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diff --git a/2023/speakers.md b/2023/speakers.md new file mode 100644 index 00000000..becdf79e --- /dev/null +++ b/2023/speakers.md @@ -0,0 +1,98 @@ +[[!meta title="Conference-day instructions for speakers"]] +[[!meta copyright="Copyright © 2023 Sacha Chua"]] + +# Before your talk + +If you have a pre-recorded talk, please check in at least 30 minutes +before the start of your Q&A session (when your talk ends). If you're +doing the talk live, please check in at least 30 minutes before the +start of your talk. + +You can check in on IRC by joining the #emacsconf-org channel on +libera.chat using your favorite IRC client or using +[https://chat.emacsconf.org](https://chat.emacsconf.org/?join=emacsconf-dev,emacsconf-gen,emacsconf-org). +If you want, you can also join the channel for your track as well +(either #emacsconf-gen or #emacsconf-dev). Say something like "Hi, +this is <your name> checking in" in the \#emacsconf-org channel +and one of the organizers will check you in. If you are having a hard +time with IRC, e-mail <emacsconf-submit@gnu.org> or use the emergency +contact info in the check-in email and we can give you the URL of a +BigBlueButton room to join. + +- If you want to do Q&A over IRC or Etherpad: + - You can hang out in the IRC channel for your track and/or on the + pad for your talk. +- If you want to do Q&A in a BigBlueButton room (ex: quick demoes): + - We'll set you up in a BigBlueButton room (check your e-mail for + the URL, or ask in #emacsconf-org). You can keep watching the + conference or doing other things while waiting there. We'll let + you know shortly before you go live. If you want, you can get + things ready for whatever you might want to demonstrate. + - Please use headphones or earphones to minimize the risk of audio + feedback. Webcams are optional. +- If you want to do Q&A over Mumble: + - You can connect to mumble.emacsconf.org. + +Please let us know if you're running late or if it turns out you can't +make it. Drop by #emacsconf-org, e-mail us at +<emacsconf-submit@gnu.org> , or use the emergency contact information +from the check-in instructions email. If we start worrying, we'll +reach out to you via your emergency contact information. + +# While your talk plays + +People will add notes and questions on the Etherpad, or they'll ask +them on IRC. Volunteers will try to copy all the questions to the +Etherpad. If you're watching Etherpad or IRC, you can start answering +whenever you like. + +# Answering questions + +- General notes about answering questions: + - You can answer questions in any order, and you can skip any + questions you don't want to answer. + - You don't have to answer questions right away. If you want to take + some time to think about things, that's okay. + - If you're answering questions by voice and the host is not reading + the questions out for you, please read the question out before you + answer it. This makes it easier to follow the conversation and to + copy the answers to the talk page afterwards. + - Uploading PDFs doesn't work in our BigBlueButton instance, but you + can share your screen. Sharing screens with multi-monitor setups + can be tricky. If this acts weirdly for you, try sharing just the + window you want to focus on, or switch to using one monitor. + - The Q&A will be recorded so that people can keep learning from it + even after the conference. If you accidentally share something or + would like part of the recording removed, please add something + like "Oops" in the text chat, possibly with a description of what + to remove. We can work on editing that out of the recording. +- After your prerec finishes: + - If you're doing Q&A in a BBB room: + - We'll switch the stream to broadcast from the BBB room you're + in, and we'll start recording the session so that Q&A can be + available after the conference. We'll give you a signal when the + Q&A is ready to start. Other people can start joining the Q&A room. + - Depending on your preferences, the host can read questions to + you, or you can read questions off the pad/IRC yourself. + - This conversation can continue for as long as you like. If it's + time for the next talk to start, we'll give you a heads-up and + your Q&A can continue off the stream in the same BBB room. When + you are ready to stop answering questions, you can wrap up + however you'd like and end the meeting. + - If you're doing IRC/Etherpad: we'll let people know where to ask + questions and we can read out some of the questions and answers + that are there. + - If you're on Mumble: we'll pull you into the channel room and the + streamer will connect to it. When we confirm that you can be + heard, you and the host can go ahead with the Q&A. + +# After the conference + +We'll collect questions and answers from IRC and the pad. We'll put +them on the talk page and e-mail them to you in case you want to +follow up or keep the conversation going. We'll also work on +extracting the videos from the Q&A sessions and we'll post them on the +talk page. + +Thank you so much for putting so much time and energy into sharing +what you know at EmacsConf! |