Add tentative summary of decisions

1 files changed, 14 insertions, 1 deletions

diff --git a/2021/meetings.org b/2021/meetings.org
index d96d11f3..0a29043f 100644
--- a/2021/meetings.org
+++ b/2021/meetings.org
@@ -123,6 +123,8 @@
   - Time feels weird; it’s been both short and long since we last saw one another
   - bandali
 
+- zaeph: We’ve talked about a lot of interesting stuff, but I couldn’t make significant points *and* take notes at the same time.  The few haphazard notes I’ve written are in the next block.
+#+begin_quote
 - Async vs live meeting
   - How do we keep all the organizers up to speed on what sachac and zaeph are working quasi-synchronously via IRC?
     - bandali: Could we have a weekly email keeping everyone up to speed?
@@ -133,8 +135,19 @@
     - corwin: Maybe it’s not an actual problem right now; yes, better communication would be better, but it can probably wait.
   - Solutions:
     - Splitting up #emacsconf-org into *thematic* topics like #emacsconf-infra, #emacsconf-post
+#+end_quote
 
-- [zaeph: We’ve talked about a lot of interesting stuff, but I couldn’t make significant points *and* take notes at the same time.  I’ll try to fix this later when I get the chance.]
+- Summary of changes, written hastily so as to not forget
+  - As a project grows, it becomes harder and harder for organisers to one-person-army everything; specialisation is a good solution.
+  - Core-organisers are in charge of the project and are the guarantor of its philosophy; we should keep an initial distinction between volunteers and core-organisers so as to maintain governance.
+  - Core-organisers should move away from the “I need to keep up with everything”, FOMO-like mentality; instead, they should specialise on *themes* that they enjoy working on and were they can satisfactorily handle the work-load.
+  - Volunteers are piped to relevant themes/projects relative to their interest; they become the soft-responsibility of the core-organiser in charge of the theme.
+  - Core-organisers manage their theme with as much flexibility as they want; the only important part is about keeping other core-organisers in the loop (potential solutions: weekly blurb for each theme written by the responsible core-organisers)
+  - If a core-organiser wants to participate in another theme than the one they’re responsible for, it’s completely fine.
+  - Weekly core-organisers meetings are phased out in favour of a new regular format where the core-organisers can hang out, check-in and discuss weekly blurbs if need be (≈ 20 min), and then have flexible sessions which can either be casual discussions or longer-term planning that would require brain-storming (like creating a new theme/project, e.g. “how to have another in-person EmacsConf?”).
+  - IRC has been instrumental to good communication for EmacsConf 2020 & 2021, and it’s only recently proved to be a bit of a burden with the line-backlogs.  Splitting the channels according to themes might leverage that issue.
+    - Only the core-organisers in charge of a particular theme would be expected to keep track of the backlog; other core-organisers or volunteers are not expected to do that.
+  - We need to adapt our culture of note-taking an documentation to this new model to ensure that all core-organisers can contribute to the effort and benefit from it.
       
 * November 20, 2021