Add notes from last session

1 files changed, 143 insertions, 1 deletions

diff --git a/2021/meetings.org b/2021/meetings.org
index aef24ccc..3f874819 100644
--- a/2021/meetings.org
+++ b/2021/meetings.org
@@ -49,6 +49,7 @@
     - Set of methods for clipping, publishing, etc.
   - Coming up with a way to coordinate meetings with *all* the organisers of the EmacsConf (rather than the core subset)
   - Coming up with a calendar for the next edition
+  - Decide whether the live-version of the EmacsConf 2020 can be axed by [2021-06-12 Sat]
 
 - EmacsVerse
   - Vet Mailman and exim instance for usergroups: bandali
@@ -58,6 +59,41 @@
   - mplsCorwin's livestreaming project, working on trimming
   - Diversity outreach: gopar, sachac, zaeph, mplsCorwin
 
+* May 15, 2021 meeting
+- Next actions
+  - Project-based:
+    - UG calendar:
+      - Help sachac figure out an updating workflow for the ICS feed
+    - bbb:
+      - BBB experimentations:
+        - See if increasing the RAM results in less CPU usage
+        - Gauge how much the number of present users affect the resources
+        - Working with the swap
+          - Decreasing the swapiness of the kernel might help
+          - Test RW speed (elsewhere than ~/tmp/~)
+        - Check if we can change the ffmpeg prioritisation for BBB (so as to get recordings out sooner, or to manage them ourselves)
+          - Does bbb spawn a ffmpeg process that we can investigate?
+    - EmacsConf Improvement Meeting
+      - Think about potential topics of improvements (diversity, accessibility, tech, outreach, etc.)
+      - Look for questions to submit to the panel/public with regards to diversity, accessibility, or any topic we see fit
+      - Think about the wording of the email we’d want to send on [2021-06-05 Sat]
+    - Misc:
+      - Look into GLT21 to see if they have specifications/doc for their streaming
+      - We might want to discuss the podcast during the next session
+  - People-based:
+    - zaeph:
+      - Email Emacs NYC (and Cc sachac and bandali) to ask them if they’d be interested in hosting their sessions on our BBB instance (on FH)
+        - Organisers to content:
+          - admin@emacsnyc.org (goes to both Eric & Zach)
+      - Do the same with Emacs ATX?
+      - Do the same with M-x Research
+      - Modernise our notes (org-roam?  org-agenda?)
+        - Isolate different meetings
+    - bandali:
+      - Check if there is anything important on live0 that would need archiving (besides the raw EmacsConf2020 ಠ_ಠ)
+      - Listing the specs for the non-FH servers (very quick)
+      - Wipe the private-repo
+
 * May 8, 2021 meeting
 
 - Next actions from last session
@@ -69,7 +105,7 @@
         - Test RW speed (elsewhere than ~/tmp/~)
       - Check if we can change the ffmpeg prioritisation for BBB (so as to get recordings out sooner, or to manage them ourselves)
         - Does bbb spawn a ffmpeg process that we can investigate?
-    - EmacsConf improvement meeting
+    - EmacsConf Improvement Meeting
       - Think about potential topics of improvements (diversity, accessibility, tech, outreach, etc.)
       - Look for questions to submit to the panel/public with regards to diversity, accessibility, or any topic we see fit
     - Misc:
@@ -90,6 +126,112 @@
       - Podcast:
         - Think about announcing the podcast
 
+- Check-in:
+  - bandali:
+    - Feeling good!
+  - zaeph:
+    - Feeling good!
+  - sachac:
+    - Feeling good!
+
+- bandali: On our infrastructure
+  - Notes were taken in our private repo
+  - front0
+    - If we get more money, we might want to move stuff over to other servers because we’re making heavy usage of front0
+  - Mail servers
+    - bandali updated the exim version with security fixes
+  - live0
+    - Used as the primary icecast stream server
+    - We’re running out of space
+    - bandali might be fetching some of the videos and move them locally or to another server (e.g. FH’s) to make some room
+    - ‘It makes sense to remove the previous one
+  - bbb
+    - As bandali was ssh’ing into the bbb servers, there were lots of update available
+      - bandali is going to update the server now, and set up a routine for security updates
+  - On publishing our infra
+    - Maybe we could make some of the info on our infra public (like the capabilities of the servers, or where we are hosting what)
+
+- zaeph gushed about the lispy stuff that he had been writing this week
+
+- Podcast: Do we need to chat about it today?
+  - It might be interesting to discuss when to announce the podcast
+  - We’re waiting on the greenlight from gopar since some stuff remains to be done
+  - bandali: The website also needs to be set up
+
+- On the BBB server, the well-named ‘bbb’
+  - We did get our update from 4GB to 8GB (yay!)
+    - Someone from FH (not mplsCorwin) did it, although it was also nudged by mplsCorwin; in short, thanks everyone!
+
+- On Emacs NYC
+  - sachac attended
+  - They’re interested in testing our BBB platform
+    - zaeph will take care of this (alongside ATX and M-x Research)
+  - They’re also interested in special interest groups, particularly:
+    - Org+gtd
+    - Beginner-oriented UG
+  - bandali also mentioned emsig for Emacs multimedia stuff
+  - We might want to focus on this interest-based UG in the summer, especially as geo-based UG revert to in-person meetings
+  - Another path of work could be to figure out how to stream the in-person meetings
+  - bandali: ‘Maybe we could think of online-events as EmacsConf events with themes, like gaming, GTD, music, multimedia’
+    - This could be a discussion to have during the public meeting we’ll be having soon
+
+- EmacsConf Public-Planning meeting (formerly known as the ‘Emacs Improvement Meeting’)
+  - zaeph is going on holiday for most of June, and it might be hard to squeeze it in early-June or in the 2nd half of April
+  - As a result, let’s aim to have it in the first week of July; but we need to bear in mind that a lot of people might be on holiday)
+  - That would also entail having 6 different actions to do in July:
+    - Have the improvement meeting
+    - Make adjustments according to the meeting
+    - Have a 2nd meeting where we share our adjustments
+    - Make a 2nd round of adjustments
+    - Prepare for the CFP
+    - Announce the CFP (by July 19)
+  - We should probably start this discussion asynchronously on our mailing lists so that people may prepare for the meetings
+    - It would show that we care about people preparing for this meeting
+  - Tentative calendar:
+    | Send email announcing the public event | [2021-06-05 Sat] |
+    | Public event                           | [2021-07-03 Sat] |
+    | Potential 2nd public event             | [2021-07-10 Sat] |
+    | CFP + Announcement for office hours    | [2021-07-19 Mon] |
+    - Observations:
+      - We announce the event a month ahead
+      - We have a week after the first public event to implement changes
+      - The 2nd public event will only be warranted if we need to make fundamental changes to our approach
+      - We have a week after the 2nd public event and before the CFP to make final adjustments
+
+- Next actions
+  - Project-based:
+    - UG calendar:
+      - Help sachac figure out an updating workflow for the ICS feed
+    - bbb:
+      - BBB experimentations:
+        - See if increasing the RAM results in less CPU usage
+        - Gauge how much the number of present users affect the resources
+        - Working with the swap
+          - Decreasing the swapiness of the kernel might help
+          - Test RW speed (elsewhere than ~/tmp/~)
+        - Check if we can change the ffmpeg prioritisation for BBB (so as to get recordings out sooner, or to manage them ourselves)
+          - Does bbb spawn a ffmpeg process that we can investigate?
+    - EmacsConf Improvement Meeting
+      - Think about potential topics of improvements (diversity, accessibility, tech, outreach, etc.)
+      - Look for questions to submit to the panel/public with regards to diversity, accessibility, or any topic we see fit
+      - Think about the wording of the email we’d want to send on [2021-06-05 Sat]
+    - Misc:
+      - Look into GLT21 to see if they have specifications/doc for their streaming
+      - We might want to discuss the podcast during the next session
+  - People-based:
+    - zaeph:
+      - Email Emacs NYC (and Cc sachac and bandali) to ask them if they’d be interested in hosting their sessions on our BBB instance (on FH)
+        - Organisers to content:
+          - admin@emacsnyc.org (goes to both Eric & Zach)
+      - Do the same with Emacs ATX?
+      - Do the same with M-x Research
+      - Modernise our notes (org-roam?  org-agenda?)
+        - Isolate different meetings
+    - bandali:
+      - Check if there is anything important on live0 that would need archiving (besides the raw EmacsConf2020 ಠ_ಠ)
+      - Listing the specs for the non-FH servers (very quick)
+      - Wipe the private-repo
+
 * May 1, 2021 meeting
 - Check-in:
   - bandali: