add note about silenceHEADmaster

1 files changed, 46 insertions, 39 deletions

diff --git a/organizers-notebook.md b/organizers-notebook.md
index b5e21093..bcaa74f7 100644
--- a/organizers-notebook.md
+++ b/organizers-notebook.md
@@ -20,36 +20,36 @@ This document is the general organizers' notebook that can be used as a starting
     -   [Create the public organizers’ notebook in the wiki](#starting-up-the-conference-planning-process-create-the-public-organizers-notebook-in-the-wiki)
 -   [Phases and lessons learned](#phases-and-lessons-learned)
     -   [Draft CFP](#phases-and-lessons-learned-draft-cfp)
-    -   [Announce](#orgc54b35e)
-    -   [Process proposals](#orga69f2f4)
-    -   [Accept proposals](#org1a0698c)
+    -   [Announce](#org0e21b8c)
+    -   [Process proposals](#org0b948ff)
+    -   [Accept proposals](#org709c243)
     -   [Draft schedule](#draft-schedule)
-    -   [Set up backstage and upload](#org8d4fef6)
-    -   [Post the schedule](#orgda53020)
-    -   [Process uploaded files](#orgfb02d97)
-    -   [Generate assets](#orge3a49dc)
-    -   [Prepare the infrastructure](#orgbe3ed00)
-    -   [Getting ready for captions](#org58a27dd)
--   [General infrastructure](#org3881d33)
+    -   [Set up backstage and upload](#orgdc12c78)
+    -   [Post the schedule](#orgce4ff13)
+    -   [Process uploaded files](#org6cdaa28)
+    -   [Generate assets](#org3c7eeb9)
+    -   [Prepare the infrastructure](#orgf502d28)
+    -   [Getting ready for captions](#org00f1270)
+-   [General infrastructure](#orga2f2794)
     -   [Icecast](#icecast)
     -   [Watching pages](#watch)
     -   [VNC](#vnc)
     -   [Streaming with OBS](#obs)
-    -   [Shell scripts](#org18a331c)
+    -   [Shell scripts](#org93c38b4)
     -   [Backstage](#backstage)
-    -   [IRC web client](#org0e78085)
-    -   [Etherpad](#org6cd335d)
+    -   [IRC web client](#org75fb0fd)
+    -   [Etherpad](#orgadd3307)
     -   [Publishing media to the server and to the wiki](#media)
-    -   [Automated IRC announcements](#org8972cd0)
-    -   [Manual IRC announcements](#orgaa2f53d)
-    -   [Low-res stream](#org6a806b3)
-    -   [Restream to YouTube](#orgd90e577)
-    -   [Restream to Toobnix](#org5d68580)
+    -   [Automated IRC announcements](#org0b45c02)
+    -   [Manual IRC announcements](#orgf31a707)
+    -   [Low-res stream](#org2b9c281)
+    -   [Restream to YouTube](#org00999f1)
+    -   [Restream to Toobnix](#org1d92e71)
 -   [Other process notes](#other)
     -   [Adding another user to BBB](#bbb-user)
     -   [When a talk is cancelled](#cancel-talk)
     -   [When a talk Q&A changes method](#change-talk-qa)
-    -   [Ansible](#org2f0dc69)
+    -   [Ansible](#orge2b5368)
 
 
 <a id="starting-up-the-conference-planning-process"></a>
@@ -150,7 +150,7 @@ Put inside double square brackets: `!template id=pagedraft`
 -   Put the speaker introduction right after the talk description for easier web page copying.
 
 
-<a id="orgc54b35e"></a>
+<a id="org0e21b8c"></a>
 
 ## Announce
 
@@ -158,7 +158,7 @@ Put inside double square brackets: `!template id=pagedraft`
 -   Submit to  <https://foss.events/>
 
 
-<a id="orga69f2f4"></a>
+<a id="org0b948ff"></a>
 
 ## Process proposals
 
@@ -187,7 +187,7 @@ When proposals come in:
     PUBLIC\_EMAIL
 
 
-<a id="org1a0698c"></a>
+<a id="org709c243"></a>
 
 ## Accept proposals
 
@@ -220,7 +220,7 @@ For each talk:
 -   Add missing items to plan
 
 
-<a id="org8d4fef6"></a>
+<a id="orgdc12c78"></a>
 
 ## Set up backstage and upload
 
@@ -231,7 +231,7 @@ Lessons learned:
 -   Next year, let&rsquo;s get upload.emacsconf.org in place as the domain name so that people don&rsquo;t try to FTP files to it.
 
