can be another great way +to be part of lots of conversations. +You can use chat.emacsconf.org to join the IRC channels +through your web browser. The tabs on the left can help you +switch between the different channels. +There's #emacsconf-gen for the General track +and #emacsconf-dev for the Development track. +If you need to reach us, you can join #emacsconf-org +or e-mail emacsconf-org-private@gnu.org. +You can use #emacsconf for hallway conversations. +Of course, you can join any of these channels +with your favourite IRC client. +You can connect to irc.libera.chat +port 6697 with TLS. +Once again, we're going to be streaming with open captions +for most of the talks this year, thanks to our speakers and +captioning volunteers. The captioned talks are indicated +on the schedule, and with any luck, we'll be posting +transcripts on talk pages shortly after the talks start. +If you need additional accommodations, +please let us know in #emacsconf-org +and we'll see if we can make things happen. +If something goes down, we'll update status.emacsconf.org. +If it doesn't look like we've noticed yet, +please let us know in the #emacsconf-org IRC channel, +where we will be quietly panicking. +In all of these conversations, please keep in mind +our guidelines for conduct. You can find them on the wiki, +They basically boil down to: please be nice. +If all goes well, the prerecorded talks and transcripts +should be available from the talk pages +shortly after they start playing, +and we'll post the recordings of live talks +and Q&A sessions within the next month or so. +If you'd like to get an update, you can subscribe to +the emacsconf-discuss mailing list. +All right, let's get going. +Leo is hosting the general track, +and Corwin hosting the development track. +The other volunteers and I will run around mostly backstage, +and you'll probably meet us in the closing remarks. +That's also where we get to thank +all the people and organizations +who make EmacsConf possible. +Thanks for coming to EmacsConf 2025. +*** TODO Record sun-open remarks +:PROPERTIES: +:CUSTOM_ID: phases-record-intros-and-opening-remarks-record-sun-open-remarks +:END: + +Welcome to the second day of EmacsConf 2025. +The best parts of EmacsConf are the conversations. +The wiki has a page on how to watch and participate, +and I'll give you a quick overview as well. +You can watch the stream at live.emacsconf.org +using free and open source software. +Using a streaming media player like mpv +seems to be the best way to watch in terms of performance +but there are also web-based players +just in case that's all you've got. +As you're watching the talks, +you can refer to the schedule in another window. +Hover over the boxes to see the times and titles, +and click on the boxes in the schedule +to jump to the talk's page for more details. +You can also get the schedule as an iCalendar file +or as an Org file in different time zones. + +Many talks will be followed by +live Q&A web conferences with the speaker, +which will be done in BigBlueButton or BBB. +These are indicated with a solid border on the schedule +and by Q&A: BBB on the schedule page. +You can join the web conference room +by clicking on the BBB link +on the schedule page or the talk's webpage. +Then you can ask your questions yourself when the Q&A starts. +To improve performance, please keep your webcam off +and stay muted until it's your turn to talk. +If you don't like Javascript, +you can still ask questions via IRC +and the hosts can read them out for you. + +We're probably going to automatically switch +between talks and Q&A sessions, +so the transitions on the stream might be a little sudden, +People in the BigBlueButton room +can continue the conversation +even after the talk moves off-stream, +and you can also reach out to the speakers +using the contact information on the talk page. + +Other talks will have Q&A via Etherpad or IRC, +depending on what the speakers prefer. +This is indicated in the schedule with a dashed border +and on the schedule page as well. +Please ask your questions in the recommended places +so that the speakers can easily see them. + +Some talks will have the Q&A after the event, +so you can add your questions to their Etherpad. +We'll e-mail the speakers afterwards +and update the talk pages when they answer. + +We're going to start Sunday morning +with more IRC/Etherpad Q&A +to try to get around +some of the bandwidth issues +that we noticed last year. + +The schedule pages and track pages have quick shortcuts +so that you can find out more about talks, open the Etherpads, +and join the Q&A sessions. The watch page has more tips +on how to make the most of Q&A. +If you can, please add notes and ask questions +in the Etherpad for the talk. That makes it easier +for everyone