schedule details

1 files changed, 75 insertions, 18 deletions

diff --git a/organizers-notebook/index.org b/organizers-notebook/index.org
index cf31eb2b..73d4dc96 100644
--- a/organizers-notebook/index.org
+++ b/organizers-notebook/index.org
@@ -418,12 +418,27 @@ SCHEDULED: <2027-11-02 Tue +1y>
 - Make the $year/assets/in-between directory and copy the template.svg from the previous year.
 - elisp:emacsconf-stream-generate-in-between-pages
 *** TODO Intros
+SCHEDULED: <2027-11-05 Fri>
 :PROPERTIES:
 :CUSTOM_ID: phases-and-lessons-learned-generate-assets-intros
+:CREATED:  [2026-11-05 Thu 09:29]
 :END:
-- In an empty VTT file, elisp:emacsconf-subed-intro-subtitles
-- Record the audio and get captions
-- Splice together into a file that will be processed with subed-record-compile-video.
+:LOGBOOK:
+- Note taken on [2026-11-05 Thu 09:27] \\
+  Recorded and reviewed for 2026
+:END:
+
+See [[#phases-and-lessons-learned-record-pronunciations][Record pronunciations]]
+*** TODO Overlays
+SCHEDULED: <2027-11-05 Fri>
+:PROPERTIES:
+:CREATED:  [2026-11-05 Thu 09:29]
+:END:
+:LOGBOOK:
+- Note taken on [2026-11-05 Thu 09:29] \\
+  Regenerated
+:END:
+
 *** TODO Test videos
 SCHEDULED: <2027-11-02 Tue>
 :PROPERTIES:
@@ -447,13 +462,17 @@ elisp:emacsconf-stream-generate-test-subtitles
 :CUSTOM_ID: phases-and-lessons-learned-record-pronunciations
 :END:
 *** TODO Record pronunciations
-SCHEDULED: <2026-11-10 Tue +1y>
+SCHEDULED: <2027-11-10 Wed +1y>
 :PROPERTIES:
 :CUSTOM_ID: phases-and-lessons-learned-record-pronunciations-record-pronunciations
 :Effort:   2:00
 :CREATED:  [2026-11-02 Mon 07:17]
+:LAST_REPEAT: [2026-11-05 Thu 09:27]
 :END:
 :LOGBOOK:
+- Note taken on [2026-11-05 Thu 09:27] \\
+  Recorded and reviewed for 2026
+- State "DONE"       from "TODO"       [2026-11-05 Thu 09:27]
 CLOCK: [2025-11-21 Fri 12:58]--[2025-11-21 Fri 15:10] =>  2:12
 :END:
 
@@ -467,11 +486,13 @@ CLOCK: [2025-11-21 Fri 12:58]--[2025-11-21 Fri 15:10] =>  2:12
 8. Use elisp:subed-record-compile
 
 *** TODO E-mail speakers asking them to confirm the pronunciations
-SCHEDULED: <2026-11-17 Tue +1y>
+SCHEDULED: <2026-11-10 Tue +1y>
 :PROPERTIES:
 :CUSTOM_ID: phases-and-lessons-learned-record-pronunciations-e-mail-speakers-asking-them-to-confirm-the-pronunciations
 :CREATED:  [2026-11-02 Mon 07:17]
 :END:
+
+elisp:emacsconf-mail-intro-to-all
 ** Prepare the infrastructure
 :PROPERTIES:
 :CUSTOM_ID: phases-and-lessons-learned-prepare-the-infrastructure
@@ -480,11 +501,11 @@ SCHEDULED: <2026-11-17 Tue +1y>
 Checklist:
 
 - [X] [[#vnc][VNC]]
-- [ ] OBS
+- [X] OBS
 - [X] IRC
   - [X] [[file:~/proj/emacsconf/wiki/organizers-notebook/index.org::#general-infrastructure-manual-irc-announcements][Manual announcements]]
   - [X] [[#general-infrastructure-automated-irc-announcements][Automated announcements]]
-- [ ] Web conference
+- [X] Web conference
 - [ ] Streaming assets
   - [ ] Overlays
   - [ ] Intros
@@ -535,6 +556,9 @@ SCHEDULED: <2026-12-08 Tue>
 :CUSTOM_ID: phases-and-lessons-learned-getting-ready-for-the-conference-send-check-in-details-schedule-update-etc
 :END:
 