 
-<a id="orgda53020"></a>
+<a id="orgce4ff13"></a>
 
 ## Post the schedule
 
@@ -242,7 +242,7 @@ Lessons learned:
 -   Update talks.md to refer to watch.md as well
 
 
-<a id="orgfb02d97"></a>
+<a id="org6cdaa28"></a>
 
 ## Process uploaded files
 
@@ -267,7 +267,7 @@ Process:
     3.  <elisp:emacsconf-publish-backstage-index>
 
 
-<a id="orge3a49dc"></a>
+<a id="org3c7eeb9"></a>
 
 ## Generate assets
 
@@ -285,7 +285,7 @@ Process:
 -   Splice together into a file that will be processed with subed-record-compile-video.
 
 
-<a id="orgbe3ed00"></a>
+<a id="orgf502d28"></a>
 
 ## Prepare the infrastructure
 
@@ -307,7 +307,7 @@ Checklist:
 -   [ ] Icecast
 
 
-<a id="org58a27dd"></a>
+<a id="org00f1270"></a>
 
 ## Getting ready for captions
 
@@ -318,7 +318,7 @@ Onboarding:
 -   Send backstage information <elisp:emacsconf-mail-backstage-info-to-volunteer> . (Can be sent to all captioning volunteers with <elisp:emacsconf-mail-backstage-info-to-captioning-volunteers>)
 
 
-<a id="org3881d33"></a>
+<a id="orga2f2794"></a>
 
 # General infrastructure
 
@@ -482,7 +482,7 @@ so that the year is updated in the configuration.
 This is on live.emacsconf.org and can be restarted with `/etc/init.d/emacsconf restart`.
 
 
-<a id="org18a331c"></a>
+<a id="org93c38b4"></a>
 
 ## Shell scripts
 
@@ -532,6 +532,11 @@ Explanation of files:
 </tr>
 
 <tr>
+<td class="org-left">&#x2013;silence.mp4/mov/webm</td>
+<td class="org-left">silence sample if uploaded by speaker</td>
+</tr>
+
+<tr>
 <td class="org-left">&#x2013;reencoded.webm</td>
 <td class="org-left">converted to .webm format and compressed</td>
 </tr>
@@ -578,7 +583,7 @@ Explanation of files:
 
 <tr>
 <td class="org-left">&#x2013;main.txt</td>
-<td class="org-left">captions as text</td>
+<td class="org-left">captions as text (optional)</td>
 </tr>
 
 <tr>
@@ -588,8 +593,10 @@ Explanation of files:
 </tbody>
 </table>
 
+Other files might also have been uploaded by the speaker, such as slides or notes.
+
 
-<a id="org0e78085"></a>
+<a id="org75fb0fd"></a>
 
 ## IRC web client
 
@@ -611,7 +618,7 @@ connection exhaustion errors. Is that something we can plan now or would
 you like me to bring it up a few days before the conference?
 
 
-<a id="org6cd335d"></a>
+<a id="orgadd3307"></a>
 
 ## Etherpad
 
@@ -647,7 +654,7 @@ Switching it back to `TO_STREAM` and calling
 You can generate the index with `emacsconf-publish-update-media`.
 
 
-<a id="org8972cd0"></a>
+<a id="org0b45c02"></a>
 
 ## Automated IRC announcements
 
@@ -656,7 +663,7 @@ Success:
 -   [ ] When a talk starts playing, it is announced in the relevant channel
 
 
-<a id="orgaa2f53d"></a>
+<a id="orgf31a707"></a>
 
 ## Manual IRC announcements
 
@@ -665,17 +672,17 @@ Success:
 -   [X] You can /opall, /conftopic, and /broadcast
 
 
-<a id="org6a806b3"></a>
+<a id="org2b9c281"></a>
 
 ## Low-res stream
 
 
-<a id="orgd90e577"></a>
+<a id="org00999f1"></a>
 
 ## Restream to YouTube
 
 
-<a id="org5d68580"></a>
+<a id="org1d92e71"></a>
 
 ## Restream to Toobnix
 
@@ -717,7 +724,7 @@ Success:
 6.  Regenerate talks.json: <elisp:emacsconf-publish-talks-json-to-files>
 
 
-<a id="org2f0dc69"></a>
+<a id="orge2b5368"></a>
 
 ## Ansible