to share their notes, +and speakers and hosts can read the questions from there. +We'll copy the notes to the talk pages afterwards. +We have one pad for each talk, +so you can follow the links to get to the next one +or go back to the schedule and get the link from there. +If you have general feedback about +the conference itself, please put it in +pad.emacsconf.org/2025 , which is linked on each pad. +You can also use this as a general community message board +for things like Help Wanted. +Internet Relay Chat or IRC can be another great way +to be part of lots of conversations. +You can use chat.emacsconf.org to join the IRC channels +through your web browser. The tabs on the left can help you +switch between the different channels. +Most discussions will be in +#emacsconf-gen for the General track. +If you need to reach us, you can join #emacsconf-org +or e-mail emacsconf-org-private@gnu.org. +You can use #emacsconf for hallway conversations. +Of course, you can join any of these channels +with your favourite IRC client. +You can connect to irc.libera.chat +port 6697 with TLS. +Once again, we're going to be streaming with open captions +for most of the talks this year, thanks to our speakers and +captioning volunteers. The captioned talks are indicated +on the schedule, and with any luck, we'll be posting +transcripts on talk pages shortly after the talks start. +If you need additional accommodations, +please let us know in #emacsconf-org +and we'll see if we can make things happen. +If something goes down, we'll update status.emacsconf.org. +If it doesn't look like we've noticed yet, +please let us know in the #emacsconf-org IRC channel, +where we will be quietly panicking. +In all of these conversations, please keep in mind +our guidelines for conduct. You can find them on the wiki, +They basically boil down to: please be nice. +If all goes well, the prerecorded talks and transcripts +should be available from the talk pages +shortly after they start playing, +and we'll post the recordings of live talks +and Q&A sessions within the next month or so. +If you'd like to get an update, you can subscribe to +the emacsconf-discuss mailing list. +All right, let's get going. +Leo Vivier is hosting the general track again today. +The other volunteers and I will run around mostly backstage, +and you'll probably meet us in the closing remarks. +That's also where we get to thank +all the people and organizations +who make EmacsConf even possible. +Thanks for coming to EmacsConf 2025. + +* TODO [#A] Check EmacsConf infrastructure :project: +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure +:END: + +- [ ] IRC +- [ ] Streaming assets +- [ ] Publishing to the wiki +- [ ] Web conference +- [ ] OBS +- [ ] Publishing to the media server +- [ ] Etherpad +- [ ] Streaming +- [ ] Toobnix +- [ ] YouTube +- [ ] Mumble: Can join from my phone, can speak on stream + +** TODO [#A] BigBlueButton +:PROPERTIES: +:CREATED: [2024-11-02 Sat 11:38] +:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton +:END: + +- Plan: Scale up the bbb.emacsverse.org on Sacha's Linode account +- [[https://emacsconf.org/2024/organizers-notebook/#check-emacsconf-infrastructure-bigbluebutton][Installation notes from last year]] + +*** TODO Create meeting rooms for each speaker +:PROPERTIES: +:CREATED: [2024-11-02 Sat 11:50] +:Effort: 0:30 +:CUSTOM_ID: create_rooms +:END: +:LOGBOOK: +CLOCK: [2024-11-28 Thu 10:00]--[2024-11-28 Thu 10:12] => 0:12 +CLOCK: [2024-11-20 Wed 10:48]--[2024-11-20 Wed 12:18] => 1:30 +:END: + +[[file:~/proj/emacsconf/wiki/organizers-notebook/index.org::#general-infrastructure-bigbluebutton-creating-talk-bbb-rooms][Creating talk BBB rooms]] + +*** TODO Back up after the conference +SCHEDULED: <2025-12-13 Sat> +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-notes-backing-up +:CREATED: [2025-06-17 Tue 10:34] +:END: + +[[file:~/proj/emacsconf/wiki/organizers-notebook/index.org::#general-infrastructure-bigbluebutton-backing-up-bbb][Backing up BBB]] + +*** TODO Set up moderator access codes for all the meeting rooms, and make it so people can start the meeting +:PROPERTIES: +:Effort: 0:30 +:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-set-up-moderator-access-codes-for-all-the-meeting-rooms-and-make-it-so-people-can-start-the-meeting +:END: + +[[file:~/proj/emacsconf/wiki/organizers-notebook/index.org::#general-infrastructure-bigbluebutton-setting-up-moderator-access-codes][Setting up moderator access codes]] +*** TODO Check BBB audio from my phone +SCHEDULED: <2025-11-21 Fri> +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-check-bbb-audio-from-my-phone +:END: +*** Customize BigBlueButton branding +**** TODO [#C] Change background presentation +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-change-background-presentation +:END: +https://docs.bigbluebutton.org/3.0/administration/customize/#change-the-default-presentation +**** TODO [#C] Modify landing page +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-modify-landing-page +:END: +/var/www/bigbluebutton-default/assets/index.html +keep backup copy as it will be overwritten when bbb-conf is called +**** TODO [#C] Change default welcome message +:PROPERTIES: +:Effort: 0:30 +:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-change-default-welcome-message +:END: +https://docs.bigbluebutton.org/3.0/administration/customize/#change-the-default-welcome-message +**** TODO [#C] Change html5 title +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-change-html5-title +:END: +/usr/share/bigbluebutton/html5-client/private/config/settings.yml + +TARGET=/usr/share/bigbluebutton/html5-client/private/config/settings.yml +yq e -i ".public.app.clientTitle = \"EmacsConf\"" $TARGET +**** TODO [#C] Try live captions +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-try-live-captions +:END: +https://docs.bigbluebutton.org/3.0/administration/customize/#enable-live-captions +**** TODO Explore meeting layout? Default to custom, hosts will need to drag people's webcam over if there's a share +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-bigbluebutton-explore-meeting-layout-default-to-custom-hosts-will-need-to-drag-people-s-webcam-over-if-there-s-a-share +:END: + +** IRC web client +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-irc-web-client +:END: +*** TODO Ask libera.chat to increase connections allowed from chat.emacsconf.org on Dec 6 and 7 +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-irc-web-client-ask-libera-chat-to-increase-connections-allowed-from-chat-emacsconf-org-on-dec-7-and-8 +:END: +[[file:~/proj/emacsconf/wiki/organizers-notebook/index.org::#general-infrastructure-irc-web-client][IRC web client]] +** IRC announcements +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-irc-announcements +:END: +*** TODO Confirm manual IRC announcements +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-irc-announcements-confirm-manual-irc-announcements +:END: +*** TODO Confirm automated IRC announcements from res +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-irc-announcements-confirm-automated-irc-announcements-from-res +:END: +** Media +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-media +:END: + +*** TODO Switch public media to unprotected root before the conference +SCHEDULED: <2025-11-29 Sat> +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-media-switch-public-media-to-unprotected-root-before-the-conference +:END: + +1. Clear public media directory. +2. Set =media_protect_root= to false in Ansible =group_vars/all.yml=. +3. =ansible-playbook -i inventory.yml prod-playbook.yml --tags media= + +You can generate the index with =emacsconf-publish-update-media=. +** TODO Publishing resources to the wiki +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-publishing-resources-to-the-wiki +:END: +ansible-playbook -i inventory.yml prod-playbook.yml --tags publish + + + +** TODO Publishing videos to the media server +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-publishing-videos-to-the-media-server +:END: +** Playing videos, switching to windows +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-playing-videos-switching-to-windows +:END: + +*** TODO Generate test videos for everything +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-playing-videos-switching-to-windows-generate-test-videos-for-everything +:END: +*** TODO Document how to get that set up again +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-playing-videos-switching-to-windows-document-how-to-get-that-set-up-again +:END: +** Etherpad +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-etherpad +:END: +*** TODO Generate pads for all the talks +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-etherpad-generate-pads-for-all-the-talks +:END: +*** TODO Generate the main index +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-etherpad-generate-the-main-index +:END: +** TODO Do a dry run +SCHEDULED: <2025-11-22 Sat> +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-do-a-dry-run +:END: +*** TODO Generate all the test assets +:PROPERTIES: +:Effort: 0:15 +:CUSTOM_ID: check-emacsconf-infrastructure-do-a-dry-run-generate-all-the-test-assets +:END: +*** TODO Test connecting to VNC and streaming via OBS +SCHEDULED: <2025-11-07 Fri> +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-do-a-dry-run-test-connecting-to-vnc-and-streaming-via-obs +:END: +** Resizing +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-resizing +:END: + +live0: 64GB +front0: 32GB +meet: 64GB + +*** TODO [#A] Resize nodes before production +SCHEDULED: <2025-12-05 