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-rw-r--r--2020/organizers-notebook.org29
1 files changed, 17 insertions, 12 deletions
diff --git a/2020/organizers-notebook.org b/2020/organizers-notebook.org
index f72b7380..70b8f607 100644
--- a/2020/organizers-notebook.org
+++ b/2020/organizers-notebook.org
@@ -10,16 +10,16 @@
- After the conference: conference has ended, we'll take some time to prepare the recording
* Workflows
-** If we have four rooms
-
- O1 - main organizer, O2 - secondary organizer or volunteer
+O1 - main organizer, O2 - secondary organizer or volunteer
*** Overview
- - Check in via IRC, 4 rooms
+ - Check in via IRC at #emacsconf-org
*** Before the conference
- Do tech checks and get alternative ways to contact speakers (phone number? IRC nick? Something that goes ding?)
- - Turn on audio alert
- Install Mute Tab extension if desired
+*** Start of streaming
+ - O1 starts streaming
+ - O2 starts low-resolution mirror (see infra.org in private wiki)
*** Tech check
- Explain process
- Test audio, webcam, screensharing, collaborative pad
@@ -29,21 +29,26 @@
- Speaker joins talk room
- O2 makes speaker presenter and moderator, does tech check
- Speaker tries screen sharing and webcam
+ - O2 briefs speaker on process, including having the speaker say their name clearly and do a quick intro to their talk
- O2 notifies O1 with link to the talk room
- O1 joins meeting and gives go-ahead
- O2 starts recording in BBB
- O2 announces on IRC
*** During the presentation
- - Speaker presents, keeping an eye on the collaborative pad for questions
- - O1 stays with speaker to help with questions and timing
+ - OR:
+ - Live presentation?
+ - Speaker presents, keeping an eye on the collaborative pad for questions
+ - O1 stays with speaker to stream and to help with questions and timing
+ - Prerecorded? O1 plays prerecorded video on computer
- If there is another speaker, O2 moves to next room for setup
-*** After the presentation
- - O1 announces next steps
+*** Q&A
+ - O1 joins speaker's room if not already there
+ - O1 gives go-ahead to start Q&A
+ - Speaker reads questions off the pad or gets questions from O1
- O1 goes to next talk when ready
- - Speaker continues with extended presentation if they want - will be recorded
*** Scenarios
**** Prerecorded presentations
- Amin will play it on his computer and stream from there
**** Tech issues
- - If can't be easily resolved, play pre-recorded talk early and try again later (or follow up)
- - Stream a technical issues slide to the end point
+- If can't be easily resolved, play pre-recorded talk early and try again later (or follow up)
+- Stream a technical issues slide to the end point