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+[[!meta title="Host volunteer"]]
+
+# Responsibilities
+
+For talks with live Q&A sessions:
+
+- Start the recording
+- Ask the speaker questions from the pad and read out feedback if you want
+- (optional) Monitor IRC for questions as well
+- (optional) Let the other organizers know when you're ready for conference
+  participants to join the Q&A; moderate the discussion as needed
+- Handle technical issues that turn up
+- Give the speaker time warnings
+- Keep things cool
+
+Many speakers find it easier to reply to questions that are spoken
+aloud, and this also ensures that the questions get into the
+recording. As the host, you can help shape the Q&A session by choosing
+the order of questions to ask (unless the speaker wants to address a
+different question). You can also help rephrase unclear questions or
+help the speaker feel more comfortable by reminding them that they
+don't have to answer all the questions.
+
+# Preparation
+
+We will give you a list of talks with the times, speaker info, pad
+URL, and URL for the live Q&A session. Please keep the Q&A URLs secret
+until you are ready for everyone to join the Q&A session.
+
+We will also add you as a moderator to the rooms for the talks in your
+shift. You may want to practice muting people in BBB.
+
+We strongly recommend using a headset or earphones to minimize audio
+feedback. Using a headset microphone or an external microphone can
+also improve your sound quality.
+
+# Process
+
+This year we are experimenting with per-talk pads in order to simplify
+the experience for the speakers, since many speakers found it
+difficult to find and focus on their section in a long pad.
+
+At least 5 minutes before the Q&A session starts, go to the provided
+URL. If BBB shows you a list of meetings, you can click on **Join**
+to join the selected one. If you do not have moderator access, let
+us know in `#emacsconf-org` and we can add you.
+
+Have another window for the pad for the current talk. 
+
+Have another window or two for IRC. You may want to set up your
+windows so that you can quickly glance at #emacsconf-org. Optionally,
+you can also monitor the chat channel for your track (optional).
+Ideally, an IRC volunteer will monitor that channel and copy the
+questions into the pad for you, so you can focus on just the pad if
+you like.
+
+Make sure you do **not** have another window watching the stream, or
+you may get audio feedback whenever you unmute yourself. If you notice
+audio feedback when other people unmute, you can ask them to make sure
+they aren't watching the stream in a different window and that they
+haven't accidentally joined twice.
+
+To minimize background noise, keep your mic on mute unless you're
+speaking. You can optionally turn on your webcam.
+
+The streamer will join the BBB meeting shortly after the prerecorded
+video ends. When the streamer gives you the go-ahead, **turn on
+recording** and confirm that it is on. Double-check that recording is
+on by seeing whether the button at the top has changed to a red button
+with a timer.
+
+The Q&A will start out closed; just you and the speaker. Depending on
+your comfort level and how the discussion goes, you can let us know
+when you would like it to be opened up to general participation by
+inviting people out loud (and possibly quickly posting in #emacsconf-org). 
+Then we will update the public BBB redirect URL to
+point to the BBB room so that people can join. This should take less
+than a minute to update. People will then be able to join using the
+Q&A URL that will be in the talk page and in IRC. That way,
+participants can join the Q&A session and ask directly. You can then
+shift to be more of a moderator, reminding people to stay on mute
+unless it's their turn to speak and muting people as needed.
+
+BBB sometimes has issues if there are lots of participants with
+webcams on. If you notice that things are getting slow or choppy, you
+can ask participants to turn their webcams off.
+
+Please give the speaker a 5-minute warning and a 2-minute warning
+before the end of their streamed Q&A session. If you've decided to
+open up the Q&A session, it can continue off-stream for as long as the
+speaker likes while you move on to the next Q&A session to host. If
+the speaker would like to wrap up, they can leave the meeting whenever
+they want. You can then thank everyone and move on to the next
+presentation.
+
+# In case of...
+
+- Incidents: If someone isn't keeping the
+  [[guidelines for conduct|conduct]] in mind, you can moderate using
+  BBB's tools (muting or removing participants), or let us know in
+  `#emacsconf-org` and we'll figure out how to deal with the
+  situation.
+
+# Afterwards
+
+Q&A sessions are what make EmacsConf more fun than a playlist. =)
+Thanks for helping make EmacsConf awesome!
+
+[[Check out other ways to volunteer|2023/volunteer]]
+
+[[!taglink CategoryVolunteer ]]