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diff --git a/2024/report.md b/2024/report.md new file mode 100644 index 00000000..01bf07fc --- /dev/null +++ b/2024/report.md @@ -0,0 +1,168 @@ +<!-- report.md is exported report.org, please modify that instead. --> +[[!sidebar content=""]] + +This file is automatically exported from [/2024/report.org](/2024/report.org). You might prefer to navigate this as an Org file instead. To do so, [clone the wiki repository](https://emacsconf.org/edit/). +[[!meta title="EmacsConf 2024 Report"]] +[[!date "2024-12-28"]] +[[!meta copyright="Copyright © 2024 Sacha Chua"]] + + +# Table of Contents + +- [Overview](#overview) +- [Technical details](#technical-details) +- [Process improvements](#process-improvements) +- [Finances](#finances) +- [Acknowledgements](#acknowledgements) +- [Updates](#updates) + + +<a id="overview"></a> + +# Overview + +EmacsConf 2024 was held on December 7 and 8 as an online conference. We had 31 talks across two tracks (general and development), with a total of 11 hours of presentations, 8 hours of Q&A via web conference, and lots of lively discussion across IRC and Etherpad. Throughout the conference, there were up to 430 people watching via the livestream, and more than 80 people joined the live Q&A web conferences. There were also satellite events in Switzerland and Slovenia where people watched together. + +Thanks to volunteers who edited captions for pre-recorded videos, we were able to broadcast all the early submissions with open captions. This not only made talks more accessible while watching the livestreams, but it also made it easier to enjoy the talks in noisy environments or to catch up on talks. People said: + +We posted pre-recorded videos and transcripts on talk pages shortly after they started streaming, and the recordings of live talks and Q&A sessions are now also available. We've also archived questions and comments from IRC and Etherpad onto the talk pages. You can find the talk pages at <https://emacsconf.org/2023/talks> . The videos are also available on Toobnix (<https://toobnix.org/c/emacsconf/videos>) and YouTube (<https://www.youtube.com/@EmacsConf>). + +Overall, people said: + +- "It's the first time I've been able to attend the whole conference live, and it's been great fun, I've had a blast :)" +- "Thanks again to the organizers, and presenters for many great talks, and participants for interesting exchanges, see you all next year (fingers crossed)" +- "EmacsConf is one of the big highlights of my year every year." + + +<a id="technical-details"></a> + +# Technical details + +EmacsConf is committed to software freedom. We used the following tools +for this year's conference: + +- [Org Mode](https://orgmode.org/), [Emacs](https://www.gnu.org/software/emacs/): organization and collaboration +- [MPV](https://mpv.io): video player +- [BigBlueButton](https://bigbluebutton.org/): web conference +- [OBS Studio](https://obsproject.com/): streaming +- [TigerVNC](https://tigervnc.org/): controlling the remote server +- [Icecast](https://icecast.org/): streaming WEBM +- [Internet Relay Chat via Libera.chat](https://libera.chat/), [The Lounge](https://thelounge.chat/), and [ERC](https://www.gnu.org/software/emacs/erc.html): conversation +- [Mumble](https://www.mumble.info/): audio conferencing for coordination +- [Etherpad](https://etherpad.org/): questions and notes +- [Ikiwiki](https://ikiwiki.info/): website +- [PsiTransfer](https://github.com/psi-4ward/psitransfer): uploads +- [FFmpeg](https://ffmpeg.org): video and audio processing +- [Audacity](https://www.audacityteam.org/): audio editing +- [WhisperX](https://github.com/m-bain/whisperX): captioning +- [Aeneas](https://www.readbeyond.it/aeneas/): forced alignment to get timestamps +- [subed-mode](https://codeberg.org/sachac/subed): captioning +- [Git](https://git-scm.com/): version control +- [Mailman](https://list.org/): mailing lists; service provided by the Free Software Foundation +- [Nginx](https://www.nginx.com/): web server; server provided by the Free Software Foundation +- [Ansible](https://www.ansible.com/): system configuration + +You can find out more about our infrastructure at +<https://emacsconf.org/infra> . + + +<a id="process-improvements"></a> + +# Process improvements + +This year we tried out the following experiments: + +- BigBlueButton 3.0: We set up our own server since the previous donated server was decommissioned. + Using BBB 3.0 let us customize the on-screen layout and export recorded videos easily. +- We added an open mic session and moved some of our closing remarks earlier. This let people