+You can use elisp:emacsconf-mail-checkin-instructions-for-attending-speakers
+or elisp:emacsconf-mail-checkin-instructions-to-all to send the info.
+
 *** One day before the conference
 SCHEDULED: <2026-12-11 Fri>
 :PROPERTIES:
@@ -976,6 +1000,28 @@ emacsconf-mail-template-ask-volunteer-for-mailing-address
 :PROPERTIES:
 :CUSTOM_ID: phases-and-lessons-learned-after-the-conference-process-the-lessons-learned
 :END:
+* Good/better/best
+
+Quick prioritization to see how far we can get
+
+- Streaming:
+  - [X] Good: Stream to the Icecast, people can watch via mpv and web
+  - [ ] Better: Stream to YouTube as well.
+  - [ ] Best: Include Toobnix, sure.
+- Schedule:
+  - [X] Good: Manual control.
+  - [X] Better: Crontab
+  - [ ] Best: Crontab also controls media publishing
+- Check-in:
+  - [X] Okay:
+    - Speakers check themselves in and ask for help explicitly if they need it.
+    - We can bring up the server a day before the conference.
+  - [ ] Better:
+    - I squeeze it in around the other sessions.
+    - We have iCal files to help people know when to check in.
+  - [ ] Best: A separate volunteer focuses on checking in.
+- BigBlueButton:
+  - [ ] Okay: Modcodes like last time
 * Ideas for improvement
 :PROPERTIES:
 :CUSTOM_ID: ideas
@@ -1575,13 +1621,15 @@ You can generate the index with =emacsconf-publish-update-media=.
 On orga@res, in the screen session with the emacs server, make sure emacsconf-year and emacsconf-cache-dir refer to the current ones.
 
 ** TODO Automated IRC announcements
-SCHEDULED: <2026-11-04 Wed +1y>
+SCHEDULED: <2027-11-04 Thu +1y>
 :PROPERTIES:
 :CUSTOM_ID: general-infrastructure-automated-irc-announcements
 :Effort:   1:00
 :CREATED:  [2026-11-03 Tue 09:59]
+:LAST_REPEAT: [2026-11-04 Wed 15:06]
 :END:
 :LOGBOOK:
+- State "DONE"       from "TODO"       [2026-11-04 Wed 15:06]
 CLOCK: [2025-11-27 Thu 14:31]--[2025-11-28 Fri 15:10] => 24:39
 :END:
 
@@ -1714,7 +1762,9 @@ user_id = User.find_by_email("emacsconf@sachachua.com").id
 
 1. elisp:emacsconf-bbb-create-rooms
 2. elisp:emacsconf-bbb-load-rooms: set the ROOM properties.
-3. elisp:emacsconf-publish-bbb-static-redirects
+3. elisp:emacsconf-bbb-spookfox-set-moderator-codes
+4. elisp:emacsconf-bbb-spookfox-confirm-settings
+5. elisp:emacsconf-publish-bbb-static-redirects
 
 Print out the room IDs with:
 
@@ -1722,18 +1772,25 @@ Print out the room IDs with:
 Room.where("name LIKE 'EC26%'").each { |x| puts x.friendly_id + " " + x.name }; nil
 #+end_src
 
-It's possible to change the friendly_id and then use ~x.save!~.
+Double-check that all live talks have rooms and mod codes.
 
-*** TODO Set up moderator access codes
-:PROPERTIES:
-:CUSTOM_ID: general-infrastructure-bigbluebutton-setting-up-moderator-access-codes
-:END:
+mod_option_id = MeetingOption.find_by(name: 'glModeratorAccessCode')&.id
+Room.joins(:room_meeting_options)
+    .where(room_meeting_options: { meeting_option_id: mod_option_id })
+    .where("name LIKE 'EC26%'")
+    .pluck(:id, 'room_meeting_options.value', :name)
 
-- elisp:emacsconf-bbb-spookfox-set-moderator-codes
-- elisp:emacsconf-bbb-spookfox-confirm-settings
+#+begin_src emacs-lisp
+(emacsconf-slugs
+ (seq-filter (lambda (o)
+							 (and (string-match (plist-get o :qa-type) "live")
+										(or (not (plist-get o :bbb-room))
+												(not (plist-get o :bbb-mod-code)))))
+						 (emacsconf-filter-talks (emacsconf-get-talk-info))))
+#+end_src
+
+It's possible to change the friendly_id and then use ~x.save!~.
 
-Then you can use elisp:emacsconf-mail-checkin-instructions-for-attending-speakers
-or elisp:emacsconf-mail-checkin-instructions-to-all to send the info.
 
 *** Processing BBB videos
 :PROPERTIES: