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Diffstat (limited to '')
| -rw-r--r-- | 2020/organizers-notebook.org | 237 |
1 files changed, 180 insertions, 57 deletions
diff --git a/2020/organizers-notebook.org b/2020/organizers-notebook.org index 0c681dc5..1011adc9 100644 --- a/2020/organizers-notebook.org +++ b/2020/organizers-notebook.org @@ -1,13 +1,4 @@ -* Possible flow - -O1 - main organizer, O2 - secondary organizer or volunteer - - -** Overview -- 1 green room for speaker checkin, 4 rooms -- 4 rooms streamed as room sources. O1 picks up the appropriate source and uses it for main conference mount point and individual talk mount points -- main conference can be streamed through OBS if that doesn't work out -** Things to check or decide +* Things to check or decide - Mail merge? - Amin to investigate if Icecast can take one stream source and send it to the main conference stream and the individual talk stream - Assign rooms shortly before presentation @@ -17,50 +8,182 @@ O1 - main organizer, O2 - secondary organizer or volunteer - Speaker checked in - After the presentation: pointer to main conference stream - After the conference: conference has ended, we'll take some time to prepare the recording - -** Before the conference -- Do tech checks and get alternative ways to contact speakers (phone number? IRC nick? Something that goes ding?) -- Turn on audio alert -- Install Mute Tab extension -** Tech check -- Explain process -- Test audio, webcam, screensharing, collaborative pad -** Shortly before the presentation -- Speaker joins green room (O2 home room). O2 gets alert -- O2 directs speaker to available room -- Speaker joins talk room -- O2 makes speaker presenter and moderator (so they can kick out recorder when done), does tech check -- Speaker tries screen sharing and webcam, then returns to uploaded presentation -- O2 starts secondary stream and recording, checks individual page -- O2 notifies O1 with link to the talk room -- O1 joins meeting -- O1 sets conference stream to individual talk endpoint -- O2 starts recording in BBB -** During the presentation -- Speaker presents, keeping an eye on the collaborative pad for questions -- O1 stays with speaker to help with questions and timing -- O2 wanders off to do the tech check with the next person and pings O1 when ready -** After the presentation -- O1 announces next steps: If you want to continue the conversation, go to the individual talk page -- O1 goes to next talk when ready -- Speaker continues with extended presentation if they want -** After the extended presentation (if any) -- Speaker removes the recorder/streamer user to end the stream and recording -- Speaker stops the BBB recording -** Scenarios -*** Prerecorded presentations -- O1 streams presentation to both endpoints (is there a neat command-line way to do this?) -https://stackoverflow.com/questions/7869190/is-it-possible-to-pull-a-rtmp-stream-from-one-server-and-broadcast-it-to-another -or maybe IceCast can handle the splitting -*** Tech issues -- If can't be easily resolved, play pre-recorded talk early and try again later (or follow up) -- Stream a technical issues slide to the end point -*** Speaker can stream directly from computer over RTMP -- Can skip BigBlueButton entirely if they want -- Speaker starts streaming to talk endpoint -- O2 verifies that it's playing and communicates with speaker through collaborative pad -- O1 switches conference stream to talk endpoint -*** Speaker is giving another talk soon -- Stay in same room -- O2 checks in near the time of the next talk -- O2 stops and restarts recorder, giving it the next talk's stream endpoint +* Tasks +** DONE Assign IDs + CLOSED: [2020-10-20 Tue 00:38] + :LOGBOOK: + - State "DONE" from "TODO" [2020-10-20 Tue 00:38] + :END: +* Workflows + +** If we have four or rooms + + O1 - main organizer, O2 - secondary organizer or volunteer + +*** Overview + - 1 green room for speaker checkin so that I get an audio alert? Alternatively, check in via IRC, 4 rooms + - 4 rooms streamed as room mounts. + - Individual talks have fallback mount of room mount. + - O1 streams from room or sets appropriate mount as fallback mount for main conference stream +*** Before the conference + - Do tech checks and get alternative ways to contact speakers (phone number? IRC nick? Something that goes ding?) + - Turn on audio alert + - Install Mute Tab extension +*** Tech check + - Explain process + - Test audio, webcam, screensharing, collaborative pad +*** Shortly before the presentation + - Speaker joins green room (O2 home room). O2 gets alert + - O2 directs speaker to available room + - Speaker joins talk room + - O2 makes speaker presenter and moderator (so they can kick out recorder when done), does tech check + - Speaker tries screen sharing and webcam, then returns to uploaded presentation + - O2 starts secondary stream and recording, checks individual page + - O2 notifies O1 with link to the talk room + - O1 joins meeting + - O1 sets conference stream to individual talk endpoint + - O2 starts recording in BBB +*** During the presentation + - Speaker presents, keeping an eye on the collaborative pad for questions + - O1 stays with speaker to help with questions and timing + - O2 wanders off to do the tech check with the next person and pings O1 when ready +*** After the presentation + - O1 announces next steps: If you want to continue the conversation, go to the individual talk page + - O1 goes to next talk when ready + - Speaker continues with extended presentation if they want +*** After the extended presentation (if any) + - Speaker removes the recorder/streamer user to end the stream and recording + - Speaker stops the BBB recording +*** Scenarios +**** Prerecorded presentations + - O1 streams presentation to both endpoints (is there a neat command-line way to do this?) + https://stackoverflow.com/questions/7869190/is-it-possible-to-pull-a-rtmp-stream-from-one-server-and-broadcast-it-to-another + or maybe IceCast can handle the splitting +**** Tech issues + - If can't be easily resolved, play pre-recorded talk early and try again later (or follow up) + - Stream a technical issues slide to the end point +**** Speaker can stream directly from computer over RTMP + - Can skip BigBlueButton entirely if they want + - Speaker starts streaming to talk endpoint + - O2 verifies that it's playing and communicates with speaker through collaborative pad + - O1 switches conference stream to talk endpoint +**** Speaker is