Fri> +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-resizing-resize-nodes-before-production +:END: + +live0: 64GB +front0: 32GB +meet: 64GB + +*** TODO [#A] Resize nodes after production +SCHEDULED: <2025-12-08 Mon> +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-resizing-resize-nodes-after-production +:END: + +live0: nanode +front0: nanode +*** TODO [#A] Resize meet after production +SCHEDULED: <2025-12-10 Wed> +:PROPERTIES: +:CUSTOM_ID: check-emacsconf-infrastructure-resizing-resize-meet-after-production +:END: +meet: nanode +* Processes and notes +:PROPERTIES: +:CUSTOM_ID: processes-and-notes +:END: +** Hosting +:PROPERTIES: +:CUSTOM_ID: processes-and-notes-hosting +:END: +*** TODO Finalize host for dev track +:PROPERTIES: +:CUSTOM_ID: processes-and-notes-hosting-finalize-host-for-dev-track +:END: +** ERC +:PROPERTIES: +:CUSTOM_ID: processes-and-notes-erc +:END: + +Some convenient commands are defined in emacsconf-el:emacsconf-erc.el. + +| /opall | Grant operator status in the Emacsconf channels | +| /deopall | Remove operator status in the Emacsconf channels | +| /conftopic | Set the first part of the topic | + +* Decisions +:PROPERTIES: +:CUSTOM_ID: decisions +:END: +* Support code +:PROPERTIES: +:CUSTOM_ID: support-code +:END: + +#+begin_src emacs-lisp :results silent +(defun my-ox-link-path (link _ info) + (let* ((raw-path (org-element-property :path link))) + (setq raw-path + (org-export-file-uri + (org-publish-file-relative-name raw-path info))) + ;; Possibly append `:html-link-home' to relative file + ;; name. + (let ((home (and (plist-get info :html-link-home) + (org-trim (plist-get info :html-link-home))))) + (when (and home + (plist-get info :html-link-use-abs-url) + (not (file-name-absolute-p raw-path))) + (setq raw-path (concat (file-name-as-directory home) raw-path)))) + raw-path)) + +(defun my-org-md-link (link desc info) + (if (string= (org-element-property :type link) "file") + (let ((path (my-ox-link-path link desc info))) + (if (string= (file-name-extension path) "svg") + (with-temp-buffer + (insert-file-contents-literally path) + (buffer-string)) + (org-md-link link desc info))) + (org-md-link link desc info))) + +(with-eval-after-load 'ox-md + (setf + (alist-get 'link (org-export-backend-transcoders (org-export-get-backend 'md))) + 'my-org-md-link)) +#+end_src + +#+RESULTS: +:results: +my-org-md-link +:end: diff --git a/2025/organizers-notebook/schedule.svg b/2025/organizers-notebook/schedule.svg new file mode 100644 index 00000000..a9842477 --- /dev/null +++ b/2025/organizers-notebook/schedule.svg @@ -0,0 +1 @@ +<svg width="800" height="300" version="1.1" xmlns="http://www.w3.org/2000/svg" xmlns:xlink="http://www.w3.org/1999/xlink"><title>Graphical view of the schedule</title><g transform="translate(0,0)"><title>Schedule for Saturday</title><rect width="800" height="150" x="0" y="0" fill="white"></rect><text font-size="10" fill="black" y="12" x="3">Saturday</text><a href="https://emacsconf.org/2025/talks/sat-open" title="Saturday opening remarks" data-slug="sat-open"><title> 9:00- 9:10 Saturday opening remarks</title><rect x="0" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(13,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">sat-open</text></g></a><a href="https://emacsconf.org/2025/talks/sat-close" title="Saturday closing remarks" data-slug="sat-close"><title> 4:30- 4:40 Saturday closing remarks</title><rect x="705" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(718,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">sat-close</text></g></a><g transform="translate(0,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">9 AM</text></g><g transform="translate(94,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">10 AM</text></g><g transform="translate(188,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">11 AM</text></g><g transform="translate(282,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">12 PM</text></g><g transform="translate(376,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">1 PM</text></g><g transform="translate(470,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">2 PM</text></g><g transform="translate(564,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">3 PM</text></g><g transform="translate(658,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">4 PM</text></g><g transform="translate(752,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">5 PM</text></g></g><g transform="translate(0,150)"><title>Schedule for Sunday</title><rect width="800" height="150" x="0" y="0" fill="white"></rect><text font-size="10" fill="black" y="12" x="3">Sunday</text><a href="https://emacsconf.org/2025/talks/sun-open" title="Sunday opening remarks" data-slug="sun-open"><title> 9:00- 9:10 Sunday opening remarks</title><rect x="0" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="5,5,5" fill="gray"></rect><g