share last-minute updates and also allowed us to wrap up the conference more promptly. +- We used WhisperX for the first draft of captions for improved performance. +- Automatic normalization with ffmpeg-normalize didn't work out, so we manually normalized the video files. +- We needed to upgrade MPV to v0.38 in order to deal with palette smearing. +- In addition to livestreaming to live.emacsconf.org via Icecast, we also livestreamed via YouTube. We were unable to livestream via Toobnix due to technical difficulties. +- We experimented with upgrading the streaming server to a 64GB 32core dedicated CPU server, but this additional capacity was not needed. We downgraded back to 64GB 16core shared. +- We updated the wiki layout to include sticky videos on the talk pages. +- We developed more tools for copying IRC messages to the clipboard, checking and adjusting subtitle timing, and cropping media files. +- We offered stickers and pins as tokens of appreciation. + +Next year we're looking forward to building on top of even more documentation and automation. Fun! + + +<a id="finances"></a> + +# Finances + +Our hosting costs were USD 46.03 + tax for the +conference itself and for BigBlueButton testing +during the preparation. Thanks to people who +donated through the [Working Together](https://www.fsf.org/working-together/fund) program of +the Free Software Foundation, we are well-equipped +to cover those costs for this year and succeeding +years. + + +<a id="acknowledgements"></a> + +# Acknowledgements + +We would like to thank the following: + +- Thank you to all the speakers, volunteers, and participants, and to all those other people in our lives who make it possible through time and support. +- This year's conference hosts are Leo Vivier, Amin Bandali, and joining our team of hosts for the first time this year, FlowyCoder. +- The streams were managed by Sacha Chua, check-ins by FlowyCoder and Amin, with miscellaneous running-around by Corwin Brust. +- Thank you to our captioning volunteers: Daniel Molina, Bala Ramadurai, Bhavin Gandhi, Amine Zyad, Yoni Rabkin, Daniel Alejandro Tapia, Hannah Miller, Ken Huang, Jean-Christophe Helary, James Howell, Eduardo Ochs, and Andrew Dougherty. +- Thanks to Jean-Christophe Helary, Corwin, Quiliro, Cairn, and Amin Bandali for helping with the early acceptance process. +- Thanks to Leo Vivier for fiddling with the audio to get things nicely synced, normalized, and denoised. +- Thanks to Leo and other people who kept the mailing lists free from spam. +- Thanks to Akshay Gaikwad for design contributions. +- Thanks to shoshin (Grant Shangreaux) for the music. +- Thanks to Ry P for the server that we're using for OBS streaming and for processing videos. +- Thanks to the Free Software Foundation for Emacs itself, the mailing lists, and the media.emacsconf.org server. +- Thanks to the contributers to all of tools and services we used. +- Thanks to everyone! + + +<a id="updates"></a> + +# Updates + +If you would like to get updates and announcements, you can sign up at +<https://lists.gnu.org/mailman/listinfo/emacsconf-discuss> . + +Please keep an eye out for interesting things that +might be fun to present at next year's EmacsConf. +We'd love to get talks at all levels of experience +and about lots of different kinds of interests. +Previous speakers wrote: + +- "I always got the feeling of being heard and + welcome in spite of the vast distances and + cultures separating us. This community always + feels like it is open to new members any time. + With regards to the conference process also, it + was a microcosm of the bigger community and + hence I got the same feeling. You didn't have to + be an expert or a person who's been using emacs + for a long time to talk about something useful + for the community. Even the struggles of a noob + may be useful for someone else in the + community." +- "I can honestly say though that I had a great + time putting my talk together. I hope people + will have a good time listening to it. Now that + the work is over, I can say it was worth it. so + I recommend it warmly" +- "This has been an all-around fantastic + experience, both as a first-time attendee and + speaker. many thanks to the volunteers who make + emacsconf possible, and the other speakers for + their wonderful talks (many of which i'll be + reviewing now that i'm not so busy preparing)" + +If you'd like to volunteer for EmacsConf, check +out <https://emacsconf.org/volunteer/> to see if +anything resonates with you, and e-mail us at +<mailto:emacsconf-org@gnu.org>. We'd love to have +you on board. + +Hope to see you next year! + |