Draft volunteer update

2 files changed, 121 insertions, 34 deletions

diff --git a/2022/organizers-notebook.md b/2022/organizers-notebook.md
index b5cc7dc9..18258fa8 100644
--- a/2022/organizers-notebook.md
+++ b/2022/organizers-notebook.md
@@ -21,7 +21,7 @@ This file is automatically exported from [/2022/organizers-notebook/index.org](/
 
 Time-sensitive tasks:
 
--   [Next volunteer update](#volunteer-2022-10-16)
+-   [Write volunteer update](#volunteer-2022-10-16)
 -   [Send program-published email for emacsconf-discuss](#announce-program):needsowner:timesensitive:email:
 -   [Prepare email for nudging speakers to send prerec, and inform on upload workflow](#mail-upload):timesensitive:needsowner:
 
@@ -99,7 +99,7 @@ Other projects:
 
 <tr>
 <td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2022-10-16 Sun]</span></span></td>
-<td class="org-left"><a href="#upload">file upload</a></td>
+<td class="org-left"><a href="#etherpad">Etherpad</a>, <a href="#upload">stream</a></td>
 <td class="org-left">&#xa0;</td>
 <td class="org-left">infra update</td>
 <td class="org-left">&#xa0;</td>
@@ -108,7 +108,7 @@ Other projects:
 
 <tr>
 <td class="org-left"><span class="timestamp-wrapper"><span class="timestamp">[2022-10-23 Sun]</span></span></td>
-<td class="org-left"><a href="#etherpad">Etherpad</a>, <a href="#upload">stream</a></td>
+<td class="org-left"><a href="#upload">file upload</a></td>
 <td class="org-left"><a href="#mail-upload">file upload instructions</a></td>
 <td class="org-left">training</td>
 <td class="org-left">&#xa0;</td>
@@ -363,17 +363,56 @@ interests you!
 
 Ordered chronologically (and therefore by importance).
 
--   [Next volunteer update](#volunteer-2022-10-16)
+-   [Write volunteer update](#volunteer-2022-10-16)
 -   [Send program-published email for emacsconf-discuss](#announce-program):needsowner:timesensitive:email:
 -   [Prepare email for nudging speakers to send prerec, and inform on upload workflow](#mail-upload):timesensitive:needsowner:
 
 
 <a id="volunteer-2022-10-16"></a>
 
-## TODO Next volunteer update
+## TODO Write volunteer update
+
+Hello, folks! Here&rsquo;s the weekly update on what&rsquo;s happening backstage
+for EmacsConf 2022 in case you notice something that you want to help
+out with. =)
+
+-   All the speakers have confirmed that they&rsquo;ve gotten the acceptance
+    e-mails. Many speakers have confirmed that the schedule works for
+    them after I reshuffled a few talks for better availability. I&rsquo;ve
+    posted the schedule at <https://emacsconf.org/2022/talks/> . We&rsquo;ll
+    announce the schedule on the emacsconf-discuss mailing, Reddit, and
+    various places this week.
+
+-   zaeph has been working on the ffmpeg incantations for preprocessing
+    the videos that will be submitted soon. bandali is working on
+    getting the FTP and web-based uploads sorted out so that speakers
+    can submit their videos.
 
--   progress report:
-    -   ansible and etherpad
+-   I created some watch pages to support viewing different tracks:
+    <https://emacsconf.org/2022/watch/> . The livestreams won&rsquo;t work yet
+    and it would be nice to figure out something that can dynamically
+    display info for recent/current/upcoming talks, but it&rsquo;s a start.
+
+-   We set up a self-hosted Etherpad (ex:
+    <https://pad.emacsconf.org/2022-journalism>) with an easy way to
+    redirect to using Wikimedia in case we run into scaling issues. I&rsquo;ve
+    added it to our Ansible playbook
+    (git@git.emacsconf.org:pub/emacsconf-ansible) and I&rsquo;m looking
+    forward to incorporating Ry P.&rsquo;s improvements. Karl Voit gave
+    feedback on the first draft of the template.
+
+-   vetrivln volunteered for some of the dev hosting shifts, Karl Voit
+    volunteered for some of the gen pad shifts, and FlowyCoder
+    volunteered for some of the gen check-in shifts. Thanks!
+
+Next week, we hope to:
+
+-   Announce the EmacsConf 2022 schedule in the usual places (got any wording/JS/CSS suggestions?)
+-   Finalize the upload instructions so that speakers can start submitting their files
+-   Put together volunteer training materials
+-   Set up per-speaker BBB rooms and friendly URLs
+
+Sacha
 
 
 <a id="announce-program"></a>
@@ -415,7 +454,7 @@ As the conference approaches, we&rsquo;ll post more details on how to watch
 and participate.
 
 You can subscribe to the emacsconf-discuss mailing list at
-<https://lists.gnu.org/archive/html/emacsconf-discuss/> if you want to
+<https://lists.gnu.org/archive/html/emacsconf-discuss/> to
 be sure you&rsquo;ll get updates.
 