giving another talk soon + - Stay in same room + - O2 checks in near the time of the next talk + - O2 stops and restarts recorder, giving it the next talk's stream endpoint +** If we have one room per talk (except for speakers with multiple) + O1 - main organizer, O2 - secondary organizer or volunteer + +*** Overview + - one room per talk + - O1 joins the appropriate room and streams it to the main conference stream (or sets the fallback mount) + - O2 streams the talk room to the individual talk room +*** Before the conference + - Do tech checks and get alternative ways to contact speakers (phone number? IRC nick? Something that goes ding?) + - Turn on audio alert + - Install Mute Tab extension +*** Tech check + - Explain process + - Test audio, webcam, screensharing, collaborative pad +*** Shortly before the presentation + - Speaker joins talk room + - O2 makes speaker presenter and moderator (so they can kick out recorder when done), does tech check + - Speaker tries screen sharing and webcam, then returns to uploaded presentation + - O2 starts secondary stream and recording, checks individual page + - O2 notifies O1 with link to the talk room + - O1 joins meeting + - O1 sets conference stream to individual talk endpoint + - O2 starts recording in BBB +*** During the presentation + - Speaker presents, keeping an eye on the collaborative pad for questions + - O1 stays with speaker to help with questions and timing + - O2 wanders off to do the tech check with the next person and pings O1 when ready +*** After the presentation + - O1 announces next steps: If you want to continue the conversation, go to the individual talk page + - O1 goes to next talk when ready + - Speaker continues with extended presentation if they want +*** After the extended presentation (if any) + - Speaker removes the recorder/streamer user to end the stream and recording + - Speaker stops the BBB recording +*** Scenarios +**** Prerecorded presentations + - O1 streams presentation to both endpoints (is there a neat command-line way to do this?) + https://stackoverflow.com/questions/7869190/is-it-possible-to-pull-a-rtmp-stream-from-one-server-and-broadcast-it-to-another + or maybe IceCast can handle the splitting +**** Tech issues + - If can't be easily resolved, play pre-recorded talk early and try again later (or follow up) + - Stream a technical issues slide to the end point +**** Speaker can stream directly from computer over RTMP + - Can skip BigBlueButton entirely if they want + - Speaker starts streaming to talk endpoint + - O2 verifies that it's playing and communicates with speaker through collaborative pad + - O1 switches conference stream to talk endpoint +**** Speaker is giving another talk soon + - Stay in same room + - O2 checks in near the time of the next talk + - O2 stops and restarts recorder, giving it the next talk's stream endpoint + +** Other description + +#+begin_example +<sachac> All right, time to figure out the schedule [22:25] +<sachac> What I had in mind is that most people will be anonymously viewing + through the stream viewer on the main conference page or on the + individual talk pages +<sachac> I (or whoever the secondary organizer is, here referred to as O2) + will run around doing tech checks with people. The check-in room is + mostly just so that my computer goes ding, but IRC will probably work + too if I remember to check erc-track or /msg =) [22:26] +<sachac> O1 (probably Amin) will join the current talk's room and broadcast + that to the main conference stream. Alternatively, if whatever + streaming docker thingy I make turns out reasonably reliable, he can + just use Icecast to update the fallback for the main conference mount + to be the talk's streaming mount. [22:27] +<sachac> If a speaker wants to keep talking, the streaming thingy will just + keep listening to and streaming that room to the individual talk + mount, and people can continue watching the talk on the individual + talk's page. [22:28] +<sachac> Questions will be organized in the talk's section in the + collaborative pad (might be Etherpad), since that'll be easier than + having an organizer check three or four different IRC channels + [22:29] +<sachac> Ideally, the speaker would keep the collaborative pad open, keep + answering questions, and then wrap up at some point. +<sachac> I think this is better than having audience members join the room + directly because (a) we want to respect the FSF's bandwidth use, (b) + we don't want to tie up organizer resources in monitoring mute/webcam + status, (c) questions can be handled faster than text, and (d) no one + else has to fuss around with sound setup, worrying about + echo/feedback, and so on. [22:31] +<sachac> If speakers announce their arrival by a message in #emacsconf-org and + we're good about keeping that low-traffic, we can use that instead of + a staging room. [22:33] +<sachac> Worked reasonably well last year. +<sachac> If people are watching via the streaming pages instead of in BBB, + then we can bounce people watching individual streams back to the + main stream by setting the Icecast fallback for the individual talk + to the main stream. [22:34] +<sachac> Alternatively, we can change the Icecast fallback to an image that + tells them that the stream has ended and that they can go to the main + conference if they want. [22:35] +<sachac> (or a short video that says that, or whatever we can do with Icecast + - needs testing) +<sachac> At the moment, my BBB account is set up to have a maximum of four + rooms + my home room, so I'm planning for a different model that + involves directing speakers (via BBB or the home room) to whichever + room is available. I'll go to that room for the tech check and set up + the individual talk stream to feed to the source for the individual + talk page. Amin will go between rooms to stream them and to be around + if needed. They can occupy that [22:40] +<sachac> room for the remainder of their talk. When we need to move the main + conference stream on, Amin will help the speaker wrap up, and then + Amin will move to the next room that is ready. The speaker can stay + in their original room for the remainder of their talk. If we run out + of rooms because everyone kept talking for a long time, I'll step in + and ahem nicely. +#+end_example + +* Conference recorder +Goals: +- Connect to BBB room and stream to room mount (liveRTMP?) +- Have a convenient way to switch the fallback mounts of the individual talk mount points |