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diff --git a/2024/organizers-notebook.md b/2024/organizers-notebook.md new file mode 100644 index 00000000..d5e85b06 --- /dev/null +++ b/2024/organizers-notebook.md @@ -0,0 +1,205 @@ +<!-- organizers-notebook.md is exported from organizers-notebook/index.org, please modify that instead. --> +[[!sidebar content=""]] + +This file is automatically exported from [/2024/organizers-notebook/index.org](/2024/organizers-notebook/index.org). You might prefer to navigate this as an Org file instead. To do so, [clone the wiki repository](https://emacsconf.org/edit/). + + +# Table of Contents + +- [Timeline](#timeline) +- [About this document](#about-this-doc) +- [Communications plan](#comms) +- [Good/better/best](#good-better-best) +- [Phases](#orgb58a68f) + - [Draft CFP](#cfp) + + +<a id="timeline"></a> + +# Timeline + +<table> + + +<colgroup> +<col class="org-left"> + +<col class="org-left"> + +<col class="org-right"> +</colgroup> +<tbody> +<tr> +<td class="org-left">CFP</td> +<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-06-28 Fri]</span></span></td> +<td class="org-right"> </td> +</tr> + +<tr> +<td class="org-left">CFP deadline</td> +<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-09-20 Fri]</span></span></td> +<td class="org-right">84</td> +</tr> + +<tr> +<td class="org-left">Speaker notifications</td> +<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-09-27 Fri]</span></span></td> +<td class="org-right"> </td> +</tr> + +<tr> +<td class="org-left"><b>Publish schedule</b></td> +<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-10-25 Fri]</span></span></td> +<td class="org-right"> </td> +</tr> + +<tr> +<td class="org-left">Video submission deadline</td> +<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-11-08 Fri]</span></span></td> +<td class="org-right">49</td> +</tr> + +<tr> +<td class="org-left">EmacsConf</td> +<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2024-12-07 Sat]</span></span></td> +<td class="org-right">29</td> +</tr> +</tbody> +</table> + +We like to have at least a month to work on audio +normalization and transcription, and we want +speakers to have at least a month to work on their +videos (considering early submissions will already +have gotten started on processing). + + +<a id="about-this-doc"></a> + +# About this document + +Tags: + +- `conforg`: Requires access to private conf.org repository + + +<a id="comms"></a> + +# Communications plan + +Objectives: + +- keep everyone in the loop without them feeling like they’re overloaded + +Everyone: + +- [ ] Call for participation (speakers and volunteers) +- [ ] Reminder about CFP +- [ ] Last call + +Speakers: + +- [ ] Send all speakers backstage access and upload instructions +- [ ] Send all speakers check-in instructions + +Volunteers: + +- [ ] Send captioning volunteers the backstage info +- [ ] Send past captioning volunteers an invitation to participate - ask when there’s a lot of load +- [ ] Ask for help with audio processing + + +<a id="good-better-best"></a> + +# Good/better/best + +This table makes it easier to move the slider depending on who wants +to volunteer and how much we can get done. At some point, we’ll figure +out how to track our current status so we know what we need to +scramble to do in order to get the conference off the ground. **bold** +is our current goal. Feel free to volunteer for anything that +interests you! + +<table> + + +<colgroup> +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> + +<col class="org-left"> +</colgroup> +<tbody> +<tr> +<td class="org-left"> </td> +<td class="org-left">Good</td> +<td class="org-left">Better</td> +<td class="org-left">Best</td> +</tr> + +<tr> +<td class="org-left">Streaming</td> +<td class="org-left">Regular stream</td> +<td class="org-left">+ alternate streams on PeerTube</td> +<td class="org-left">+ alternate streams on YouTube</td> +</tr> + +<tr> +<td class="org-left">480p</td> +<td class="org-left">Same on live</td> +<td class="org-left">Separate node</td> +<td class="org-left">Ansible setup</td> +</tr> + +<tr> +<td class="org-left">Audio normalization</td> +<td class="org-left">Core org handling it</td> +<td class="org-left">Other volunteer</td> +<td class="org-left">Multiple volunteers</td> +</tr> + +<tr> +<td class="org-left">Video resolution</td> +<td class="org-left">Usual reminders</td> +<td class="org-left">Extra reminders</td> +<td class="org-left">Everyone remembering to use a large font size</td> +</tr> + +<tr> +<td class="org-left">Intros</td> +<td class="org-left">Standard, recorded</td> +<td class="org-left">Reviewed by speakers</td> +<td class="org-left">More details/context</td> +</tr> +</tbody> +</table> + + +<a id="orgb58a68f"></a> + +# Phases + + +<a id="cfp"></a> + +## TODO Draft CFP + + +#### Draft linked pages + +- [X] cfp +- [X] submit page +- [X] year index +- [X] volunteer page + + +#### TODO Check with other organizers + + +#### TODO Post CFP in the usual places + +emacsconf-discuss, reddit.com/r/emacs, Emacs News, emacs-tangents, Mastodon, X + |