transform="translate(13,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">sun-open</text></g></a><a href="https://emacsconf.org/2025/talks/sun-close" title="Sunday closing remarks" data-slug="sun-close"><title> 1:00- 1:10 Sunday closing remarks</title><rect x="376" y="15" opacity="0.8" width="15" height="59" stroke="black" stroke-dasharray="" fill="gray"></rect><g transform="translate(389,73)"><text fill="black" x="0" y="0" font-size="10" transform="rotate(-90)">sun-close</text></g></a><g transform="translate(0,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">9 AM</text></g><g transform="translate(94,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">10 AM</text></g><g transform="translate(188,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">11 AM</text></g><g transform="translate(282,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">12 PM</text></g><g transform="translate(376,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">1 PM</text></g><g transform="translate(470,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">2 PM</text></g><g transform="translate(564,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">3 PM</text></g><g transform="translate(658,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">4 PM</text></g><g transform="translate(752,15)"><line stroke="darkgray" x1="0" y1="0" x2="0" y2="120"></line><text fill="black" x="0" y="133" font-size="10" text-anchor="left">5 PM</text></g></g></svg>
\ No newline at end of file diff --git a/2025/submit.md b/2025/submit.md new file mode 100644 index 00000000..f2c4d5e2 --- /dev/null +++ b/2025/submit.md @@ -0,0 +1,80 @@ +[[!meta title="Submit a proposal"]] +[[!meta copyright="Copyright © 2019, 2020 Amin Bandali<br /> +Copyright 2021 Amin Bandali, Sacha Chua, Leo Vivier<br /> +Copyright 2022 Amin Bandali<br /> +Copyright 2023-2025 Sacha Chua"]] + +When you're ready to submit your proposal, send your submission via +email to <emacsconf-submit@gnu.org> by **Friday, September 19, 2025**. +All speakers will be notified by Friday, September 26 (or earlier) +regarding the status of their proposal. If your talk is accepted, please plan +to put together your prerecorded video by Friday, October 31, 2025 +so that we can normalize all the audio and see if we can transcribe the talk. + +If you put your talk title in your submission e-mail's subject line, +it'll be easier to keep track of the conversation. Please use the +following template for your submission email: + +``` +Talk title: + + +Talk description (<= 500 words): + + + + + + + + +Format (10 minutes, 20 minutes, description of other format) and outline: + +Introduction for you and your talk (<= 100 words): + +Speaker name (and optional pronunciation) and preferred pronouns: + +Speaker availability (times and time zones that you're available Dec 7-8; +ex: after 1pm America/Toronto both Sat and Sun): + +Preferred Q&A approach (live web conference, IRC, pad, wiki, and/or e-mail questions after the event): + +Public contact information (IRC nick, e-mail, website, and/or social media): + +Private emergency contact information (phone number or messaging) in +case we need to reach you due to technical difficulties (optional): + +Please include this speaker release in order to indicate your agreement with it. + + By submitting this proposal, I agree that my presentation at + EmacsConf 2025 is subject to the following terms and conditions: + + The EmacsConf organizers may capture audio and video (a "Recording") + of my presentation and any associated materials, which may include + slides, notes, transcripts, and prerecording(s) of my presentation + that I provide to the EmacsConf organizers. + + I authorize the EmacsConf organizers to distribute, reproduce, + publicly display, and prepare derivative works of the Recording and + any derivative works of the Recording (the "Licensed Materials") + under the terms of the Creative Commons Attribution-ShareAlike 4.0 + International (CC BY-SA 4.0) license. + + I grant to the EmacsConf organizers permission to use my name, + likeness, and biographic information in association with their use + of the Licensed Materials under the above license. + + I represent that I have the authority to grant the above license to + the EmacsConf organizers. If my presentation incorporates any + material owned by third parties, I represent that the material is + sublicensable to the EmacsConf organizers or that my use of them is + fair use. +``` + +For other details, see the [[call for participation|cfp]]. + +You can subscribe to the +[emacsconf-discuss mailing list](https://lists.gnu.org/mailman/listinfo/emacsconf-discuss) +for discussions and announcements about EmacsConf 2025. + +We look forward to your ideas and submissions. Thank you! |
