add onboarding e-mail

1 files changed, 47 insertions, 1 deletions

diff --git a/2022/organizers-notebook/index.org b/2022/organizers-notebook/index.org
index caccb0f5..1beb2511 100644
--- a/2022/organizers-notebook/index.org
+++ b/2022/organizers-notebook/index.org
@@ -663,6 +663,52 @@ CLOSED: [2022-10-22 Sat 23:16]
 *** CANCELLED [#C] Compare with Google Cloud Speech API
 CLOSED: [2022-10-29 Sat 09:58]
 ~/code/speech
+
+*** DONE E-mail for bringing new captioning volunteers onboard
+CLOSED: [2022-10-29 Sat 09:58]
+#+begin_src emacs-lisp
+(defun emacsconf-mail-backstage-intro (volunteer &optional template)
+  (interactive (list (emacsconf-complete-volunteer)))
+  (emacsconf-mail-prepare
+   (or template (emacsconf-mail-merge-get-template "backstage-intro"))
+   (assoc-default "EMAIL" volunteer 'string=)
+   (list
+    :backstage "https://media.emacsconf.org/2022/backstage/"
+    :backstage-user "emacsconf"
+    :backstage-password emacsconf-backstage-password
+    :conf-name emacsconf-name
+    :year emacsconf-year
+    :name (assoc-default "NAME_SHORT" volunteer 'string=)
+    :email (assoc-default "EMAIL" volunteer 'string=))))
+#+end_src
+**** Template
+:PROPERTIES:
+:TO:       ${email}
+:FUNCTION:  emacsconf-mail-backstage-intro
+:EMAIL_ID: backstage-intro
+:SUBJECT:  ${conf-name} ${year}: Thanks for volunteering!
+:END:
+
+Hi ${name}!
+
+Thank you for volunteering for ${conf-name} ${year}!
+
+We've set up ${backstage} as the backstage area where you can view the
+videos and resources uploaded so far. You can access it with the
+username "${backstage-user}" and the password "${backstage-password}".
+Please keep the backstage password and other speakers' talk resources
+secret.
+
+For some ideas on ways to help, you can check out
+https://emacsconf.org/2022/volunteer/ . You can also suggest other
+things you might be interested in.
+
+To ask questions or chat with other volunteers, please e-mail the
+mailing list at emacsconf-org@gnu.org or drop by #emacsconf on the
+libera.chat IRC network.
+
+Sacha Chua
+
 *** DONE E-mail for bringing new captioning volunteers onboard
 CLOSED: [2022-10-29 Sat 09:58]
 #+begin_src emacs-lisp
@@ -981,7 +1027,7 @@ Goals:
    
 3. Start up the VNC server if it's not already running
    
-   ssh emacsconf-$TRACK@res.emacsconf.org ~/bin/track-vnc
+   ssh emacsconf-$TRACK@res.emacsconf.org "~/bin/track-vnc"
 
 4. Forward your local ports