Add process for submission

2 files changed, 92 insertions, 0 deletions

diff --git a/2023/organizers-notebook.md b/2023/organizers-notebook.md
index 4dd4f1ba..4e4a77ed 100644
--- a/2023/organizers-notebook.md
+++ b/2023/organizers-notebook.md
@@ -8,12 +8,59 @@ This file is automatically exported from [/2023/organizers-notebook/index.org](/
 
 -   [Timeline](#timeline)
 -   [Phases](#phases)
+-   [Archive](#archive)
 
 
 <a id="timeline"></a>
 
 # Timeline
 
+<table>
+
+
+<colgroup>
+<col  class="org-left">
+
+<col  class="org-left">
+</colgroup>
+<tbody>
+<tr>
+<td class="org-left"><b>CFP</b></td>
+<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2023-06-26 Mon]</span></span></td>
+</tr>
+
+
+<tr>
+<td class="org-left">CFP deadline</td>
+<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2023-09-14 Thu]</span></span></td>
+</tr>
+
+
+<tr>
+<td class="org-left">Speaker notifications</td>
+<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2023-09-25 Mon]</span></span></td>
+</tr>
+
+
+<tr>
+<td class="org-left">Publish schedule</td>
+<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2023-10-30 Mon]</span></span></td>
+</tr>
+
+
+<tr>
+<td class="org-left">Video submission deadline</td>
+<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2023-11-03 Fri]</span></span></td>
+</tr>
+
+
+<tr>
+<td class="org-left">EmacsConf</td>
+<td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2023-12-02 Sat]</span></span>, <span class="timestamp-wrapper"><span class="timestamp">[2023-12-03 Sun]</span></span></td>
+</tr>
+</tbody>
+</table>
+
 Last year, these were the actual dates:
 
 -   July 17: CFP sent
@@ -185,3 +232,21 @@ postpone. Here are some thoughts:
 
 ### Reminder
 
+
+## Process submissions
+
+-   Proposal received: sachac adds it to this document with status of PROPOSED
+    -   Fields:
+        
+            EMERGENCY, Q_AND_A, AVAILABILITY, NAME, PRONOUNS, TIME, MIN_TIME, MAX_TIME, SLUG, EMAIL, NAME_SHORT, CUSTOM_ID, TRACK, TIMEZONE, CATEGORY, DATE_SUBMITTED
+-   jc doublechecks that the data has been correctly captured (especially EMAIL and AVAILABILITY)
+-   People review it (sachac, jc, etc.) and weigh in
+-   Proposal accepted: sachac e-mails the speaker and sets status to WAITING\_FOR\_EMAIL\_CONFIRM
+-   E-mail confirmation received: log it in the logbook
+-   Schedule set: sachac e-mails the speaker and sets status to WAITING\_FOR\_SCHED\_CONFIRM
+
+
+<a id="archive"></a>
+
+# Archive
+
diff --git a/2023/organizers-notebook/index.org b/2023/organizers-notebook/index.org
index 6d723592..6d6410af 100644
--- a/2023/organizers-notebook/index.org
+++ b/2023/organizers-notebook/index.org
@@ -19,11 +19,20 @@ This file is automatically exported from [/2023/organizers-notebook/index.org](/
 :CUSTOM_ID: timeline
 :END:
 
+
+| *CFP*                     | [2023-06-26 Mon]                   |
+| CFP deadline              | [2023-09-14 Thu]                   |
+| Speaker notifications     | [2023-09-25 Mon]                   |
+| Publish schedule          | [2023-10-30 Mon]                   |
+| Video submission deadline | [2023-11-03 Fri]                   |
+| EmacsConf                 | [2023-12-02 Sat], [2023-12-03 Sun] |
+
 Last year, these were the actual dates:
 - July 17: CFP sent
 - Sept 18: Original CFP deadline
 - Sept 30: CFP closed after extension
 - Oct 1: acceptances sent
+
 * Phases
 :PROPERTIES:
 :CUSTOM_ID: phases
@@ -167,3 +176,21 @@ SCHEDULED: <2023-06-26 Mon>
 (link to wiki)
 *** Reminder 
 SCHEDULED: <2023-09-01 Fri>
+** Process submissions
+
+- Proposal received: sachac adds it to this document with status of PROPOSED
+  - Fields:
+    #+begin_example
+    EMERGENCY, Q_AND_A, AVAILABILITY, NAME, PRONOUNS, TIME, MIN_TIME, MAX_TIME, SLUG, EMAIL, NAME_SHORT, CUSTOM_ID, TRACK, TIMEZONE, CATEGORY, DATE_SUBMITTED
+    #+end_example
+- jc doublechecks that the data has been correctly captured (especially EMAIL and AVAILABILITY)
+- People review it (sachac, jc, etc.) and weigh in
+- Proposal accepted: sachac e-mails the speaker and sets status to WAITING_FOR_EMAIL_CONFIRM
+- E-mail confirmation received: log it in the logbook
+- Schedule set: sachac e-mails the speaker and sets status to WAITING_FOR_SCHED_CONFIRM
+  
+* Archive
+:PROPERTIES:
+:CUSTOM_ID: archive
+:END:
+