Add BBB notes and backstage

1 files changed, 124 insertions, 42 deletions

diff --git a/organizers-notebook.md b/organizers-notebook.md
index 2cff5989..b5e21093 100644
--- a/organizers-notebook.md
+++ b/organizers-notebook.md
@@ -20,35 +20,36 @@ This document is the general organizers' notebook that can be used as a starting
     -   [Create the public organizers’ notebook in the wiki](#starting-up-the-conference-planning-process-create-the-public-organizers-notebook-in-the-wiki)
 -   [Phases and lessons learned](#phases-and-lessons-learned)
     -   [Draft CFP](#phases-and-lessons-learned-draft-cfp)
-    -   [Announce](#orgc65a882)
-    -   [Process proposals](#org05d8ef4)
-    -   [Accept proposals](#orge98e249)
+    -   [Announce](#orgc54b35e)
+    -   [Process proposals](#orga69f2f4)
+    -   [Accept proposals](#org1a0698c)
     -   [Draft schedule](#draft-schedule)
-    -   [Set up backstage and upload](#orge9a3c89)
-    -   [Post the schedule](#org1e7771f)
-    -   [Process uploaded files](#orgfd23289)
-    -   [Generate assets](#org80c461d)
-    -   [Prepare the infrastructure](#org033e054)
-    -   [Getting ready for captions](#org217ecc8)
--   [General infrastructure](#org59478a5)
+    -   [Set up backstage and upload](#org8d4fef6)
+    -   [Post the schedule](#orgda53020)
+    -   [Process uploaded files](#orgfb02d97)
+    -   [Generate assets](#orge3a49dc)
+    -   [Prepare the infrastructure](#orgbe3ed00)
+    -   [Getting ready for captions](#org58a27dd)
+-   [General infrastructure](#org3881d33)
     -   [Icecast](#icecast)
     -   [Watching pages](#watch)
     -   [VNC](#vnc)
     -   [Streaming with OBS](#obs)
-    -   [Shell scripts](#org511ba94)
-    -   [IRC web client](#org6abc1fd)
-    -   [Etherpad](#orgd320fcc)
+    -   [Shell scripts](#org18a331c)
+    -   [Backstage](#backstage)
+    -   [IRC web client](#org0e78085)
+    -   [Etherpad](#org6cd335d)
     -   [Publishing media to the server and to the wiki](#media)
-    -   [Automated IRC announcements](#org005b5de)
-    -   [Manual IRC announcements](#org33f6301)
-    -   [Low-res stream](#orgd5b1661)
-    -   [Restream to YouTube](#org3875a88)
-    -   [Restream to Toobnix](#org678b044)
+    -   [Automated IRC announcements](#org8972cd0)
+    -   [Manual IRC announcements](#orgaa2f53d)
+    -   [Low-res stream](#org6a806b3)
+    -   [Restream to YouTube](#orgd90e577)
+    -   [Restream to Toobnix](#org5d68580)
 -   [Other process notes](#other)
     -   [Adding another user to BBB](#bbb-user)
     -   [When a talk is cancelled](#cancel-talk)
     -   [When a talk Q&A changes method](#change-talk-qa)
-    -   [Ansible](#orgf87ae48)
+    -   [Ansible](#org2f0dc69)
 
 
 <a id="starting-up-the-conference-planning-process"></a>
@@ -149,7 +150,7 @@ Put inside double square brackets: `!template id=pagedraft`
 -   Put the speaker introduction right after the talk description for easier web page copying.
 
 
-<a id="orgc65a882"></a>
+<a id="orgc54b35e"></a>
 
 ## Announce
 
@@ -157,7 +158,7 @@ Put inside double square brackets: `!template id=pagedraft`
 -   Submit to  <https://foss.events/>
 
 
-<a id="org05d8ef4"></a>
+<a id="orga69f2f4"></a>
 
 ## Process proposals
 
@@ -186,7 +187,7 @@ When proposals come in:
     PUBLIC\_EMAIL
 
 
-<a id="orge98e249"></a>
+<a id="org1a0698c"></a>
 
 ## Accept proposals
 
@@ -219,7 +220,7 @@ For each talk:
 -   Add missing items to plan
 
 
-<a id="orge9a3c89"></a>
+<a id="org8d4fef6"></a>
 
 ## Set up backstage and upload
 
@@ -230,7 +231,7 @@ Lessons learned:
 -   Next year, let&rsquo;s get upload.emacsconf.org in place as the domain name so that people don&rsquo;t try to FTP files to it.
 
 
-<a id="org1e7771f"></a>
+<a id="orgda53020"></a>
 
 ## Post the schedule
 
@@ -241,7 +242,7 @@ Lessons learned:
 -   Update talks.md to refer to watch.md as well
 
 
-<a id="orgfd23289"></a>
+<a id="orgfb02d97"></a>
 
 ## Process uploaded files
 
@@ -266,7 +267,7 @@ Process:
     3.  <elisp:emacsconf-publish-backstage-index>
 
 
-<a id="org80c461d"></a>
+<a id="orge3a49dc"></a>
 
 ## Generate assets
 
@@ -284,7 +285,7 @@ Process:
 -   Splice together into a file that will be processed with subed-record-compile-video.
 
 
-<a id="org033e054"></a>
+<a id="orgbe3ed00"></a>
 
 ## Prepare the infrastructure
 
@@ -306,7 +307,7 @@ Checklist:
 -   [ ] Icecast
 
 
-<a id="org217ecc8"></a>
+<a id="org58a27dd"></a>
 
 ## Getting ready for captions
 
@@ -317,7 +318,7 @@ Onboarding:
 -   Send backstage information <elisp:emacsconf-mail-backstage-info-to-volunteer> . (Can be sent to all captioning volunteers with <elisp:emacsconf-mail-backstage-info-to-captioning-volunteers>)
 
 
-<a id="org59478a5"></a>
+<a id="org3881d33"></a>
 
 # General infrastructure
 
@@ -481,7 +482,7 @@ so that the year is updated in the configuration.
 This is on live.emacsconf.org and can be restarted with `/etc/init.d/emacsconf restart`.
 
 
-<a id="org511ba94"></a>
+<a id="org18a331c"></a>
 
 ## Shell scripts
 
@@ -508,7 +509,87 @@ Setup:
 -   Set up the assets/music directory
 
 
-<a id="org6abc1fd"></a>
+<a id="backstage"></a>
+
+## Backstage
+
+Update this with <elisp:emacsconf-publish-backstage-index>
+
+Explanation of files:
+
+<table>
+
+
+<colgroup>
+<col  class="org-left">
+
+<col  class="org-left">
+</colgroup>
+<tbody>
+<tr>
+<td class="org-left">&#x2013;original.mp4/mov/webm</td>
+<td class="org-left">original file as uploaded by the speaker</td>
+</tr>
+
+<tr>
+<td class="org-left">&#x2013;reencoded.webm</td>
+<td class="org-left">converted to .webm format and compressed</td>
+</tr>
+
+<tr>
+<td class="org-left">&#x2013;reencoded.opus</td>
+<td class="org-left">audio only</td>
+</tr>
+
+<tr>
+<td class="org-left">&#x2013;normalized.opus</td>
+<td class="org-left">normalized audio</td>
+</tr>
+
+<tr>
+<td class="org-left">&#x2013;reencoded.vtt</td>
+<td class="org-left">WhisperX captions, WebVTT format</td>
+</tr>
+
+<tr>
+<td class="org-left">&#x2013;reencoded.json</td>
+<td class="org-left">WhisperX word data</td>
+</tr>
+
+<tr>
+<td class="org-left">&#x2013;reencoded.srt</td>
+<td class="org-left">WhisperX captions, SRT format</td>
+</tr>
+
+<tr>
+<td class="org-left">&#x2013;reencoded.txt</td>
+<td class="org-left">WhisperX captions, plain text</td>
+</tr>
+
+<tr>
+<td class="org-left">&#x2013;main.vtt</td>
+<td class="org-left">edited captions</td>
+</tr>
+
+<tr>
+<td class="org-left">&#x2013;main&#x2013;chapters.vtt</td>
+<td class="org-left">chapter markers</td>
+</tr>
+
+<tr>
+<td class="org-left">&#x2013;main.txt</td>
+<td class="org-left">captions as text</td>
+</tr>
+
+<tr>
+<td class="org-left">&#x2013;main.webm</td>
+<td class="org-left">version for streaming based on the most recent resources</td>
+</tr>
+</tbody>
+</table>
+
+
+<a id="org0e78085"></a>
 
 ## IRC web client
 
@@ -530,7 +611,7 @@ connection exhaustion errors. Is that something we can plan now or would
 you like me to bring it up a few days before the conference?
 
 
-<a id="orgd320fcc"></a>
+<a id="org6cd335d"></a>
 
 ## Etherpad
 
@@ -566,7 +647,7 @@ Switching it back to `TO_STREAM` and calling
 You can generate the index with `emacsconf-publish-update-media`.
 
 
-<a id="org005b5de"></a>
+<a id="org8972cd0"></a>
 
 ## Automated IRC announcements
 
@@ -575,7 +656,7 @@ Success:
 -   [ ] When a talk starts playing, it is announced in the relevant channel
 
 
-<a id="org33f6301"></a>
+<a id="orgaa2f53d"></a>
 
 ## Manual IRC announcements
 
@@ -584,17 +665,17 @@ Success:
 -   [X] You can /opall, /conftopic, and /broadcast
 
 
-<a id="orgd5b1661"></a>
+<a id="org6a806b3"></a>
 
 ## Low-res stream
 
 
-<a id="org3875a88"></a>
+<a id="orgd90e577"></a>
 
 ## Restream to YouTube
 
 
-<a id="org678b044"></a>
+<a id="org5d68580"></a>
 
 ## Restream to Toobnix
 
@@ -617,10 +698,11 @@ Success:
 ## When a talk is cancelled
 
 1.  Update the status to CANCELLED.
-2.  Update the schedule with <elisp:emacsconf-update-schedule>
-3.  Regenerate the intros (before, after). <elisp:emacsconf-stream-generate-in-between-pages>, then use <elisp:subed-record-compile-video> in the intros file.
-4.  Sync the new intros to the /data/emacsconf/shared/$YEAR/assets/intros directory.
-5.  Regenerate the pads: <elisp:emacsconf-pad-prepopulate-all-talks>
+2.  Rejig the schedule if needed, and update with <elisp:emacsconf-schedule-update-from-info>
+3.  Update the published schedule with <elisp:emacsconf-update-schedule>
+4.  Regenerate the intros (before, after). <elisp:emacsconf-stream-generate-in-between-pages>, then use <elisp:subed-record-compile-video> in the intros file.
+5.  Sync the new intros to the /data/emacsconf/shared/$YEAR/assets/intros directory.
+6.  Regenerate the pads: <elisp:emacsconf-pad-prepopulate-all-talks>
 
 
 <a id="change-talk-qa"></a>
@@ -635,7 +717,7 @@ Success:
 6.  Regenerate talks.json: <elisp:emacsconf-publish-talks-json-to-files>
 
 
-<a id="orgf87ae48"></a>
+<a id="org2f0dc69"></a>
 
 ## Ansible