 Want to help make EmacsConf even awesomer? Volunteer! 
@@ -690,14 +729,17 @@ looking at top, CPU seems to go only up to about 12% or so.
 ### TODO Set up pad.emacsconf.org to point to live0.emacsconf.org     :bandali:
 
 
-### BLOCKED Set up letsencrypt
+### DONE Set up letsencrypt
 
 Waiting for DNS
+add to /etc/dehydrated/domains.txt
+sudo sh -x /etc/cron.daily/renew-https-cert-local
 
 
 ### BLOCKED Link to pad from talk page
 
 Waiting for DNS
+Maybe make friendlier URLs
 
 
 ### DONE Be able to fall back to wikimedia if necessary, maybe with nginx redirects
@@ -817,7 +859,7 @@ Where:
     Nice if there&rsquo;s an Ansible playbook
     
     sachac&rsquo;s notes:
-    <file:///home/zaeph/code/docker/emacsconf-publish/>
+    <file:///home/sacha/code/docker/emacsconf-publish/>
 -   probably good to set it up on front
 
 It&rsquo;s now on front. 
@@ -1453,7 +1495,7 @@ Saturday Dec 3
 
 <tr>
 <td class="org-left">Pad</td>
-<td class="org-left">sachac, publicvoit</td>
+<td class="org-left">publicvoit</td>
 <td class="org-left">publicvoit (until 4pm)</td>
 <td class="org-left">&#xa0;</td>
 <td class="org-left">&#xa0;</td>
@@ -1525,7 +1567,7 @@ Sunday Dec 4
 
 <tr>
 <td class="org-left">Pad</td>
-<td class="org-left">sachac, publicvoit</td>
+<td class="org-left">publicvoit</td>
 <td class="org-left">publicvoit (until 2pm)</td>
 <td class="org-left">&#xa0;</td>
 <td class="org-left">&#xa0;</td>
@@ -1570,7 +1612,12 @@ Interested in a shift? Please e-mail <mailto:emacsconf-org-private@gnu.org> and
 
 ## Giving conf.org access to a new volunteer or fake user
 
-This can only be done by the admins of the gitolite instance (bandali and zaeph, prioritize zaeph).  This is because the changes need to be made in the gitolite-admin repo that can only be accessed by admins.  In a pinch, people with access to the \`orga\` user on front0 can manually add themselves to the list of admins and manually rebuild the instance.
+This can only be done by the admins of the gitolite instance (bandali
+and zaeph, prioritize zaeph). This is because the changes need to be
+made in the gitolite-admin repo that can only be accessed by admins.
+In a pinch, people with access to the \`orga\` user on front0 can
+manually add themselves to the list of admins and manually rebuild the
+instance.
 
 Regular process:
 
@@ -2132,7 +2179,7 @@ Probably focus on grabbing the audio first and seeing what&rsquo;s worth keeping
 
 Make a table of the form
 
-<table id="org2386b05" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
+<table id="org66b7283" border="2" cellspacing="0" cellpadding="6" rules="groups" frame="hsides">
 
 
 <colgroup>
diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org
index 4a6c5baf..2e1b3d6b 100644
--- a/2022/organizers-notebook/index.org
+++ b/2022/organizers-notebook/index.org
@@ -57,16 +57,16 @@ or ~C-c \~ (~org-match-sparse-tree~) to see anything tagged with your tag.
 :OWNER:    sachac
 :END:
 
-|                  | Work                 | Speakers                                        | Volunteers         | Public             |
-| [2022-09-30 Fri] |                      | [[#acceptance][acceptance, reply to confirm]]                    |                    |                    |
-| [2022-10-09 Sun] |                      | [[#check-sched][schedule, reply if not okay]]                     | [[#volunteer-2022-10-09][overall priorities]] |                    |
-| [2022-10-16 Sun] | [[#upload][file upload]]          |                                                 | infra update       |                    |
-| [2022-10-23 Sun] | [[#etherpad][Etherpad]], [[#upload][stream]]     | [[#mail-upload][file upload instructions]]                        | training           |                    |
-| [2022-10-30 Sun] | [[#intro][intro, exit]]          |                                                 | [[#shifts][shifts]]             | [[#announce-program][schedule]], posters? |
-| [2022-11-06 Sun] | [[#write-viewing][watch pages]], prerecs | [[#ack-prerec][prerec confirmation]]/reminder, [[#approve-captions][caption progress]]  | caption kickoff    |                    |
-| [2022-11-13 Sun] | [[#dry-run][dry run]], captions    | tech check, bio, support links (ex: Liberapay)? |                    |                    |
-| [2022-11-20 Sun] | captions             | checkin instructions                            |                    |                    |
-| [2022-11-27 Sun] | captions             | last weekend before EmacsConf                   |                    | watching           |
+|                  | Work                 | Speakers                                        | Volunteers          | Public             |
+| [2022-09-30 Fri] |                      | [[#acceptance][acceptance, reply to confirm]]                    |                     |                    |
+| [2022-10-09 Sun] |                      | [[#check-sched][schedule, reply if not okay]]                     | [[#volunteer-2022-10-09][overall priorities]]  |                    |
+| [2022-10-16 Sun] | [[#etherpad][Etherpad]], [[#upload][stream]]     |                                                 | infra update        |                    |
+| [2022-10-23 Sun] | [[#upload][file upload]]          | [[#mail-upload][file upload instructions]]                        | training            |                    |
+| [2022-10-30 Sun] | [[#intro][intro, exit]]          |                                                 | [[#shifts][shifts]] | [[#announce-program][schedule]], posters? |
+| [2022-11-06 Sun] | [[#write-viewing][watch pages]], prerecs | [[#ack-prerec][prerec confirmation]]/reminder, [[#approve-captions][caption progress]]  | caption kickoff     |                    |
+| [2022-11-13 Sun] | [[#dry-run][dry run]], captions    | tech check, bio, support links (ex: Liberapay)? |                     |                    |
+| [2022-11-20 Sun] | captions             | checkin instructions                            |                     |                    |
+| [2022-11-27 Sun] | captions             | last weekend before EmacsConf                   |                     | watching           |
 
 
 * Overall priorities
@@ -112,13 +112,53 @@ interests you!
 Ordered chronologically (and therefore by importance).
 
 #+TOC: headlines 1 local
-** TODO Next volunteer update
+** TODO Write volunteer update
+SCHEDULED: <2022-10-17 Mon>
 :PROPERTIES:
 :CUSTOM_ID: volunteer-2022-10-16
 :END:
 
-- progress report:
-  - ansible and etherpad
+Hello, folks! Here's the weekly update on what's happening backstage
+for EmacsConf 2022 in case you notice something that you want to help
+out with. =)
+
+- All the speakers have confirmed that they've gotten the acceptance
+  e-mails. Many speakers have confirmed that the schedule works for
+  them after I reshuffled a few talks for better availability. I've
+  posted the schedule at https://emacsconf.org/2022/talks/ . We'll
+  announce the schedule on the emacsconf-discuss mailing, Reddit, and
+  various places this week.
+ 
+- zaeph has been working on the ffmpeg incantations for preprocessing
+  the videos that will be submitted soon. bandali is working on
+  getting the FTP and web-based uploads sorted out so that speakers
+  can submit their videos.
+  
+- I created some watch pages to support viewing different tracks:
+  https://emacsconf.org/2022/watch/ . The livestreams won't work yet
+  and it would be nice to figure out something that can dynamically
+  display info for recent/current/upcoming talks, but it's a start.
+
+- We set up a self-hosted Etherpad (ex:
+  https://pad.emacsconf.org/2022-journalism) with an easy way to
+  redirect to using Wikimedia in case we run into scaling issues. I've
+  added it to our Ansible playbook
+  (git@git.emacsconf.org:pub/emacsconf-ansible) and I'm looking
+  forward to incorporating Ry P.'s improvements. Karl Voit gave
+  feedback on the first draft of the template.
+
+- vetrivln volunteered for some of the dev hosting shifts, Karl Voit
+  volunteered for some of the gen pad shifts, and FlowyCoder
+  volunteered for some of the gen check-in shifts. Thanks!
+
+Next week, we hope to:
+
+- Announce the EmacsConf 2022 schedule in the usual places (got any wording/JS/CSS suggestions?)
+- Finalize the upload instructions so that speakers can start submitting their files
+- Put together volunteer training materials
+- Set up per-speaker BBB rooms and friendly URLs
+
+Sacha
 
 ** BLOCKED Send program-published email for emacsconf-discuss :needsowner:timesensitive:email:
 DEADLINE: <2022-10-15 Sat> SCHEDULED: <2022-10-15 Sat>
@@ -1009,15 +1049,15 @@ Saturday Dec 3
 | Streamer | zaeph              | zaeph                  | bandali |          |
 | Check-in | sachac             | FlowyCoder             |         |          |
 | IRC      | sachac             |                        |         | vetrivln |
-| Pad      | sachac, publicvoit | publicvoit (until 4pm) |         |          |
+| Pad      | publicvoit         | publicvoit (until 4pm) |         |          |
 
 Sunday Dec 4
-|          | Gen AM             | Gen PM                 | Dev AM  | Dev PM   |
-| Host     | zaeph              | zaeph                  | bandali | vetrivln |
-| Streamer | zaeph              | zaeph                  | bandali |          |
-| Check-in | sachac             | FlowyCoder             |         |          |
-| IRC      | sachac             |                        |         | vetrivln |
-| Pad      | sachac, publicvoit | publicvoit (until 2pm) |         |          |
+|          | Gen AM     | Gen PM                 | Dev AM  | Dev PM   |
+| Host     | zaeph      | zaeph                  | bandali | vetrivln |
+| Streamer | zaeph      | zaeph                  | bandali |          |
+| Check-in | sachac     | FlowyCoder             |         |          |
+| IRC      | sachac     |                        |         | vetrivln |
+| Pad      | publicvoit | publicvoit (until 2pm) |         |          |
 
 Backups:
 - dev host/streamer: bandali